Relocation Services Leeds

Relocation Services Leeds

Relocation of Geography, Relocation of the Faculty of Environment and School of Earth and Environment Expansion.

UK-Leeds: construction work for buildings relating to education and research

2012/S 137-228603

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Leeds
Woodhouse Lane
LS2 9JT Leeds

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Relocation of Geography, Relocation of the Faculty of Environment and School of Earth and Environment Expansion.
II.1.2)Type of contract and location of works, place of delivery or of performance

Realisation, by whatever means of work, corresponding to the requirements specified by the successful tenderer
NUTS code UKE42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The University is seeking to enter into a Single Stage Design & Build Contract for the works.
The Geography Department are to relocate from their existing building to new facilities in Garstang, Manton & Miall buildings, works to include for new laboratories, teaching facilities, academic offices, admin offices and common areas for the department.
The works will include for replacing windows and improving the fabric of the building.
The project will also include for providing refurbished offices for School of Earth & Environment and Faculty Office in the former Senior Common.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The proposed Gross Internal Floor Area is approximately 5 500 m2 with a construction value of between 7 500 000 and 9 500 000 GBP.
Planning approval for the scheme will be submitted in Autumn 2012 with a tender issue date of December 2012 and an anticipated start on site date of April 2013. Estimated build period of 60 weeks is envisaged.
Estimated value excluding VAT:
Range: between 7 500 000 and 9 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 1.6.2014

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Group or consortia bidders must be jointly and severally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per pre qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Contractors must hold 10m Public Liability Insurance.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per prequalification questionnaire.
Contractors must hold membership of a SSIP scheme.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 8
Objective criteria for choosing the limited number of candidates: Relevant Experience 40 %.
Financial Standing of Company 10 %.
Technical Capability & Resource 30 %.
Health & Safety 15 %.
Environmental & CSR 5 %.
Mandatory Exclusion relating to regulation 23 of public contracts 2006.
Contractors must hold 10m GBP public liability insurance.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.8.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

15.8.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The University intends to use an eTendering system in this procurement exercise, therefore this is the Preferred method for suppliers to obtain further information and express their interest. Prospective suppliers should follow steps 1-11 below to express their interest and obtain the pre-qualification questionnaire. (NB! Suppliers who have previously registered on the In-Tend system as a University of Leeds supplier should go to step 8).
1. Suppliers should register on the In-Tend system at

2. Click the New User Registration link
3. Enter the user and business details requested and click Next
4. Add your contact details by clicking Add. Complete the details and click Next
5. Click Next again to confirm the contact details and move to the next screen
6. Check all registration details are correct and click Register my Details
7. You will receive an email with your user and password details
8. Return to the website and click Login. Enter your details and click Login
9. Click the Current Tenders link and then Show All Tenders
10. To express an interest, click on the relevant tender and then on Express Interest
11. You will receive an email shortly afterwards to confirm that your expression of interest has been received and that the PQQ documents are now available to view on the system.
12. Click on the link provided to re-enter the In-Tend site, click on My Tenders, then View Tender Details, then View Documents. This will open the PQQ.
For any support in submitting your expression of interest please contact the helpdesk via email at or by phone on +44 1332869400.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

University of Leeds
Woodhouse Lane
LS2 9JT Leeds

Body responsible for mediation procedures

University of Leeds
Woodhouse Lane
LS2 9JT Leeds

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period (or 15 days if non-electronic or fax methods used) at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved then the Public Contracts Regulations 2006 (England, Wales and Northern Ireland) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought within 3 months generally.
VI.4.3)Service from which information about the lodging of appeals may be obtained

University of Leeds
Woodhouse Lane
LS2 9JT Leeds

VI.5)Date of dispatch of this notice:16.7.2012