Repair and Maintenance and Works to Thurrock Council Housing Stock

This will include, but not necessarily be limited to, day to day reactive and emergency repairs, voids and, at the discretion of Thurrock Council, some elements of programmed cyclical works, specialist and other maintenance contracts.

United Kingdom-Grays: Repair and maintenance services

2013/S 173-298389

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Thurrock Council
New Road
RM17 6SL Grays
UNITED KINGDOM
Telephone: +44 1375652243

Internet address(es):

General address of the contracting authority: www.thurrock.gov.uk

Electronic access to information: http://thurrock.g2b.info/

Electronic submission of tenders and requests to participate: http://thurrock.g2b.info/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Thurrock Council Housing Services – response, repair and maintenance and related works to Thurrock Council housing stock.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
NUTS code UKH32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services. The works will comprise the provision of repair and maintenance services to 10,500 homes owned by Thurrock Council. This will include, but not necessarily be limited to, day to day reactive and emergency repairs, voids and, at the discretion of Thurrock Council, some elements of programmed cyclical works, specialist and other maintenance contracts such as internal and external painting and gas servicing and repair which may be added at some point during the term. It is intended that the form of contract will be the ACA Standard form of contract for Term Partnering (TPC 2005).

II.1.6)Common procurement vocabulary (CPV)

50000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated value of the annual expenditure for which no through put guarantee is given is around GBP 5m per annum for responsive repairs and voids with a further potential GBP 1-2m per annum in further maintenance and related works including internal and external painting and gas servicing and repair which Thurrock Council may offer during the term.
For guidance purposes the range is GBP 50m – GBP 70m over the full term.
The contract is expected to start on 1.4.2014 (or as soon as practicable thereafter) and complete on 31.3.2019.
Estimated value excluding VAT:
Range: between 50 000 000 and 70 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The term of the contract will be 5 years, subject to satisfactory performance, with the option for Thurrock Council to extend the term by a period of up to a further 5 years by any number of years in any number of extensions.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of any deposits, guarantees or bonds will be set out in the tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any deposits, guarantees or bonds will be set out in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this contract the service provider and its supply chain will be required to actively participate in the achievement of social objectives relating to participation in skills development, employment and training programmes in accordance with the Council’s objectives to create employment and training and business growth opportunities for the locality. This may include other value added contributions by the service provider and its supply chain in order to support community programmes promoted by the Council. Accordingly the contract performance conditions will include provisions to reflect this and the evaluation of social objectives will be part of the overall evaluation of the tender award.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PS/2013/564

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.10.2013 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Grays:-Repair-and-maintenance-services./27B35NK9V5

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/27B35NK9V5

GO Reference: GO-201394-PRO-5089833

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Thurrock Council
New Road
RM17 6SL Grays
UNITED KINGDOM
Telephone: +44 1375652243

Body responsible for mediation procedures

Thurrock Council
New Road
RM17 6SL Grays
UNITED KINGDOM
Telephone: +44 1375652243

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Thurrock Council
New Road
RM17 6SL Grays
UNITED KINGDOM
Telephone: +44 1375652243

VI.5)Date of dispatch of this notice:4.9.2013