Removals Service for Lancaster University

Lancaster University is seeking to establish a multi-lot framework agreement with a number of suppliers for the service for removals, relocations and associated services at Lancaster University.

United Kingdom-Lancaster: Relocation services

2015/S 062-108935

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lancaster University
Procurement University House
For the attention of: Susan Flynn
LA1 4YW Lancaster
UNITED KINGDOM
Telephone: +44 1524593574
E-mail: s.flynn@lancaster.ac.uk
Fax: +44 1524843087

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/lancaster/

Address of the buyer profile: http://www.lancs.ac.uk/depts/purchase/buyerprofiles.html

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework agreement for the supply of removals, relocations and associated services for Lancaster University.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Lancaster University.

NUTS code UKD4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 600 000 and 700 000 GBP

II.1.5)Short description of the contract or purchase(s)

Lancaster University is seeking to establish a multi-lot framework agreement with a number of suppliers for the service for removals, relocations and associated services at Lancaster University.
Lancaster University is set in 360 acres of parkland and grounds amenity space; this includes pedestrian paths and roads. It has nearly 160 000 m² of non residential space and 152 000 m² of residential space.This document has been prepared to set-out the University’s requirements and enable potential Suppliers to submit accurate proposals.
We anticipate that the successful suppliers will undertake the majority of the requirements covered within the scope of this framework agreement; however we reserve the right to seek alternative service providers in the event that appointed suppliers cannot meet the level of quality or the timing required or the type of specialist service.
The successful bidders will be ranked in result order from the tender for each of the 4 lots (we envisage there will be 3 organisations awarded to each lot), for each work package the University will approach the number one ranked supplier, if they are unable to perform the work then the second will be approached and so on.

II.1.6)Common procurement vocabulary (CPV)

98392000, 79613000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 30.6.2015. Completion 29.6.2017

Information about lots

Lot No: 1Lot title: Standard small move

1)Short description

Removal and location of individual items from one place to another.

2)Common procurement vocabulary (CPV)

98392000, 79613000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Standard large move

1)Short description

To move staff from building to building with their general office equipment.

2)Common procurement vocabulary (CPV)

98392000, 79613000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3Lot title: Student move building to building

1)Short description

Removal and re-location of students from one building to another.

2)Common procurement vocabulary (CPV)

98392000, 79613000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4Lot title: Specialist moves

1)Short description

Laboratories,engineering equipment, other large Items e.g grand piano.

2)Common procurement vocabulary (CPV)

98392000, 79613000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Potential bidders may be excluded from the tender process for reasons such as being bankrupt, having been convicted of an offence concerning professional misconduct, not having paid taxes or not having contributed to social security systems.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Sound economic and financial standing demonstrated by evidence of relevant risk indemnity insurance documentation, audited accounts and annual report or relevant extracts in the event that you are not normally required to publish accounts.

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SP/15/694

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.4.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.5.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 6.5.2015 – 12:10

Place:

Electronically at Lancaster University.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Lancaster University staff only.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3,5 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University Secretary
Lancaster University University House
LA1 4YW Lancaster

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.3.2015