Relocation Services for Royal Mail

Relocation Services for Royal Mail

Royal Mail Group is seeking a managed service provider to provide relocation services to Royal Mail Group.

Reference number: SP-0831

Deadline date:31/01/2014

This deadline is for… Receipt of expressions of interest in entering into supplier selection process (midday on Friday the 31st of January 2014)

Contract value:£300,000 – £600,000

Location where the contract is to be carried out: United Kingdom Service will be required across the United Kingdom

Is this suitable for smaller suppliers? No

Is this contract suitable for a voluntary, community and social enterprise organisations? No

Name of the buying organisation: Royal Mail Group


Description of the contract

Royal Mail Group is seeking a managed service provider to provide relocation services to Royal Mail Group. The resultant contract(s) awarded will have a 3 year initial term, with the option to extend for a further 2 years in 12 or 24 month increments.1) Submissions of expressions of interest are to be received by midday on Friday the 31st of January. 2) ITN documents will be issued via Royal Mail’s e-sourcing system in January or February, and responses will be due within two weeks. 3) ITN response evaluations, including presentations, clarifications and negotiations will take place in February. 4) Notification of outcome of tender will be issued in February or March with implementation and contracting periods to then be agreed with the successful supplier(s). Royal Mail Group reserves the right to utilise e-auctions during ITN stage if it is deemed appropriate.



Classification of the contract

98392000 Relocation services

79613000 Employee relocation services


Additional information

Contract type: Services – Unspecified

Is it a framework agreement? No

Is this contract related to a programme of funding? No

Contract will be awarded based on: Most economically advantageous tender in terms of: The criteria stated in the contract documents

Estimated length of contract: 60 Months


Who to contact

Contact name Shahab Hasan

Organisation name Royal Mail Group

Address Group Procurement, 2nd Floor Mount Pleasant, 185 Farringdon Road, London, London, EC1A 1BB

Telephone 07436280001

Extension number:


Web address


How to apply

Bidders must submit their expression of interest forms to Shahab Hasan by email. ITN documents will be issued via the Royal Mail e-sourcing system. All responses and related documents from Bidders must be submitted via this system. Please read ALL of the following information carefully. 1. Expression of Interest:- please ensure that you submit an expression of interest promptly so that your details can be populated in the Royal Mail Group Electronic Sourcing system (E-Sourcing). This is a necessary first step in order for you to be able to respond to the ITN. 2. To formally submit an EOI you must firstly download the Applicant Details Spreadsheet (Excel file) located on the Royal Mail Group Website at: 3. The Applicant Details Spreadsheet should be completed with the details of your organisation. The spreadsheet format should not be amended in any way. Mandatory information required to be added to the spreadsheet is: Organisation name; Contact Telephone Number for your organisation; First name of the person who will complete the ITN; Surname of the person who will complete the ITN; Contact number for the person who will complete the ITN; Email address of the person who will be completing the ITN. Please also complete as much of the non-mandatory information as possible. 4. Following completion of your Applicant Details Spreadsheet, please email the spreadsheet to Shahab Hasan ( 5. You will THEN be sent information on how to access the ITN. The ITN will be managed using the RMG Electronic Sourcing System (Esourcing). Client Software Requirements for Esourcing: Your Windows operating system must support the following client software: • Microsoft Internet Explorer 6 SP2, Microsoft Internet Explorer 7, or Microsoft Internet Explorer 8 NOTE Charts are supported in Adobe Flash format and JPEG. Dashboards are supported only in Flash format. Charts and dashboards in Flash format are supported only on 32-bit Java environment and 32-bit browsers, and are disabled on 64-bit browsers. If you run SAP Sourcing on 64-bit Java environment, you must set the chart format to JPEG. Note: MAC Users – The latest version of Internet Explorer for MAC is 5.2.3, therefore MAC does not support SAP E-Sourcing Version 7.0. 5. The Pre Qualification Questionaire is accessed via Esourcing. You will need to receive 2 emails in order to participate). Once you have submitted your completed Applicant Details Spreadsheet) you will be provided with your FIRST email which is a log-on to Esourcing, these log-on details shall arrive via and headed Royal Mail Group RFX. (please do not email this site unless instructed to do so). On receipt of your log-on information you will then be sent a SECOND email (within 24 hours Monday to Friday)from or RMG, Inviting you to Participate in the ITN. It is at this point that you will be able to fully access the ITN and start to complete it. 6. The ITN will close as noted in IV.3.4. Please note: Your log-on will not be activated until you are formally invited to participate, so please do not try to log-on BEFORE you are invited to do so, since your access will be denied. 7. RMG may require suppliers to supplement or clarify the information submitted in the ITN and may also undertake its own audit of the supplier to verify the information provided. 8. Tenders and all supporting documentation for the contract must be priced in sterling (unless otherwise specified in the contract documents) and written in English. 9. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. 10. Royal Mail Group is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. Royal Mail Group reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the contract by alternative means if it appears that the contract can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted. All communications must be made through Shahab Hasan.