Removals Tender London

Removals Tender London

LBBD Removals – Office Moves, Removals, and Tenant Relocations.

UK-Dagenham: transport services (excl. Waste transport)

2012/S 94-155564

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Barking and Dagenham
Civic Centre, 1st Floor Annexe
For the attention of: Memet Erdemgil
RM10 7BN Dagenham
Telephone: +44 2082272088

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

LBBD Removals – Office Moves, Removals, and Tenant Relocations.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: The London Borough of Barking and Dagenham.

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 650 000 and 725 000 GBP

II.1.5)Short description of the contract or purchase(s)

This contract covers the office moves, removals, tenant relocation service and possible storage for several Council departments including but not limited to Asset Management, Regeneration and Economic Development, and Housing and Landlord Services. In order to best capture differing requirements, ensure availability of supply, reduce risk, and increase responsiveness the Council is also looking at submissions from consortia groups. In this instance the lead member of the consortia will have to take responsibility for the overall submission. The financial details of each member of the consortia and their role within the group will also have to clearly explained to avoid any doubt.
This will be a 36 month contract with the possibility of a further 12 month extension. The Council will be running with an initial estate renewal tenant relocation project. This relocation project will involve approximately 136 tenant relocations with an estimated spend of 55 000 GBP for financial year 2012/2013; 223 tenant relocations with an estimated spend of 89 000 GBP for 2013/2014, and 250 tenant relocations with an estimated spend of 100 000 GBP for 2014/2015. Total of 609 moves and estimated spend of 244 000 GBP.
The purpose of the contract is to provide secure removal facilities for the relocation of belongings of the Council’s tenants affected by the borough wide estate renewal programme including locations at Gascoigne Estate East, Goresbrook Village and the Leys Estate.
The Council is also undertaking a series of office accommodation staff relocations within its portfolio of offices which will require the supply of packing crates, the relocation of work related items such as files, some furniture, PC’s and other technology related items, between locations and the moving around of existing furniture to accommodate these relocations. The Council also manages a store of surplus furniture which it reuses on new build projects and requires relocating from the store and assembling where necessary on a case by case basis.
There are additional projects outlined below that may occur simultaneously.
Financial Year – Estimated moves – Estimated spend GBP K.
2012/2013 – Housing & Landlord Services 280 109 000 GBP.
2012/2013 – Asset Management 20 25 000 GBP.
2013/2014 – Housing & Landlord Services 320 124 000 GBP.
2013/2014 – Asset Management 15 8 000 GBP.
2014/2015 – Housing & Landlord Services 380 149 000 GBP.
2014/2015 – Asset Management 10 3 000 GBP.
Total of 1025 407 000 GBP.
The details for these years are based on projected demand and estimated figures for the same.
The successful contractor(s) will work with LBBD officers in the various teams across the relevant departments throughout the life of the contract. There will be regular liaison to ensure adequate planning and communication. The schedules for the ongoing removal programme are to be mutually agreed and will be the subject of continuous review. This will require the ongoing reporting of successful moves, issues and resolutions.
II.1.6)Common procurement vocabulary (CPV)

60000000, 98392000, 63000000, 60180000, 79613000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This will be a 36 month contract with the possibility of a further 12 month extension. The approximate spend for the entire duration of the contract is between 650 000 GBP – 725 000 GBP. The number of projected moves and the total spend are both approximate figures.
Estimated value excluding VAT:
Range: between 650 000 and 725 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content – Click the ‘Express Interest’ button at the top of the page – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) – You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: These numbers give LBBD the best opportunity to choose a sufficient number of quality and value suppliers to take forward for further evaluation at the ITT stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Information regarding the possible use of an electronic auction will be made available at the ITT stage, guidance documentation issued prior to the event, and during the mock training prior to the e-auction being held.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.6.2012 – 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate

11.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.5.2012