Remanufacture of Various Vehicle Transmissions for Defence Support Group

Remanufacture of Various Vehicle Transmissions for Defence Support Group

The Requirement covers the support of various Vehicle Fleets including but not limited to: (1) Foden IMMLC (DMC 7FN). (2) Leyland DAF (DMC 7FW). (3) Major Foam Vehicle (DMC 7FF). (4) Pinzgauer (DMC 7SDP). (5) Pinzgauer Vector Variant (DMC 7VECT).

United Kingdom-Telford: Repair and maintenance services of vehicle transmissions

2013/S 148-258055

Contract notice


Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Defence Support Group, DSG Support Group
LSBU7, Building B15, MOD Donnington
Contact point(s): Land Supply Business Unit
For the attention of: Miss Nicola Pratt
TF2 8JT Telford
Telephone: +44 1952673884
Fax: +44 1952673867

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Remanufacture of Various Vehicle Transmissions
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
NUTS code UKG21

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

Repair and maintenance services of vehicle transmissions. The Authority has a potential requirement for the Remanufacture of Various Vehicle Transmissions and associated ancillaries as fitted to a number of different vehicle fleets currently in service in the UK Ministry of Defence (MoD).
The Requirement covers the support of various Vehicle Fleets including but not limited to:
(1) Foden IMMLC (DMC 7FN)
(2) Leyland DAF (DMC 7FW)
(3) Major Foam Vehicle (DMC 7FF)
(4) Pinzgauer (DMC 7SDP)
(5) Pinzgauer Vector Variant (DMC 7VECT)
The successful Contractor(s) will be required to overhaul/repair Articles as per OEM Specification to be supplied with an accompanying Certificate of Conformance detailing results of output tests. The successful Contractor(s) will be required to supply all spares/components necessary to undertake the remanufacturing process.
Successful Contractor(s) will be expected to arrange the subsequent packaging to appropriate Military Packing Levels and deliver articles to the Authority post completion of remanufacture.
Successful Contractor(s) will be expected to arrange dynamic load testing through the use of a Dynamometer to establish OEM Performance Specifications.
The Authority may wish to conduct a pre-qualification exercise to assist in the down selection of prospective tenderers. Only those companies who can demonstrate a sufficient level of competence, experience and resources against the Authority’s pre-qualification criteria will be invited to tender. It should be noted that the AWARD software package may be used as part of the pre-qualification/tender assessment process.
QA Standards or equivalent: The Contractor shall hold and maintain a certification to BS EN ISO 9001:2000/2008, issued by an accredited certification body.
Interested parties should in the first instance, submit an expression of interest, together with their ISO accreditation certificate which includes an appropriate scope covering this requirement to the Authority’s nominated representative. Expressions of interest should not exceed 3 x A4 Size Pages.
Please note that late expressions will not be considered, nor will expressions where no ISO Certificate with appropriate scope is provided.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated Quantities envisaged for Remanufacture will be provided to those companies who are selected to Tender for the requirement.
Estimated value excluding VAT: 1 700 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The values detailed above include the potential options to extend the duration of the Contract(s) by up to a further 3 years, dependant on:
a. Satisfactory performance in the initial contract duration
b. Negotiation of revised rates for option periods
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Potential Providers may be required to provide either a parent company or bankers guarantee during the procurement process, if it is deemed that the Potential Provider does not meet the required standards in respect of economic and financial standing. This is calculated on the basis of the requirement annual estimated value representing greater than 25 % of a Potential Providers annual turnover.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments under any resultant contract(s) will be made on completion of individual repair tasks to the satisfaction of the Authority. It is the intention of the Authority to implement P2P (Purchase 2 Payment) as the mechanism under any eventual Contract(s).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into a contract.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

Potential Providers are advised that the Authority is determining whether TUPE may apply in respect of this procurement process, due to the relet of existing Contracts with Industry. Potential Providers will be formally advised during the procurement process regarding the applicability of TUPE.
If deemed necessary, a Security Aspects Letter will be issued as required under the procurement process.
Contractor(s) will be required to manage Authority Equipment and create and maintain Public Stores Accounts in accordance with any eventual terms and conditions of Contract and in accordance with Def Stan 05-99.
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
Statements of Turnover together with Potential Providers audited accounts for the last 2 years (where available) will be required, and will be formally requested as part of any subsequent Pre-Qualification Questionnaire issued under this procurement process.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where – (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided
(d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator
(e) a statement of the economic operator’s: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property
(f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator’s study and research facilities and quality control measures
(i) a statement of the services provider’s or contractor’s average annual number of staff and managerial staff over the previous three years
(j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract
(n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification
The above (barring (n)) will be requested as part of any subsequent Pre-Qualification Questionnaire.
Potential Providers are to provide (n) an ISO certificate including scope with their initial expression of interest.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction has been used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

30.8.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and GO Reference: GO-2013730-DCB-4995113

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Defence Support Group, DSG Support Group

Body responsible for mediation procedures

Defence Support Group, DSG Support Group

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Defence Support Group, DSG Support Group

VI.5)Date of dispatch of this notice:30.7.2013