Rehabilitation Tender – Business Transformation and Service Delivery Partnership

Rehabilitation Tender – Business Transformation and Service Delivery Partnership

Police and Crime Commissioner for Avon and Somerset is seeking a partner to deliver custody services, detainee transport and identification services.

United Kingdom-Portishead: Services related to the detention or rehabilitation of criminals

2013/S 181-312527

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Avon and Somerset Constabulary
South West One Procurement, Police Headquarters, PO Box 37 Valley road
For the attention of: Nick Jenkins
BS20 8QJ Portishead
UNITED KINGDOM
Telephone: +44 1275816061
E-mail: nick.jenkins@avonandsomerset.police.uk

Further information can be obtained from: Please go to www.bluelight.gov.uk and express an interest against Contract Reference: QTLE-9AHHNW

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Please go to www.bluelight.gov.uk and express an interest against Contract Reference: QTLE-9AHHNW

Tenders or requests to participate must be sent to: Please go to www.bluelight.gov.uk and express an interest against Contract Reference: QTLE-9AHHNW

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Business Transformation and Service Delivery Partnership
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: It is anticipated that the services required will operate from one existing custody unit at Yeovil in Somerset, plus three newly constructed custody units at Patchway in South Gloucestershire, Keynsham in Bath & North East Somerset, and Bridgwater in Somerset, which are anticipated to open in March 2014. Services may also be required at such additional or alternative secure detention facilities operated by the Avon & Somerset Constabulary over the term of the contract.
The services will be provided at the facilities on a 24 hours per day, every day of the year basis. There may also be the requirement to provide services and staffing from some temporary custody facilities, for such events as the Glastonbury Festival.
At this stage, no detail can be provided on the specific locations at which services for other authorities will be provided.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Police and Crime Commissioner for Avon and Somerset is seeking a partner to deliver custody services, detainee transport and identification services. Although the expectation at the date of this notice is that the scope of the services required by Avon and Somerset Constabulary will include detainee transport and identification services, as well as custody services, the decision may ultimately be made, for reasons of affordability or other reasons, to award a contract only for custody services, without 1 or both of the detainee transport and identification elements.
It is anticipated that the initial duration of the contract will be 4 years, with the option for the Contracting Authority to extend for a further period of up to 3 years, in increments of 12 months, giving a potential, overall contract duration of 7 years.
It is also intended at the date of this notice that the custody, detainee transport and identification services procured via the tender process envisaged by this notice could be made available to other named forces, as detailed below:
Wiltshire Police; Lincolnshire Police; Hampshire Constabulary; Dorset Police; Cheshire Constabulary; Dyfed-Powys Police; Nottinghamshire Police; Hertfordshire Constabulary and the Metropolitan Police.
Prospective bidders should be aware that none the forces listed above have committed to appoint the bidder who is successful in this procurement exercise for all or any of their respective requirements for services of the kind described in this notice.
The estimated annual value of the services required by Avon and Somerset Constabulary is as follows:-
Custody GBP 2,9million – GBP 3,5million
Identification GBP 300 000 – GBP 400 000
Detainee Transport: Avon and Somerset Constabulary do not currently operate a dedicated Detainee Transport system. The annual value is anticipated in the region of GBP 250 000 to GBP 600 000.
In light of the fact that, as described above, other forces named in this notice have yet to give any firm commitment as to their likely participation in the contract that results from this procurement exercise, it is not possible to give any meaningful estimate of the potential overall value of the services required by those forces. However, as a very approximate indication, if all of the other forces in question chose to purchase via this procurement exercise all of their requirements for custody, detainee transport and identification services, the total annual value of services under the contract(s) resulting from this exercise could be in the region of GBP 120million – GBP 140million.
II.1.6)Common procurement vocabulary (CPV)

75231200, 75240000, 75241000, 79713000, 75231220

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

See section II.1.5) above
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be in pounds sterling.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Economic Operators expressing an interest in this contract will be required to complete a Pre-Qualification Questionnaire (PQQ) which the Contracting Authority will use to evaluate their economic and financial standing, technical capacity and ability.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the PQQ
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SPS0353
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

17.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Suppliers/Contractors wishing to express an interest in this tender opportunity and obtain documentation, should go to www.bluelight.gov.uk/opportunities, and enter the following reference number in the search criteria ‘contains:’box: QTLE-9AHHNW, then click on the tender opportunity title, and select ‘Login and Register Interest’ and enter their username and password.

If not already registered on the Bluelight ProContract eTendering system, suppliers/contractors will need to do so by going to www.bluelight.gov.uk and clicking on the ‘Register Company’ link in the Supplier menu, and filling in the company registration form.

It is free to register on the system and there are no subscription charges or additional costs for using the system.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This Contracting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to Tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful Tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.9.2013