Remote radiology reporting service tender

Remote radiology reporting service tender

University Hospitals of Morecambe Bay NHS Trust. UK-Kendal: health services

2012/S 24-039271

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Hospitals of Morecambe Bay NHS Trust
Westmorland General Hospital
Contact point(s): Procurement Department
For the attention of: Paul Dowell
LA9 7RG Kendal
UNITED KINGDOM
Telephone: +44 1539716632
E-mail: paul.dowell@mbht.nhs.uk
Fax: +44 1524583580

Internet address(es):

General address of the contracting authority: www.mbht.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Remote radiology reporting service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: University Hospitals Morecambe Bay NHS Foundation Trust which covers North Lancashire and South Cumbria with sites at Lancaster, Morecambe, Barrow in Funess and Kendal.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 65 000,00 and 80 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

The provision of remote radiology reporting services overing digital x ray, MRI, CT scanning.
It is recognised that the contract value is below the limit required for OJEU, however, in the interest of competition and transparency, the Trust believe it to be appropriate to utilise the OJEU process without being bound by the normal timesacles.
Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that University Hospitals Morecambe Bay NHS Foundation Trust intend to hold themseleves bound by any of the Regulations.
II.1.6)Common procurement vocabulary (CPV)

85100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

University Hospitals of Morecambe Bay NHS Foundation Trust is a large acute hospital organisation serving the population of South Cumbria and North Lancashire. The Trust operates from three main hospital sites, Royal Lancaster Infirmary (RLI) in Lancaster, Furness General Hospital (FGH) in Barrow and Westmorland General Hospital (WGH) in Kendal serving a population of circa 363 000 spread across an area of over 1 000 square miles.
Each hospital has a range of ‘General Hospital’ services, with full Accident and Emergency Departments, Critical / Coronary Care units and consultant led beds at Barrow and Lancaster plus a Primary Care Assessment Service with GP led inpatient beds in Kendal. All three sites provide a range of planned care, including outpatients, diagnostics, therapies, day case and inpatient surgery. In addition a range of local outreach services and diagnostics are provided from a number of community facilities.
The Trust employs approximately 5 000 staff (4 300 WTE’s) and had a total income in 2010/11 of approximately 254 000 000 GBP.
Activity 2010/11.
Inpatient visits 77 000.
Outpatients visits 400 000.
The Radiology department undertakes in excess of 250 000 examinations per annum of which over 130 000 are formally reported by a radiologist. To ensure prompt diagnosis of medical conditions and to support timely referral for treatment it is important the reporting turnaround time is kept to a minimum.
Current situation.
The majority of examinations requiring a radiologist report are currently undertaken by internal Trust consultant radiologists, who offer a high quality timely service when issuing reports. When we are unable to recruit radiologists or in times of radiologist sick leave or during high demand for imaging, the backlog of reporting can increase and reporting turnaround time is lengthened, thus compromising patient care. In addition, extra lists to reduce waiting times and deal with the increased demand for examinations generate extra reporting, which at times can also create a backlog.
In order to supplement the Trusts capacity, we currently utilise a remote radiology reporting service to ensure that we have a safety net if demand for reporting increases or a backlog starts to build.
As Radiology is a core component on the majority of patient pathways, any delays in reporting can effect patients’ return appointments to their clinician – potentially compromising the 18 week RTT target.
The perceived benefits of a remote reporting service are:
Clinical benefits.
— Capacity and flexibility to provide a first class radiology service when absentee levels are high, in instances of annual leave and when there are vacant posts,
— Meet or exceed 18 weeks RTT turn round target,
— House radiologist enabled to prioritise clinical lists during periods of annual leave,
— Any back log of reporting would be identified,
— Extra additional lists would be reported at a set/known cost,
— Auditable quality assurance.
Estimated value excluding VAT:
Range: between 65 000,00 and 80 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to require deposits and/or guarantees and/or bonds and/or any other form of security. Details will be provided in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be provided in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of bidders to take a particular legal form, a single bidder to take primary liability or each party to undertake joint and several liability.
Consortia bids are acceptable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://uhmb.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ which is available from the address in section I.1.
Minimum level(s) of standards possibly required: As set out in the PQQ which is available from the address in section I.1.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ which is available from the address in section I.1.
Minimum level(s) of standards possibly required:
As set out in the PQQ which is available from the address in section I.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: As set out in the PQQ which is available from the address in section I.1.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

24.2.2012 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(A) The Contracting Authority intends to use an eTendering system in this procurement exercise.
Suppliers instructions how to express interest in this tender~:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://uhmb.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click “continue” – Enter your correct business and user details – Note the username you chose and click “Save” when complete – You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender – Login to the portal with the username/password – Click the “PQQs / ITTs Open To All Suppliers” link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content – Click the “Express Interest” button in the “Actions” box on the left-hand side of the page – This will move the PQQ /ITT into your “My PQQs/ My ITTs” page. (This is a secure area reserved for your projects only) – You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender – You can now choose to “Reply” or “Reject” (please give a reason if rejecting) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then publish your reply using the publish button in the “Actions” box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
(B) Any supplier may be disqualified who does not respond to the following in the requisite manner:
1) Supplying a profile in NHS Supplier Information Database (sid4health) as part of their PQQ submission.
The Contracting Authority has no influence in relation to the time period involved in the generation of a sid4health profile, however, it understands that the process can take between 2 to 5 days and that these timescales may vary from country to country.
(C) The contracting authority does not bind itself to accept the lowest or any offer.
(D) The contracting authority is not responsible for any costs incurred by bidders in relation to their participation in this process.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.2.2012