Removals Tender

Smethwick: relocation services

Removals tender for Sandwell Homes Ltd.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell Homes Ltd.
Purchasing Dept., Church House 5-14 South Road
Contact point(s): Purchasing
For the attention of: Wendy Jones
B67 7BN Smethwick
UNITED KINGDOM
Telephone: +44 1215696088
E-mail: wendy_jones@sandwellhomes.org.uk
Fax: +44 1215692981

Internet address(es):

Address of the buyer profile: http://www.sandwellhomestenders.org.uk/search/Search_AuthProfile.aspx?ID=AA0021

Further information can be obtained from: Sandwell Homes Ltd
Purchasing Dept., Church House 5-14 South Road
Contact point(s): Purchasing
For the attention of: Wendy Jones
B67 7BN Smethwick
UNITED KINGDOM
Telephone: +44 1215696088
E-mail: wendy_jones@sandwellhomes.org.uk
Fax: +44 1215692981

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sandwell Homes Ltd
Purchasing Dept., Church House 5-14 South Road
Contact point(s): Purchasing
For the attention of: Wendy Jones
B67 7BN Smethwick
UNITED KINGDOM
Telephone: +44 1215696088
E-mail: wendy_jones@sandwellhomes.org.uk
Fax: +44 1215692981

Tenders or requests to participate must be sent to: Sandwell Homes Ltd
Purchasing Dept., Church House 5-14 South Road
Contact point(s): Purchasing
For the attention of: Wendy Jones
B67 7BN Smethwick
UNITED KINGDOM
Telephone: +44 1215696088
E-mail: wendyjones@sandwellhomes.org.uk
Fax: +44 1215692981

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SHD 126 – removals.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: West Midlands.
NUTS code UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Removal and storage service for the following areas:
— Tenant incentive scheme (TIS),
— Full removal service tailored to relocate tenant, from removal only to a full pack and unpack service and storage depending on the needs of the tenant to be moved,
— Deaths involving the treasury.
In the event of a death involving the treasury items may need to be stored for up to 12 months.
Evictions / void properties.
House is empty – survey with housing officer and tenant (if possible), photos taken and inventory list done, pack up and store for up to 6 months if the tenants location is not known then disposed of.
Emergency moves.
It may be necessary to relocate a tenant at short notice ie with 48 hours due to burst pipes etc.
Office moves.
Pack & unpack service including hire of crates for 4 weeks for larger office moves.
Removal only service – for smaller moves.
Note: To register your interest in this notice and obtain any additional information please visit the Sandwell Homes web site at http://www.sandwellhomestenders.org.uk/Search/Search_Switch.aspx?ID=5042.

II.1.6)Common procurement vocabulary (CPV)

98392000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 174 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) Bankruptcy, insolvency, etc.;
(2) Criminal convictions – mandatory exclusion;
(3) Criminal offence related to business;
(4) Grave misconduct;
(5) Serious misrepresentation;
(6) Social security obligations;
(7) Tax obligations.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) Risk indemnity insurance;
(2) Statement of turnover;
(3) Statements of accounts.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Sub-contracting.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SHD 126

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.1.2012

IV.3.4)Time limit for receipt of tenders or requests to participate

6.1.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.1.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

Closing date for expressions of interest – 6.1.2012.
Closing date for return of PQQs: 13.1.2012.
Tenders documents will be sent out: 30.1.2012.
Tender documents to be returned before: 16.3.2012.
Site visits – w/c 9/4/12.
Start: 1.5.2012.
Duration 3 years + 12 month extension.
PQQ must be downloaded from this site and returned by post to: Wendy Jones.
Assistant Buyer.
Sandwell Homes Ltd., Church House, South Road, Smethwick B67 7BN, UNITED KINGDOM.
Before 12:00pm 13.1.2012.
(SH Ref:5042).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.11.2011