Religious Buildings Construction Work

Religious Buildings Construction Work

On behalf of Rochester Cathedral, Focus Consultants is inviting suitably qualified and experienced contractors to express interest for the Basebuild Works contract at Rochester Cathedral.

UK-Rochester: Religious buildings construction work

2013/S 119-202345

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rochester Cathedral
The Chapter Office, Garth House, The Precinct
Contact point(s): Focus Consultants
For the attention of: Eleanor Clarke and Elizabeth Wells-Thulin
ME1 1SX Rochester
E-mail: and

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Cathedral
I.3)Main activity

Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Hidden Treasures: Fresh Expressions – Basebuild
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Rochester Cathedral
NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

On behalf of Rochester Cathedral, Focus Consultants is inviting suitably qualified and experienced contractors to express interest for the Basebuild Works contract at Rochester Cathedral. This contract is part of the Hidden Treasures: Fresh Expressions Project for which funding has been provided by the Heritage Lottery Fund, Colyer-Ferguson Charitable Trust, Friends of Rochester Cathedral, Wolfson Foundation, Garfield Weston, Henry Smith Charity, Rochester Bridge Trust, The Headley Trust and Esme Fairburn Foundation.
The Basebuild contract will comprise of the following key elements of work:
Crypt and Vestries:
– Creation of a secure, atmosphere-controlled treasury and permanent exhibition space in the oldest part of the Crypt.
– Provision of disabled access (platform lift) between three floors in the heart of the Cathedral.
– Improvements to the servery area to create better access to the vestries and enable appropriate servicing of education and events.
– Work to the vestries to create flexible space for education work with adults and children
– New stone flooring in the main Crypt to replace the current unsympathetic concrete.
– Heating and ventilation into the space to facilitate use for events and functions. Due to the conservation sensitivities, use of the heating and ventilation will be limited to specific occasions.
– Upgrading the electric supply and improving the inappropriate lighting.
South Porch:
– The inclusion of a platform lift impacts on the South Door and consequently the porch and immediate area is to be re-modelled to give level access out to the Garth (Cloister) involving some hard and soft landscaping and regrading of levels.
– Urgent repairs to the library roof.
– Restructuring the main library to ensure it can be used more effectively and flexibly and provide better physical access.
– Incorporating facilities for research and exhibition and achieving an integrated solution to conservation and general storage.
The Pre-Qualification Questionnaires will be assessed in two stages.
Stage 1
Assessment of the mandatory questions of the Pre Qualification Questionnaire. The Contractor must pass all of the mandatory criteria as summarized below to be considered at the next stage, without exception.
– Experience working in a Cathedral or other major Church, experience working in a listed building and experience working in an open and in regular use town centre site. These need not necessarily be one and the same project.
– Company standing – no bankruptcy or criminal convictions.
– Comply with equal opportunities legislation.
– Comply with health and safety legislation.
Further detail on the above mandatory questions is detailed in the Pre Qualification Questionnaire.
Stage 2
Those that pass Stage 1 will then be assessed on the following basis.
Technical Resources, References and Experience; Scored 0 – 10; weighted 40%
Economic and financial standing; Scored 0 – 10; weighted 20%
Environmental; Scored 0 – 10; weighted 20%
Detailed Health & Safety Requirements as defined by CDM Regulations; Scored as detailed in document; weighted 20%
The timescale for the works is anticipated as:
Tender period – August – September 2013
Mobilisation – October 2013
Start on Site – November 2013
Practical Completion – May 2014
II.1.6)Common procurement vocabulary (CPV)

45212360, 45212350, 45212314, 45212313, 45212361, 45000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This is for one fixed term contract. The Enabling Works and Exhibition Fit Out have been let as separate contracts.
Estimated value excluding VAT: 2 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 4.10.2013. Completion 23.5.2014

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A Contract Guarantee or Performance Bond may be required. Further details will be provided in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be set out in the Tender Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Prior to the award of any contract, the contracting authority reserves the right to require groupings of entities to adopt a particular form or to require one party to do so.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: To be set out in the Tender Documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ.
Minimum level(s) of standards possibly required: As set out in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ.
Minimum level(s) of standards possibly required:
As set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 6
Objective criteria for choosing the limited number of candidates: As set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.7.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

12.7.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on
the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further
debriefing from the contracting authority before the contract is entered into. Applicants have two working days
from notification of the award decision to request additional debriefing and that information has to be provided a
minimum of 3 working days before expiry of the standstill period. Such additional information should be requested
from the address in section VI.4.3 below.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations
2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of
the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought
promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting
aside of the award decision or order the authority to amend any document and may award damages. If the contract
has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Focus Consultants
88 Kingsway
WC2B 6AA London

VI.5)Date of dispatch of this notice: