Regional Catering Contracts for NHS Blood and Transplant
The contract(s) may also be used by other Blood Services including Wales, Scotland, Northern Ireland and Southern Ireland, NHS and other Government and Public Sector Bodies.
UK-Bristol: catering services for other enterprises or other institutions
Section I: Contracting authority
NHS Blood and Transplant
North Bristol Park, Filton
For the attention of: Margaret Kent
BS34 7QH Bristol
Telephone: +44 1179217235
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Other: Special Health Authority
Section II: Object of the contract
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: NHSBT locations throughout England and North Wales. The contract(s) may also be used by other Blood Services including Wales, Scotland, Northern Ireland and Southern Ireland, NHS and other Government and Public Sector Bodies.
NUTS code UK
North – covering Leeds, Liverpool, Manchester. Newcastle & Sheffield. The requirement on each site in this region will be for plated meals, sandwiches, Cafe bar, vending and limited buffets. There may also be an ad hoc requirement for occasional buffets for smaller sites falling under these main centres.
Midlands – covering Birmingham. The requirement will be for Sandwiches, cafe bar, vending & limited buffets. There may also be an ad hoc requirement for occasional buffets for smaller sites falling under these main centres.
South West – covering Bristol. The requirement will be for plated meals, sandwiches, Cafe bar, vending and limited buffets. There may also be an ad hoc requirement for occasional buffets for smaller sites falling under these main centres.
London and South East – covering Brentwood, Cambridge, Colindale & Tooting. The requirement will be for Sandwiches, cafe bar, vending & limited buffets. There may also be an ad hoc requirement for occasional buffets for smaller sites falling under these main centres.
Expressions of interest will be welcomed for one or more of these 4 regions.
Section III: Legal, economic, financial and technical information
1. Register your company on the eSourcing portal (this is only required once):
— browse to the eSourcing Portal: https://nhsbt.bravosolution.co.uk and click the link to register,
— accept the terms and conditions and click ‘continue’,
— enter your correct business and user details,
— note the username you chose and click ‘Save’ when complete,
— you will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
— login to the portal with the username/password,
— click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),
— click on the relevant PQQ/ ITT to access the content,
— click the ‘Express Interest’ button at the top of the page,
— this will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
— you can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— there may be a mixture of online & offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
i) appropriate statements from bankers (if annual reports are not required to be submitted – this is applicable to companies which are not registered);
ii) submission of last 3 years annual reports and balance sheet;
iii) statement of overall turnover in respect of the goods / services to be covered by the contract for the 3 previous financial years;
iv) the company registration number and registered office address (if applicable);
v) details of your organisation’s insurance protection in respect of employers, public/product and professional indemnity and provide a copy of any certificates.
i) a list of major contracts won, and their value, in the last 3 years;
ii) provide details of contracts of a similar nature and their value;
iii) a description of the supplier’s technical facilities and measures for ensuring quality control, including reference to any independent certificated audit standard achieved providing copies of those certificates where appropriate;
iv) if necessary a check may be made by the contracting Authority, or a competent official body in the supplier’s country of origin acting on their behalf on production capacities and quality control measures.
Section IV: Procedure
The most economically advantageous tender in terms of the criteria stated below
1. Technical. Weighting 300
2. Quality. Weighting 100
3. Delivery performance. Weighting 200
4. General. Weighting 70
5. Cost. Weighting 330
Section VI: Complementary information
Where an economic operator is unable for a valid reason to provide the financial information which the Contracting Authority has requested in III, III.2.2, and III.2.3 above, the Contracting Authority shall accept such other information provided by the economic operator as the Contracting Authority considers appropriate.
The Contracting Authority will shortlist suppliers to be invited to tender based upon an assessment of the information provided in response to III, III.2.2 and III.2.3 above.
The Contracting Authority may require potential suppliers to complete a Pre-Qualification Questionnaire (PQQ) and in such event the potential suppliers must complete the PQQ using the NHSBT e-Sourcing portal. This process and information provided will be used to enable the Contracting Authority to shortlist suppliers to be invited to tender in addition to that information already referred to above.
The Selection Criteria for shortlisting suppliers to be invited to tender will be economic and financial standing and technical and professional ability.
Shortlisted suppliers will be invited to attend a pre-tender meeting.
The Authority reserves the right to award all, part or none of the business.
The Authority may extend this contract by a further four, one-year periods.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.5)Date of dispatch of this notice:15.2.2012