Relocation Services London
It is the intention of the Agency to conclude a framework supply and service contract with a company to provide all necessary removal and relocation services related to its move from 1, 7 and 11 Westferry Circus to 30 Churchill Place in Canary Wharf.
United Kingdom-London: Relocation services — EMA/2013/17/IS
Section I: Contracting authority
European Medicines Agency
7 Westferry Circus, Canary Wharf
For the attention of: Ms Jill Christiaens
E14 4HB London
Telephone: +44 2074188400
Fax: +44 2074188409
General address of the contracting authority: http://www.ema.europa.eu/
Address of the buyer profile: http://www.ema.europa.eu/ema/index.jsp?curl=pages/about_us/general/general_content_000259.jsp&mid=WC0b01ac0580029487
Electronic access to information: http://www.ema.europa.eu/ema/index.jsp?curl=pages/about_us/general/general_content_000261.jsp&mid=WC0b01ac0580029488
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: European Medicines Agency (EMA), 7 Westferry Circus, Canary Wharf, London, E14 4HB, UNITED KINGDOM.
NUTS code UKI12
Duration of the framework agreement
Duration in years: 4
The contractor will be expected to:
— carry out the removal of all staff from the Agency with a standard zero downtime for office staff,
— provide removal insurance,
— pack, move and unpack the contents of the catering schedule,
— pack, move and unpack the contents of the IT schedule,
— move approx. 500 items of limited amount loose furniture and approx. 260 plants,
— move 5 cashless payment machines,
— provide post-move support to attend the new building on the Monday following each move for snags and overall assistance,
— the Agency is envisaging a ‘crateless’ move and would welcome suggestions as to how this could be achieved.
A compulsory information visit to 1, 7 and 11 Westferry Circus and 30 Churchill Place for tenderers will take place on 23.1.2014 (10:00) in 7 Westferry Circus. Tenderers are requested to advise Jill Christiaens via e-mail (firstname.lastname@example.org) by 20.1.2014 (17:00) on who will be attending the information visit. The number of people to attend the visit will be limited to 2 per tenderer.
Tenderers are requested to submit any questions they plan to ask during the visit in advance.
Tenderers’ representatives attending the visit will be asked to sign a register of attendance and should therefore bring their IDs to be checked before the visit starts.
Tenderers not attending the information visit will not be allowed to participate in the tender procedure.
The Agency may exercise the option to increase the estimated contract volume at a later stage via negotiated procedure with the successful tenderer in accordance with Article 134(1)(f) of the rules of application of the Financial Regulation.
Section III: Legal, economic, financial and technical information
Minimum level(s) of standards possibly required: The minimum financial turnover for tenderers to take part in this procurement procedure is 4 200 000 GBP per annum for each of the last 3 financial years.
All information required is indicated in the technical specifications and invitation to tender letter which can be downloaded at the address of the buyer profile given in point I.1 of this notice.
Section IV: Procedure
Other: The Agency will accept documentation in any EU language. The Agency prefers, however, to receive all documentation in English.
European Medicines Agency, 7 Westferry Circus, Canary Wharf, London, E14 4HB, UNITED KINGDOM.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 representative per tenderer is permitted to be present at the opening of the tenders provided that the name of the representative is notified at least 24 hours in advance in writing to the contact e-mail address given in I.1.
Section VI: Complementary information