Removal Services for European Banking Authority

LOT 1: all necessary Removal Services related to its move from its current premises in London.

United Kingdom-London: Removal services for the EBA

2018/S 149-340216

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

European Banking Authority (EBA)
Floor 46, One Canada Square, Canary Wharf
London
E14 5AA
United Kingdom
Contact person: Procurement Team
E-mail: tenders@eba.europa.eu
NUTS code: UK

Internet address(es):Main address: http://www.eba.europa.eu

Address of the buyer profile: http://www.eba.europa.eu/about-us/procurement

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3889

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

European institution/agency or international organisation

I.5)Main activity

Economic and financial affairs

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Removal services for the EBA

Reference number: EBA/2018/09/CSU/SER/OP

II.1.2)Main CPV code

60000000

II.1.3)Type of contract

Services

II.1.4)Short description:

It is the intention of the EBA to conclude a framework service contract with a removal company to provide:

LOT 1: all necessary Removal Services related to its move from its current premises in London, UK, at One Canada Square, London E14 5AA to its new premises in Tour Europlaza, 20 Avenue Andre’ Prothin, 92997 Courbevoie, La Défense, Paris, France. The relocation must be completed, in order for the EBA to be operative in its new seat in Paris, on Monday 1.4.2019 at 8am local time.

LOT 2: all necessary Removal Services related to its 187 members of staff.

II.1.5)Estimated total value

Value excluding VAT: 2 700 000.00 EUR

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Office removal

Lot No: 1

II.2.2)Additional CPV code(s)

63000000

II.2.3)Place of performance

NUTS code: UK

NUTS code: UKI

NUTS code: FR10

Main site or place of performance:

One Canada Square, E14 5AA London, UK

Tour Europlaza, 20 Avenue Andre’ Prothin, 92997 Courbevoie, La Défense, Paris, France

II.2.4)Description of the procurement:

For LOT 1: the EBA will move its premises to Paris. The removal will be divided into two phases:

Phase 1 Non-Core items: will start w/c 23.3.2019 and will consist of the meeting room furniture and any cabinets empty / stores /kitchen ware etc.

Phase 2 Core Items: will start on 28.3.2019 COB and must be completed on 1.4.2019, and will consist of the desktop IT equipment, personal effects and filing.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: yes

Description of renewals:

The framework contract has an initial duration of one year. It will be automatically renewed up to three (3) times each time for a period of 1 year unless one of the parties receives formal notification to the contrary at least three (3) months before the end of the ongoing duration. For further information on the framework contract please refer to the Tender Specifications.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The EBA may at a later stage during the three (3) years following conclusion of the framework contract exercise the option to increase the contract value via negotiated procedure with the successful tenderer in accordance with Article 134(1)(e) of the rules of application of the financial rules applicable to the general budget of the Union. Such an increase in value would not amount to more than 50 % of the initial estimated contract value and follow a negotiation with the successful tenderer. Please see Section B.2.6 of the Tender Specifications for further details.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A compulsory site visit for LOT 1 to EBA offices for tenderers will take place from 9.8.2018 starting at 10:00. Tenderers are requested to book a time slot for the site visit by writing at tenders@eba.europa.eu, by midday 12:00 pm (UTC) on 7.8.2018, specifying who will be attending. For further information on the site visit please refer to the Tender Specifications.

II.2)Description

II.2.1)Title:

Removal services for staff

Lot No: 2

II.2.2)Additional CPV code(s)

63000000

II.2.3)Place of performance

NUTS code: UK

NUTS code: FR

Main site or place of performance:

London (various locations), UK to Paris (various locations), France.

II.2.4)Description of the procurement:

The successful tenderer will coordinate, manage and carry out the move of the households of 187 members of EBA staff from, London (various locations), UK to Paris (various locations), France. At least half of EBA staff will therefore move from London to Paris together with their families the same weekend (29/30/31.3.2019) to be at work on Monday 1.4.2019. The rest of EBA staff members will defer their removal over a period expected to run from March 2019 to March 2020, with a peak of removal activities estimated during the summer school holidays of 2019. If tendering for both LOTS, the Contractor shall be able to handle this important workload for both LOT 1 and LOT 2 in the days inclusive of 28/29/30/31.3.2019.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 400 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: yes

Description of renewals:

12 months, renewable up to three times, each time for a 12-month period, thus the maximum possible contract duration is 48 months

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to the Tender Specifications.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/09/2018

Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 10/09/2018

Local time: 10:00

Place:

European Banking Authority

One Canada Square

London

E14 5AA

Information about authorised persons and opening procedure:

Maximum 2 representatives per participating tenderer may attend the opening session. Tenderers shall inform the Agency of their intention to attend, at least 3 days prior to the opening session.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

VI.3)Additional information:

Tenderers may submit a tender for both lots or only for one.

VI.4)Procedures for review

VI.4.1)Review body

General Court
Luxembourg
2925
Luxembourg
Telephone: +352 4303-1
E-mail: generalcourt.registry@curia.europa.eu
Fax: +352 4303-2100Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures

General Court
Luxembourg
Luxembourg

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

You may submit any observations concerning the award procedure to the Contracting Authority indicated under Heading I.1.

If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time-limit to launch an appeal or to open a new period for lodging an appeal.

Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.

VI.4.4)Service from which information about the review procedure may be obtained

European Banking Authority
One Canada Square Floor 46
London
E14 5AA
United KingdomInternet address: http://www.eba.europa.eu

VI.5)Date of dispatch of this notice:

23/07/2018