Repair and Maintenance of Housing Property

Repair and Maintenance of Housing Property

Buy for Good wishes to appoint organisations to deliver repair and maintenance to housing stock based on a series of lots:- Internal refurbishment (kitchens/bathrooms/central heating/electrical rewire), windows, floor covering, painting and decorating, general building.

United Kingdom-West Bromwich: Installation of fitted kitchens

2013/S 159-277065

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Buy for Good CIC
178 Birmingham Rd
Contact point(s): Buy for Good
B70 6QG West Bromwich
UNITED KINGDOM
Telephone: +44 1214648000
E-mail: etendering@birmingham.gov.uk
Fax: +44 1213037322

Internet address(es):

General address of the contracting authority: http://www.buyforgood.org.uk/

Address of the buyer profile: www.in-tendhost.co.uk/birminghamcc

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please refer to VI.3) Additonal Information regarding Contracting Authorities.

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

C0132 – Repair and Maintenance of Housing Property.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 30 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Buy for Good wishes to appoint organisations to deliver repair and maintenance to housing stock based on a series of lots:- Internal refurbishment (kitchens/bathrooms/central heating/electrical rewire), windows, floor covering, painting and decorating, general building, works vacant property, roofing-flat, roofing- pitched, external works, cleaning, drains, asbestos-testing, asbestos-removal, steeplejack and welding.
Buy for Good will be using Birmingham City Councils e-tendering system (in-tend) for the administration of this procurement process and providers must register with the system to be able to express an interest. The web address is https:// in-tendhost.co.uk/birminghamcc Registration and use of in-tend is free. All correspondence for this procurement process must be via the in-tend correspondence function. If you are unable to register with in-tend please email us at cps@birmingham.gov.uk or call 0121 464 8000.

If you are interested in tendering please click on the following link to access Birmingham City Councils tender Portal:-. https://in-tendhost.co.uk/birminghamcc/ and submit your details to register as a bidder. We will send you a log on and password so you can download the Invitation to Tender (ITT). Note that the deadline to express an interest in this opportunity is noon on 25th September 2013. Your completed PQQ should be returned by noon on 27th September 2013 using the Supplier Portal.

II.1.6)Common procurement vocabulary (CPV)

45421151, 45432100, 50700000, 45421132, 45311000, 90650000, 45211310, 50800000, 45442100, 45342000, 90500000, 45261900, 45262680, 79921000, 50720000, 45262670, 90470000, 77314000, 45312311, 90911200, 45261300, 90000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Applicants can bid for one or more of the lots given below
1. Internal Refurbishment (Kitchens/bathrooms/electrical rewire/central heating),
2. Windows,
3. Floor covering,
4. Painting and decorating,
5. General building (offer all the above four lots plus fire damaged properties and aid and adaptions not covered with above),
6. Works-Vacant properties,
7. Roofing – Pitched,
8. Roofing – Flat,
9. External works (fencing/tarmacking),
10. Cleaning (Waste/garden clearances and void cleaning),
11. Drains (Clearing and blockages),
12. Asbestos testing,
13. Asbestos removal,
14. Steeple jack,
15. Welding.
Estimated value excluding VAT:
Range: between 10 000 000 and 30 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: To extend to a maximum of 2 years.
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Internal Refurbishment

1)Short description

Covers the repair and replacement in full or part of kitchens, bathrooms, electrical wiring and central heating systems.
2)Common procurement vocabulary (CPV)

45421151, 45211310, 45311000, 50720000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Windows

1)Short description

Replacement of Windows
2)Common procurement vocabulary (CPV)

45421132

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Floor Covering

1)Short description

Covers the repair and replacment of floor covering sheeting and tiling.
2)Common procurement vocabulary (CPV)

45432100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Painting and Decorating

1)Short description

Painting and decoration both internal and external to a property.
2)Common procurement vocabulary (CPV)

79921000, 45442100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: General Building

1)Short description

To offer the requirements for Lots 1, 2, 3 and 4 plus repair to fire damage properties and aids and adaptations that may be required.
2)Common procurement vocabulary (CPV)

45421151, 45421132, 45311000, 50700000, 45432100, 79921000, 45442100, 45211310, 50800000, 50720000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Works

1)Short description

Refurbishment of vacant properties.
2)Common procurement vocabulary (CPV)

45421151, 45421132, 45311000, 50700000, 45432100, 79921000, 45442100, 45211310, 50800000, 50720000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Pitched Roofing

1)Short description

Repair and replacement of pitched roofs.
2)Common procurement vocabulary (CPV)

45261300, 45261900

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Flat Roofing

1)Short description

Repair and replacement of flat roofing.
2)Common procurement vocabulary (CPV)

45261300, 45261213, 45261900

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Flat Roofing

1)Short description

Repair and replacement of flat roofing.
2)Common procurement vocabulary (CPV)

45261300, 45261213, 45261900

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: External Works

1)Short description

Repair and replacement of fencing, tarmacking, ground works and drainage.
2)Common procurement vocabulary (CPV)

45342000, 77314000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Cleaning

1)Short description

Waste and garden clearances and void cleaning.
2)Common procurement vocabulary (CPV)

90500000, 90911200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Drains and Sewage

1)Short description

Drain clearing and waste blockage removal.
2)Common procurement vocabulary (CPV)

90000000, 90470000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 12 Lot title: Asbestos Testing

1)Short description

Testing for the presence of asbestos in housing properties.
2)Common procurement vocabulary (CPV)

45262670

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 13 Lot title: Asbestos Removal

1)Short description

Removal of identified asbestos in line with legislation.
2)Common procurement vocabulary (CPV)

90650000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 14 Lot title: Steelejack

1)Short description

Steeplejack service as required for high access e.g. minor repairs and fitting lightening protection devices.
2)Common procurement vocabulary (CPV)

45312311

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 15 Lot title: Welding

1)Short description

For repairs to such as fences, gates and ramps.
2)Common procurement vocabulary (CPV)

45262680

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of any deposits or guarantees that are required will be set out in the invitation to tender and contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Groupings of economic operators may either(at the option of the contracting authority) be required to form a legal entity or to undertake joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details of any conditions will be set out in the contract documents. These may include conditions relating to environmental and social requirements.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The qualification criteria are set out in the pre-qualification questionnaire (PPQ) which can be obtained from the address in section I.1).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and documentation required is set out in the PQQ which can be requested from the address in section I.1). The contracting authority need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire from the address in section I.1).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and documentation required is set out in the PQQ which can be requested from the address in section I.1). The contracting authority need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire from the address in section I.1).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 50
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

C0132.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.9.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 40 months.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The initial user of the framework is the whg and the requirement is for £2m to £4m annual spend on these activities in total. All invoicing, management information and financial transactions will be carried out electronically.
Potentially customers using this frame work could be subject to the Freedom of Information Act 2000 and the Environmental Information Regulation 2004. All information received will be dealt with in accordance with that Act and information to which the Environmental Information Regulations apply will be dealt with in accordance with those Regulations.
The right is reserved not to proceed or not to award a contract for the whole or part of the proposed procurement. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tending for this contract.
Buy for Good will be using Birmingham City Councils e-tendering system (in-tend) for the administration of this procurement process and providers must register with the system to be able to express an interest. The web address is https:// in-tendhost.co.uk/birminghamcc Registration and use of in-tend is free. All correspondence for this procurement process must be via the in-tend correspondence function. If you are unable to register with in-tend please email us at cps@birmingham.gov.uk or call 0121 464 8000.

If you are interested in tendering please click on the following link to access Birmingham City Councils tender Portal:-. https://in-tendhost.co.uk/birminghamcc/ and submit your details to register as a bidder. We will send you a log on and password so you can download the Invitation to Tender (ITT). Note that the deadline to express an interest in this opportunity is noon on 25th September 2013. Your completed PQQ should be returned by noon on 27th September 2013 using the Supplier Portal.

Buy for Good as the contracting authority is seeking to establish the framework agreement as available also for use by or on behalf of UK public sector bodies (and their statutory successors and organisations created as a result of re-organisation or organisational changes). These will include: Local Authorities i.e. a local authority as defined in Regulation 3(2) to (5) of the Public Contracts Regulations 2006. Registered Providers (a list can be found at www.housingnet.co.uk); NHS Bodies i.e. Acute Trusts, Ambulance Trusts, Primary Care trusts, Care trusts, NHS Hospital trusts, Strategic Health Authorities, Mental Health Trusts, Special Health authorities (a list of such authorities and trusts can be found at http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx ); Police and Emergency Services authorities i.e. fire authorities, fire and rescue authorities (a list if fire authorities can be found at www.fireservice.co.uk/information/ukfrs ), police authorities and the Metropolitan Police Authority as defined by Regulations 3 (1)(j) to (p) of the Regulations; Educational establishments i.e. schools maintained by local authorities, Academies, City Technology Colleges, further education establishments and Universities; Central Government Departments and their Agencies (a list of Executive Agencies can be found at www.cabinetoffice.gov.uk/resource-library/government-ministers-and-responsibilities ); Non Departmental Public Bodies (a list of NDPBs can be found at Annex A to the Public Bodies Directory 2009 published by the Cabinet Office which can be found at www.civilservice.gov.uk/about/resources/ndpb ); Registered charities (a list can be found at www.charity-commission.gov.uk)

There will be a presentation on the general requirements of the framework and PQQ on Wednesday 4th September 2013 (one at 1700hr and one at 1830hr) at whg Offices, 100 Hatherton Street, Walsall, WS1 1AB. This will be of more interest to those unfamiliar in completing a PQQ. Spaces are limited, so only one person per organisation and to register an interest send your contact details to the following email address info@buyforgood.org.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: If an appeal regarding the award of a contract has not been successfully resolved, the public Contracts Regulations 2006 (SI 2006 No5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought within 30 days beginning with the date when the economic operator first know or ought to have known that grounds for starting the proceedings first arose. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ineffective.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

14.8.2013