Repair and Post Design Services for the Clyde Radio Link System

Repair and Post Design Services for the Clyde Radio Link System

A repair service of defective items is required. Liasion with other MOD departments and service agencies will be expected.

UK-Corsham: maintenance services of telecommunications equipment

2012/S 199-327916

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Networks Commercial Fixed Team, DE&S
Bldg 405, Spur C2, Westwells Road
Contact point(s): Sam Taylor
For the attention of: Sam Taylor
SN13 9NR Corsham
Telephone: +44 3067701005

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Maintenance, Repair and Post Design Services for the Clyde Radio Link System.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 5: Telecommunications services
NUTS code UKM3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Maintenance services of telecommunications equipment. Maintenance services of telecommunications equipment.
Summary of requirements: The Networks Team is part of the Information Systems and Services group based at Corsham, Wiltshire and are responsible for a small microwave radio bearer system in South West Scotland. The Networks Team invites expressions of interest from Industry for the maintenance and in-service support including 1st and 2nd line repair, System Design Authority Post Design Services of the network based at 9 sites. This bearer network also supports connectivity for the MOD’s IMM (international maritime mobile) VHF radio service in the localitiy. The maintenance and support of the IMM forms an integral part of the requirement. A repair service of defective items is required. Liasion with other MOD departments and service agencies will be expected. It is to include a call-out service for the fault investigation and rectification in working hours as a minimum with the availablity of out-of-hours cover to support military operations. A high level of system availablity is required. Management of obsolescence will be required and it is highly likely that the significant technical refresh of the bearer network will be will be nrecessary. This will include the integration of existing dependant equipment and circuits (the support of which is the responsibilitiy of other suppliers) onto the new bearer network. In support of this requirement, progress/annual safety case meetings including additional ad-hoc meetings in support of the client will be required and will include the production of regular reports. A quantity of spares will be held by the contractor at their premises for which they are accountable, codification of same may also be required. Personnel will need to be cleared to the appropriate security leve to enable unescorted access to secure/sensitive areas. The supplier must be capable of storing classifed documents in accordance with MOD’s relevant joint service publications (JSP’s). A robust, proven track record in the support of military communications systems, the management of sub-contractors and in Health and Safety is also a necessitiy. Suppliers wishing to express an interest in this requirement must confirm that they are willing or able to trade electronically using the purchase to payment (P2P) business process. Further information on this system can be obtained from the following website A pre qualification questionnaire may be sent to companies who have an interest in this possible future purchase (PFP). In the event of this happening objective criteria for choosing the limited numbers of candidates will be used in the form of commercial and technical responses to the PQQ. The criteria for down selection will be issued with the PQQ along with the date that the PQQ will need to be returned. It is envisaged that the number of companies who will be invited to tender will be a maximum of six (6). The requirement is for five years.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 869 716 and 4 500 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: This contract will be let under standard MOD terms and conditions as appropriate, including applicable DEFCONs/DEFFORMs and bespoke narrative conditions.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As required by the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
This will be assessed and evaluated in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Envisaged number of operators 6:
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2011/S 233-377558 of 3.12.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

10.11.2012 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and GO reference: GO-20121011-DCB-4311655.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Networks Commercial Fixed Team, DE&S
Bldg 405, Spur C2, Westwells Road
SN13 9NR Corsham
Telephone: +44 3067701005

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: