Relocation Services Tender for Mapeley Estates

London: relocation services

Provision of churn & disposals of office furniture, machines & equipment.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Mapeley Estates Ltd.
110 Southwark Street, 2nd Floor, Blue Fin Building
For the attention of: Ryan Panchoo
SE1 0TA London
UNITED KINGDOM
Telephone: +44 2077881829
E-mail: procurement@mapeley.com

Internet address(es):

General address of the contracting authority: www.mapeley.com

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA12821

Further information can be obtained from: Cameron Consulting Ltd.
2-4 High Street
For the attention of: Neil Thody
ME19 6QR West Malling
UNITED KINGDOM
Telephone: +44 1732600500
E-mail: tenders@cameron-consulting.co.uk
Fax: +44 1732600505
Internet address: www.cameron-consulting.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cameron Consulting Ltd.
2-4 High Street
For the attention of: Neil Thody
ME19 6QR West Malling
UNITED KINGDOM
Telephone: +44 1732600500
E-mail: tenders@cameron-consulting.co.uk
Fax: +44 1732600505
Internet address: www.cameron-consulting.co.uk

Tenders or requests to participate must be sent to: Cameron Consulting Ltd.
2-4 High Street
For the attention of: Neil Thody
ME19 6QR West Malling
UNITED KINGDOM
Telephone: +44 1732600500
E-mail: tenders@cameron-consulting.co.uk
Fax: +44 1732600505
Internet address: www.cameron-consulting.co.uk

 

I.2)Type of the contracting authority

Body governed by public law

 

I.3)Main activity

General public services

 

I.4)Contract award on behalf of other contracting authorities

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of churn & disposals of office furniture, machines & equipment.

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: United Kingdom.
NUTS code UK

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

 

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Mapeley is seeking to establish contracts with service providers for the provision of all aspects of churn, office relocations and the collection and disposal of unwanted furniture, office machines and sundry office equipment in an environmentally and socially responsible way, by re-using, re-cycling or re-sale, from offices throughout the United Kingdom, including Northern Ireland. The service provider(s) should note that acceptance onto a contract with Mapeley is not a guarantee to any level or amount of work. The number of service providers appointed will be concluded with a single economic operator by Lot. There will be 4 lots for award as listed below. All successful economic operators will automatically be held as a “reserve” provider in other areas in the event of any failure or breach by another service provider. All works will be awarded by application of the terms laid down in the contract.
Note: to register your interest in this notice and obtain any additional information please visit the myTenders web site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=83856.

 

II.1.6)Common procurement vocabulary (CPV)

98392000, 42914000

 

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

 

II.1.9)Information about variants

Variants will be accepted: no

 

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 250 000 and 11 000 000 GBP

 

II.2.2)Information about options

Options: yes
Description of these options: The initial contract term will be for a period of 4 years. Subject to performance further contract extensions may be awarded for 3 further 1 year periods up to a maximum of 7 years.

 

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

 

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

 

 

Information about lots

Lot No: 1 Lot title: Lot 1 – Northern Ireland & Scotland (churn & disposals)

1)Short description

All aspects of churn, office relocations and the collection & disposal of unwanted furniture, office machines, and sundry office equipment in an environmentally and socially responsible way, by re-using, re-cycling or re-sale.

 

2)Common procurement vocabulary (CPV)

98392000, 42914000

 

3)Quantity or scope

Lot to comprise the establishment of a single contract with a service provider for the provision of all aspects of churn, office relocations and the collection and disposal of unwanted furniture, office machines and sundry office equipment in an environmentally and socially responsible way, by re-using, re-cycling or re-sale, from offices throughout the United Kingdom, including Northern Ireland. The service provider should note that acceptance onto a contract with Mapeley is not a guarantee to any level or amount of work. Specific services under the contract will be ordered by application of the terms laid down in the contract.
Estimated value excluding VAT:
Range: between 250 000 and 2 000 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)

 

5)Additional information about lots

Successful economic operators will be held in “reserve” on other contract lots for which they are not appointed directly. The purpose of this is to provide support in the event of insolvency or other breach whereby the economic operator for that lot is unable to continue to provide services in accordance with the contract. Bidders may bid for 1 or more lots. However, no bidder will be awarded more than 2 lots.

 

 

Lot No: 2 Lot title: Lot 2 – north west, north east and York and Humber (churn & disposals)

1)Short description

All aspects of churn, office relocations and the collection & disposal of unwanted furniture, office machines, and sundry office equipment in an environmentally and socially responsible way, by re-using, re-cycling or re-sale.

 

2)Common procurement vocabulary (CPV)

98392000, 42914000

 

3)Quantity or scope

Lot to comprise the establishment of a single contract with a service provider for the provision of all aspects of churn, office relocations and the collection and disposal of unwanted furniture, office machines and sundry office equipment in an environmentally and socially responsible way, by re-using, re-cycling or re-sale, from offices throughout the United Kingdom, including Northern Ireland. The service provider should note that acceptance onto a contract with Mapeley is not a guarantee to any level or amount of work. Specific services under the contract will be ordered by application of the terms laid down in the contract.
Estimated value excluding VAT:
Range: between 250 000 and 2 000 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)

 

5)Additional information about lots

Successful economic operators will be held in “reserve” on other contract lots for which they are not appointed directly. The purpose of this is to provide support in the event of insolvency or other breach whereby the economic operator for that lot is unable to continue to provide services in accordance with the contract. Bidders may bid for 1 or more lots. However, no bidder will be awarded more than 2 lots.

 

 

Lot No: 3 Lot title: Lot 3 – West Midlands, Wales & south west (churn & disposals)

1)Short description

All aspects of churn, office relocations and the collection & disposal of unwanted furniture, office machines, and sundry office equipment in an environmentally and socially responsible way, by re-using, re-cycling or re-sale.

 

2)Common procurement vocabulary (CPV)

98392000, 42914000

 

3)Quantity or scope

Lot to comprise the establishment of a single contract with a service provider for the provision of all aspects of churn, office relocations and the collection and disposal of unwanted furniture, office machines and sundry office equipment in an environmentally and socially responsible way, by re-using, re-cycling or re-sale, from offices throughout the United Kingdom, including Northern Ireland. The service provider should note that acceptance onto a contract with Mapeley is not a guarantee to any level or amount of work. Specific services under the contract will be ordered by application of the terms laid down in the contract.
Estimated value excluding VAT:
Range: between 250 000 and 2 000 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)

 

5)Additional information about lots

Successful economic operators will be held in “reserve” on other contract lots for which they are not appointed directly. The purpose of this is to provide support in the event of insolvency or other breach whereby the economic operator for that lot is unable to continue to provide services in accordance with the contract. Bidders may bid for 1 or more lots. However, no bidder will be awarded more than 2 lots.

 

 

Lot No: 4 Lot title: Lot 4 – east of England, East Midlands, London & south east (churn & disposals)

1)Short description

All aspects of churn, office relocations and the collection & disposal of unwanted furniture, office machines, and sundry office equipment in an environmentally and socially responsible way, by re-using, re-cycling or re-sale.

 

2)Common procurement vocabulary (CPV)

98392000, 42914000

 

3)Quantity or scope

Lot to comprise the establishment of a single contract with a service provider for the provision of all aspects of churn, office relocations and the collection and disposal of unwanted furniture, office machines and sundry office equipment in an environmentally and socially responsible way, by re-using, re-cycling or re-sale, from offices throughout the United Kingdom, including Northern Ireland. The service provider should note that acceptance onto a contract with Mapeley is not a guarantee to any level or amount of work. Specific services under the contract will be ordered by application of the terms laid down in the contract.
Estimated value excluding VAT:
Range: between 500 000 and 5 000 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)

 

5)Additional information about lots

Successful economic operators will be held in “reserve” on other contract lots for which they are not appointed directly. The purpose of this is to provide support in the event of insolvency or other breach whereby the economic operator for that lot is unable to continue to provide services in accordance with the contract. Bidders may bid for 1 or more lots. However, no bidder will be awarded more than 2 lots.

 

 

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A parent company guarantee and/or performance bond may be required by the Contracting Authority, the details of which will be set out in the invitation to tender (ITT).

 

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The terms of payment will be set out in the invitation to tender (ITT) and accompanying documentation.

 

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but the Contracting Authority reserves the right to require a lead bidder to undertake the primary contracting responsibility for a contract or to require that one or more parties are jointly or severally liable.

 

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The selected bidder will be required to perform the services to the required standards set out in the invitation to tender (ITT).

 

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire (PQQ) consistent with the provisions of Directive 2004/18/EC and the Public Contract Regulations 2006. The PQQ is available from the address in Annex A, 1 above and must be returned to that address by the date stipulated in IV.3.4.

 

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire (PQQ) consistent with the provisions of Directive 2004/18/EC and the Public Contract Regulations 2006. The PQQ is available from the address in Annex A, 1 above and must be returned to that address by the date stipulated in IV.3.4.

 

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with the provisions of Directive 2004/18/EC and the Public Contract Regulations 2006. The PQQ is available from the address in Annex A, 1 above and must be returned to that address by the date stipulated in IV.3.4.

 

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

 

 

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 24
Objective criteria for choosing the limited number of candidates: For each lot, an envisaged number of 6 will be invited to tender. Bidders will be shortlisted based on criteria set out in the PQQ, the ITT and accompanying documentation.

 

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no

 

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T10151

 

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

16.1.2012 – 13:00

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.2.2012

 

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

 

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The process seeks to shortlist organisations offering the appropriate capability, capacity and competency. Mapeley reserves the right not to conclude any framework and/or not to award andy contracts. Service providers should note that any acceptance onto the framework agreements with Mapeley is not a guarantee to any level or amount of work. Expressions of interest must be in the form of a completed pre-qualification questionnaire (PQQ) to be received by Mapeley’s Procurement Consultant, Cameron Consulting using the e-mail address tenders@cameron-consulting.co.uk in Section 1. Expressions of interest not submitted in the required format or containing all the requested information may be rejected. All communications shall be in English. Tenders, when invited, and all supporting documentation must be priced in sterling and all payments under the contract will be in sterling. Any contract or agreement resulting from the invitation to tender (ITT) will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts. The Contracting Authority does not bind itself to accept any tender and reserves the right to accept any part of any tender unless the tenderer expressly stipulates to the contrary. The Freedom of Information Act 2000 imposes a statutory obligation on public bodies to make information they are holding available on request. Potential tenderers should be aware of HMRC’s and Mapeley’s obligations under the Act, whereby information provided by tenderers in response to this advertisement may be requested by a third party.

In the event that any appointed provider is unable to continue to perform the services for the remainder of the contract, the Contracting Authority reserves the right (subject to the agreement of the remaining providers) to award part of or all such outstanding services to 1 or more of the providers appointed on the other regional lots.
The Contracting Authority is not liable for any costs (including any third party costs fees or expenses) incurred by those expressing an interest in, negotiating or tendering for this contract opportunity.
(MT Ref: 83856).
The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

 

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Internet address: www.hmcourts-service.gov.uk

Body responsible for mediation procedures

Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
EC4Y 1EU London
UNITED KINGDOM
E-mail: info@cedr.com
Telephone: +44 2075366000
Internet address: www.cedr.com

 

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 and 32A of the Public Contract Regulations 2006 and The Public Contracts (Amendment) Regulations 2009, the Contracting Authority will incorporate a minimum 10 calendar day standstill period starting from the date when the contract award was notified to bidders. Unsuccessful bidders will be provided with a de-brief in the “Award Decision Notice” at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operator and the name of the economic operator to be awarded the contract. Tenderers have a right of appeal provided for within the Public Contracts Regulations 2006 (as amended). Any such proceedings must be brought in the High Court of England & Wales.

 

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM
Telephone: +44 2072761234
Internet address: www.cabinetoffice.gov.uk

 

VI.5)Date of dispatch of this notice:

30.11.2011