Renewable Energy Project Conwy

Renewable Energy Project Conwy

Renewable Energy Dolwyddelan Community Project.

United Kingdom-Conwy: Other sources of energy supplies and distribution

2016/S 126-225407

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Conwy County Borough Council
Bodlondeb, Bangor Road
LL32 8DU
United Kingdom
Contact person: Steven Teale
Telephone: +44 1492574000
NUTS code: UKL13

Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Renewable Energy Dolwyddelan Community Project.

Reference number: CCBC-IP-0616

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Conwy County Borough Council seeks to appoint an Innovation Partner(s) (consultant) to take a lead role in the management of a Renewable Energy Hydro-electric Project.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKL13
Main site or place of performance:

Dolwyddelan, Conwy.

II.2.4)Description of the procurement:

In 2012/13 Ynni’r Dyffryn commissioned a feasibility study to see if it would be possible to take advantage of a hydro scheme on the Afon Cwm Penamnen above Dolwyddelan. The plan is based around the development of a 165-185kW hydro-electric scheme able to generate around 470-510MWh annually. This could realise a saving of 240t CO2 per annum and through feed in tariffs (FiT) the project could achieve a revenue thereby realising a payback. The project came into difficulty with connections to the District Network Operator (DNO) and associated costs.

In 2014/15 a different innovation was discussed using Smart Energy Storage Systems (SESS) and Power Scheduling Systems (PSS). Using this technology would mean providing power directly to the Dolwyddelan Community from the hydro scheme and photovoltaics (PV), in effect ‘islanding’ the Community from the National Grid (NG). Critically, this solution would take the power generated from the original hydro-electric scheme and PV, store and manage supply and distribution to the residential and commercial properties and infrastructure. The Community would remain connected to the NG in case of infrastructure malfunction, where automatic switching would ensure a continued supply of electricity. This solution would see Dolwyddelan community take ownership of its own power generation and associated assets under a suitable business model to ensure its viability and sustainability.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 80
Cost criterion – Name: Cost / Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 05/09/2016
End: 04/09/2017
This contract is subject to renewal: yes
Description of renewals:

Subject to length of total project — unknown at this time.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Welsh European Funding Office application(s)-TBC.

II.2.14)Additional information

1 or more consultants may be engaged subject to specialist expertise needed for the project.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/08/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 01/08/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref: 48470).

VI.4)Procedures for review

VI.4.1)Review body

Conwy County Borough Council
Bodlondeb, Bangor Road
LL32 8DU
United Kingdom
Telephone: +44 1492574000Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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