Removals Tender – Global Mobility and Relocation Services

Removals Tender – Global Mobility and Relocation Services

The University of Edinburgh requires Relocation Services and supporting service and proposes to create a single supplier, (per lot), Framework Agreement for three years, extendible by one further year, dependant on performance.

United Kingdom-Edinburgh: Relocation services

2013/S 160-279688

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement Office
For the attention of: Stuart Mclean
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316502509
E-mail: stuart.mclean@ed.ac.uk
Fax: +44 1316502154

Internet address(es):

General address of the contracting authority: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

Further information can be obtained from: University of Edinburgh
Charles Stewart House, 9-16 Chambers Street
For the attention of: Stuart Mclean
EH1 1LT Edinburgh
UNITED KINGDOM
Telephone: +44 1316502509
Internet address: https://in-tendhost.co.uk/edinburghuni/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University of Edinburgh
Charles Stewart House, 9-16 Chambers Street
For the attention of: Stuart Mclean
Edinburgh
UNITED KINGDOM
Telephone: +44 1316502509
Internet address: https://in-tendhost.co.uk/edinburghuni/aspx/Home

Tenders or requests to participate must be sent to: University of Edinburgh
Charles Stewart House, 9-16 Chambers Street
For the attention of: Stuart Mclean
Edinburgh
UNITED KINGDOM
Telephone: +44 1316502509
Internet address: https://in-tendhost.co.uk/edinburghuni/aspx/Home

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

EC/0588 Global Mobility and Relocation Services
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK, Europe and International Services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 700 000 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Global Mobility and Relocation Services.
The University of Edinburgh requires Relocation Services and supporting service and proposes to create a single supplier, (per lot), Framework Agreement for three years, extendible by one further year, dependant on performance.
The University of Edinburgh is inviting competitive tenders for the provision of these services.
The Framework will be split into two Lots. Suppliers can tender for one or both lots.
Lot 1: Relocation Support UK, EEA and International origins, relocation services to University of Edinburgh.
To consist of but not limited to;
Introduction Procedures,
Accommodation Search Services,
Lease Negotiation Services,
Worldwide Goods Removal and Storage Services,
Orientation and Settling in Services,
Support for those with Children,
Household Pet relocation.
Lot 2: Partner Employment Assistance Programme.
To consist of but not limited to;
Market Knowledge,
Legislation and Contract Types,
Qualification Transfer,
Career Transition,
Vacancy Support,
Communication,
Further detail in ITT documentation.
II.1.6)Common procurement vocabulary (CPV)

98392000, 79613000, 79634000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Whole agreement value range estimated over 3 year period
lot 1 240-330+ assignees (estimated)
value range: 450,000 -900,000
lot 2 120-180+ assignee partner support
value range: 270,000 – 600,000
Estimated value excluding VAT:
Range: between 720 000 and 1 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: one year option to extend
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Starting 6.1.2014. Completion 5.1.2017

Information about lots

Lot No: 1 Lot title: Relocation Support

1)Short description

To provide efficient services for International/EEA/UK/Domestic Based Assignees authorised by the University of Edinburgh, who require Relocation Support, those services listed below, but may not be limited to:
Introduction Procedures
Accommodation Search Services
Lease Negotiation Services
Goods Removal and Storage Services
Orientation and Settling in Services
Support for those with Children
Household Pet relocation
2)Common procurement vocabulary (CPV)

98392000, 79613000

3)Quantity or scope

Number of assignees ranged 80-110 per annum
Estimated value excluding VAT:
Range: between 150 000 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Full volume and value range is available in ITT document.
Lot No: 2 Lot title: Partner Employment Assistance

1)Short description

Provide efficient services for Assignees authorised by the University of Edinburgh, who require Partner Employment Assistance, those services listed below, but may not be limited to:
Introduction Procedures
Partner Employment Assistance Services;
Market Knowledge
Legislation and Contract Types
Qualification Transfer
Career Transition
Vacancy Support
Communication
2)Common procurement vocabulary (CPV)

79634000

3)Quantity or scope

Assignee Support instances range: 40-60
Full volume data location in ITT document
Estimated value excluding VAT:
Range: between 90 000 and 200 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Full detail available in ITT document

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in ITT documentation.
The tender is being published and managed (all correspondence) through the University’s e-Tendering system “In-tend”.
Suppliers can register interest, download ITT documentation and send/receive correspondence (once registered) at:
https://in-tendhost.co.uk/edinburghuni/aspx/Home

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: detailed conditions are located in ITT documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: as detailed in ITT documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
as detailed in ITT documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 70

2. Price. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

EC/0588 Global Mobility and Relocation Services
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.9.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

27.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 27.9.2013 – 13:00
Place:

Chambers Street, Edinburgh

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The tender documentation and resulting clarifications and correspondence is only available on registering at;
https://in-tendhost.co.uk/edinburghuni/aspx/Home

Please note that mandatory selection criteria apply to this tender.
Suppliers must meet the mandatory criteria before their bid is evaluated (at Award Criteria stage):
Mandatory’s applicable to both lots
Financial and Economic Standing standards
Suppliers must include recent accounts which along with Dun & Bradstreet checks will be used to assess the current Financial and Economic standing, Supplier stability and viability.
Business Probity
The University of Edinburgh shall treat as ineligible and shall not select a tenderer that has been convicted of any of the offences details in Schedule 14
Social Responsibility and Sustainability Questionnaire
Mandatory Standards Applicable to lot 1;
Insurance Cover.
Public liability insurance for 5m GBP
Employer’s liability insurance (minimum of: 10m GBP.)
Professional liability insurance (minimum of: 2m GBP)
or evidenced guarantees that the appropriate Insurance levels (above) will be in place if awarded agreement and by Award date.
Tenders must present evidence of where they have provided services as in this requirement (lot), both with respect to Assignees point of origin being the UK and overseas (primarily; USA/Canada, Asia, India and EEA, to an organisation similar in size and volumes as the University of Edinburgh.
Mandatory Standards Applicable to LOT 2;
Insurance Cover.
Public liability insurance for 5m GBP
Employers liability insurance (minimum of 10m GBP: please provide info.)
Professional liability insurance (minimum of 1m GBP: please provide info.)
or evidenced guarantees that the appropriate Insurance levels (above) will be in place if awarded agreement and by Award date.
Insurances provided where indicated in Section B Schedule 2 for specific Services
Tenders must present evidence of where they have provided services as in this requirement (LOT), both with respect to Assignees point of origin being the UK and overseas (primarily; USA/Canada, Asia, India and EEA, to an organisation similar in size and volumes as the University of Edinburgh
(SC Ref:274465)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.8.2013