Regency Restoration Project - Consultant Design Team

Regency Restoration Project – Consultant Design Team

The Garden is seeking pre-qualification submissions from multi-disciplinary design teams (Engineer or Landscape Architect led) to undertake surveys, investigations.

United Kingdom-Llanarthney: Design consultancy services

2015/S 039-066816

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

National Botanic Garden of Wales
Middleton Hall, Carmarthenshire
Contact point(s): Regency Restoration Project
For the attention of: Judith Teasdale (Project Manager)
SA32 8HG Llanarthney
UNITED KINGDOM
Telephone: +44 1558667178
E-mail: judith.teasdale@gardenofwales.org.uk
Fax: +44 1558668933

Internet address(es):

General address of the contracting authority: www.gardenofwales.org.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA1202

Electronic access to information: www.sell2wales.gov.uk

Electronic submission of tenders and requests to participate: www.sell2wales.gov.uk

Further information can be obtained from: National Botanic Garden of Wales
Middleton Hall, Carmarthenshire
Contact point(s): Regency Restoration Project
For the attention of: Judith Teasdale (Project Manager)
SA32 8HG Llanarthney
UNITED KINGDOM
Telephone: +44 1558667178
E-mail: judith.teasdale@gardenofwales.org.uk
Internet address: www.gardenofwales.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: National Botanic Garden of Wales
Middleton Hall, Carmarthenshire
Contact point(s): Regency Restoration Project
For the attention of: Judith Teasdale (Project Manager)
SA32 8HG Llanarthney
UNITED KINGDOM
Telephone: +44 1558667178
E-mail: judith.teasdale@gardenofwales.org.uk
Internet address: www.gardenofwales.org.uk

Tenders or requests to participate must be sent to: National Botanic Garden of Wales
Middleton Hall, Carmarthenshire
Contact point(s): Regency Restoration Project
For the attention of: Judith Teasdale (Project Manager)
SA32 8HG Llanarthney
UNITED KINGDOM
Telephone: +44 1558667178
E-mail: judith.teasdale@gardenofwales.org.uk
Internet address: www.gardenofwales.org.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Regency Restoration Project – Consultant Design Team.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: National Botanic Garden of Wales, Carmarthenshire, Wales.

NUTS code UKL14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The National Botanic Garden of Wales (the Garden) has HLF and other funding to undertake the first (Development) stage of a project to restore a Regency water-park within the parkland of the Middleton estate. Much of the parkland is a National Nature Reserve (Waun Las NNR). The Garden is seeking pre-qualification submissions from multi-disciplinary design teams (Engineer or Landscape Architect led) to undertake surveys, investigations and design development for the restoration of an early 19th century water-park landscape. The consultancy contract will initially be for the design development through RIBA Stages 2 and 3. Subject to a successful Round 2 application to the HLF for further funding, the consultancy contract may be extended through the project Delivery Stage. The consultant design team will comprise the following disciplines:
— Engineers (civil, structural, geotechnical, hydrological, mechanical and electrical and a qualified Reservoir Panel engineer);
— Landscape Architect;
— Conservation Architect;
— Quantity Surveyor.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=22936

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.sell2wales.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

79415200, 71240000, 71311000, 71420000, 71322100, 71324000, 71332000, 44611600

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value of capital works: 2,53 million GBP (excl. VAT).

II.2.2)Information about options

Options: yes
Description of these options: No contractual commitment will be made beyond the end of the Development Stage (phase 1), in June 2016. However, if the project’s Round 2 application to the HLF for funding for the Delivery Stage (phase 2) if successful, and depending on performance during the Development Stage, the Consultant Design Team’s contract may be extended to the Delivery Stage, to provide services from RIBA Stage 4 (Technical Design) to RIBA Stage 6 (Handover and Close Out) inclusive. Tendering consultant teams must not assume that contract extension will be automatic.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be provided in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with the National Botanic Garden of Wales on all matters relating to the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be provided in the Invitation to Tender.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details are provided in the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details are provided in the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details are provided in the Pre-Qualification Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Panel Engineer, as required by the Reservoirs Act 1975.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: — Economic / financial standing;
— Capacity and capability;
— Management;
— Sustainability.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PQQ – RR 304 – 2015

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

30.3.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.4.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

A Pre-Qualification Questionnaire, Project Overview and Outline Brief and other supporting documents are available for download from the Sell2Wales portal.
(WA Ref:22936).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The National Botanic Garden of Wales will incorporate a 15 calendar day Standstill Period following notification to unsuccessful applicants of the award decision.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.2.2015