Removal and Relocation Services Framework – North Eastern Universities Purchasing Consortium

Removal and Relocation Services Framework – North Eastern Universities Purchasing Consortium

Small Contracts – Regional – Lot No: 1. Large Projects – National – Lot No: 2.

United Kingdom-Leeds: Relocation services

2020/S 224-552008

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: NEUPC Ltd
Postal address: Phoenix House, 3 South Parade
Town: Leeds
NUTS code: UK UNITED KINGDOM
Postal code: LS1 5QX
Country: United Kingdom
Contact person: Sam Wells
E-mail: s.wells@neupc.ac.uk
Telephone: +44 1133443958
Internet address(es):
Main address: https://www.neupc.ac.uk/
Address of the buyer profile: https://neupc.delta-esourcing.com/

I.1)Name and addresses

Official name: Southern Universities Purchasing Consortium
Postal address: Reading Enterprise Centre, University of Reading, Earley Gate, Whiteknights Road
Town: Reading
NUTS code: UK UNITED KINGDOM
Postal code: RG6 6BU
Country: United Kingdom
Contact person: Taron Smith
E-mail: t.a.smith@reading.ac.uk
Telephone: +44 1189357081
Internet address(es):
Main address: https://www.supc.ac.uk/

I.1)Name and addresses

Official name: North Western Universities Purchasing Consortium
Postal address: Albert House, 17 Bloom Street
Town: Manchester
NUTS code: UK UNITED KINGDOM
Postal code: M1 3HZ
Country: United Kingdom
Contact person: Sarah Dye
E-mail: Sarah.Dye@nwupc.ac.uk
Telephone: +44 1612348016
Internet address(es):
Main address: https://www.nwupc.ac.uk/

I.1)Name and addresses

Official name: London Universities Purchasing Consortia
Postal address: Shropshire House, 179 Tottenham Court Road
Town: London
NUTS code: UK UNITED KINGDOM
Postal code: W1T 7NZ
Country: United Kingdom
Contact person: Joyce Kadri
E-mail: J.Kadri@lupc.ac.uk
Telephone: +44 7884551949
Internet address(es):
Main address: https://www.lupc.ac.uk

I.1)Name and addresses

Official name: Higher Education Purchasing Consortia for Wales
Postal address: 8th Floor, 30-36 Newport Road
Town: Cardiff
NUTS code: UK UNITED KINGDOM
Postal code: CF24 0DE
Country: United Kingdom
Contact person: Howard Allaway
E-mail: h.allaway@wales.ac.uk
Telephone: +44 7534228761
Internet address(es):
Main address: http://www.hepcw.ac.uk

I.2)Information about joint procurement

The contract involves joint procurement
The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Relocation-services./83NQTGKWEJ
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Removal and Relocation Services

 

Reference number: FFE2007 NE

II.1.2)Main CPV code

98392000 Relocation services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

The North Eastern Universities Purchasing Consortium (NEUPC) are leading on a process to award a framework for removals and relocations. The scope of this framework will cover commercial removals and relocations, plus additional specialisms such as removals and relocations of arts and artefacts and laboratory equipment, crate hire/purchase, storage, and international transit.

The framework is going to be available to members of NEUPC, plus members of LUPC, SUPC, HEPCW and NWUPC.

 

II.1.5)Estimated total value

Value excluding VAT: 20 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Small Contracts — Regional

 

Lot No: 1

II.2.2)Additional CPV code(s)

98392000 Relocation services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

 

II.2.4)Description of the procurement:

 

The North Eastern Universities Purchasing Consortium (NEUPC) are leading on a process to award a framework for removals and relocations. The scope of this framework will cover commercial removals and relocations, plus additional specialisms such as removals and relocations of arts and artefacts and laboratory equipment, crate hire/purchase, storage, and international transit. Bidders will be able to select which specialisms they are able to cover on this framework.

Lot 1 is specifically for small projects, members will define project size by using the following criteria:

(i) calculation test — a contract value of less than GBP 100 000;

(ii) complexity test — large contracts require significant project management, etc., whereas smaller contracts are considered less complex;

(iii) capability test — preliminary market consultation across relevant lot(s);

(iv) if, despite endeavours, it remains unclear which is the appropriate definition, the member may choose to offer their contract opportunity to both size lots (i.e., their chosen region in Lot 1 and to national suppliers in Lot 2).

This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is possible that some of the future call-off contracts under this framework may be part funded from external streams, including European Union (EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 20
Quality criterion – Name: Sustainability / Weighting: 10
Quality criterion – Name: Account management / Weighting: 10
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

NEUPC reserves the right, subject to the Regulations, to change without notice the basis of, or the procedures for, the competitive sourcing process or to terminate the process at any time. Under no circumstances shall NEUPC incur any liability in respect to this ITT or subsequent documentation.

 

II.2)Description

II.2.1)Title:

Large Projects — National

 

Lot No: 2

II.2.2)Additional CPV code(s)

98392000 Relocation services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

 

II.2.4)Description of the procurement:

 

The North Eastern Universities Purchasing Consortium (NEUPC) are leading on a process to award a framework for removals and relocations. The scope of this framework will cover commercial removals and relocations, plus additional specialisms such as removals and relocations of arts and artefacts and laboratory equipment, crate hire/purchase, storage, and international transit. Bidders will be able to select which specialisms they are able to cover on this framework.

Lot 2 is specifically for largeprojects, members will define project size by using the following criteria:

(i) calculation test — a contract value of more than GBP 100 000;

(ii) complexity test — large contracts require significant project management, etc., whereas smaller contracts are considered less complex;

(iii) capability test — preliminary market consultation across relevant lot(s);

(iv) if, despite endeavours, it remains unclear which is the appropriate definition, the member may choose to offer their contract opportunity to both size lots (i.e., their chosen region in Lot 1 and to national suppliers in Lot 2).

This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is possible that some of the future call-off contracts under this framework may be part funded from external streams, including European Union (EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 35
Quality criterion – Name: Sustainability / Weighting: 15
Quality criterion – Name: Account management / Weighting: 10
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in days: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

NEUPC reserves the right, subject to the Regulations, to change without notice the basis of, or the procedures for, the competitive sourcing process or to terminate the process at any time. Under no circumstances shall NEUPC incur any liability in respect to this ITT or subsequent documentation.

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 209-511791

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/12/2020
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 14/12/2020
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

 

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Relocation-services./83NQTGKWEJ

To respond to this opportunity, please click here: https://neupc.delta-esourcing.com/respond/83NQTGKWEJ

Go reference: GO-20201112-PRO-17359374

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: NEUPC Ltd
Postal address: Phoenix House, 3 South Parade
Town: Leeds
Postal code: LS1 5QX
Country: United Kingdom
E-mail: s.wells@neupc.ac.uk
Telephone: +44 1134871750

VI.4.2)Body responsible for mediation procedures

Official name: International Dispute Resolution Centre
Postal address: 70 Fleet Street
Town: London
Postal code: EC4Y 1EU
Country: United Kingdom

VI.5)Date of dispatch of this notice:

12/11/2020