Registers of Scotland FM Hard Services 2019

Registers of Scotland FM Hard Services 2019

M&E Hard Services for Registers of Scotland at our Meadowbank House building in Edinburgh and our floor of the St Vincent Plaza building in Glasgow.

United Kingdom-Edinburgh: Facilities management services

2019/S 065-152082

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Registers of Scotland
Meadowbank House, 153 London Road
Edinburgh
EH8 7AU
United Kingdom
Contact person: John Porter
Telephone: +44 1315283768
E-mail: john.porter@ros.gov.uk
NUTS code: UKM75

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

RoS FM Hard Services 2019

II.1.2)Main CPV code

79993100

II.1.3)Type of contract

Services

II.1.4)Short description:

M&E Hard Services for Registers of Scotland at our Meadowbank House building in Edinburgh and our floor of the St Vincent Plaza building in Glasgow.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM75
NUTS code: UKM82
Main site or place of performance:

Registers of Scotland

Meadowbank House

153 London Road

Edinburgh

EH8 7AU

And

St Vincent Plaza

319 St Vincent Street

Glasgow

G2 5LP

II.2.4)Description of the procurement:

Registers of Scotland require a suitable supplier to provide hard facilities management services across our Meadowbank House building in Edinburgh and our floor of St Vincent Plaza in Glasgow.

Services will primarily consist of M&E and PPM.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Delivery/method statement / Weighting: 20
Quality criterion – Name: Proposed team / Weighting: 15
Quality criterion – Name: Energy efficiency and environmental / Weighting: 20
Quality criterion – Name: Inspection and testing / Weighting: 20
Quality criterion – Name: Management, performance and CAFM / Weighting: 20
Quality criterion – Name: Community benefits / Weighting: 5
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Contract term is for initial 3 years with possibility of +1,+1 extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Appointed supplier must evidence ISO 14001 and CHAS safe contractor (or equivalent) accreditation.

III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/05/2019
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/07/2019

IV.2.7)Conditions for opening of tenders

Date: 01/05/2019
Local time: 10:00
Place:

RoS, Edinburgh

Information about authorised persons and opening procedure:

Procurement department to open and manage all documentation.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

As per page 4 of the Tender Document, interested suppliers are invited to visit our Edinburgh and Glasgow offices on 9th and 11th of April respectively. Details of when and how to register attendance are in the aforementioned tender document.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=578813.

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:578813)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=578813

VI.4)Procedures for review

VI.4.1)Review body

Registers of Scotland
Meadowbank House, 153 London Road
Edinburgh
EH8 7AU
United Kingdom
Telephone: +44 1315283768Internet address: http://www.ros.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

29/03/2019