Repair and Maintenance of Electronic Warfare Systems

Repair and Maintenance of Former German Air Force Equipment, I-Band Threat Simulator and Microwave Link – Industrial Support.

United Kingdom-Henlow: Electronic warfare systems and counter measures

2014/S 074-128600

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, ISTAR
ADATS Commercial 3, Room C49, Building 85, RAF Henlow
Contact point(s): ADATS Commercial 3
For the attention of: G Smith
SG166DN Henlow
UNITED KINGDOM

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Repair and Maintenance of Former German Air Force Equipment, I-Band Threat Simulator and Microwave Link – Industrial Support.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Other services
NUTS code UKC

II.1.3)Information on framework agreement

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Electronic warfare systems and counter measures. Electronic Warfare Systems Counter Measures. The Authority is seeking Expressions of Interest from potential bidders for Repair and Maintenance of Former German Air Force Equipment (GAFE) in particular Quantity Two SA-6’s and Quantity Two SA-8’s. Support and Maintenance is also required for the I-Band Threat Simulator System (TSS) and the Microwave Link.
The Equipment is primarily used in the Electronic Warfare Training Role at the EW Tactics Facility at RAF Spadeadam. Operation of the equipment is carried out by Service personnel who are fully trained Operator/Maintainers and who remain with the equipment whilst deployed and are responsible for carrying out 1st/2nd Line Maintenance.
Work Required: Core Industrial Support and Post Design Services which is beyond capability of the On-Site personnel. Provision of Repairs, Provision of Technical Tasks, and Emergency On-Site Servicing and Techncial Assistance.

II.1.6)Common procurement vocabulary (CPV)

35730000

II.1.7)Information about subcontracting

II.1.8)Lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Authority is considering awarding a 5-year Contract with Options to Extend for up to a further 5 years.
Work Required: Core Industrial Support and Post Design Services which is beyond the capability of the on-site personnel. Provision of Technical Tasks, and Emergency On-Site Servicing and Technical Assistance.
Estimated value excluding VAT:
Range: between 869 716 and 4 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

III.1.5)Information about security clearance:

III.2)Conditions for participation

III.2.1)Personal situation

III.2.2)Economic and financial ability

III.2.3)Technical and/or professional capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2 and maximum number 6
Objective criteria for choosing the limited number of candidates: Interested suppliers are required to complete the PQQ to provide information that allows the Authority to evaluate the supplier’s capacities and capabilities. The Authority will use the PQQ response to create a shortlist of tenders who meet the terms and conditions of this Contract Notice and the minimum standards quoted in the PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ADATS/418

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

30.5.2014 – 23:55

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information:

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.
https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.
Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk .

GO Reference: GO-2014410-DCB-5596413.
GO Reference: GO-2014410-DCB-5596453 .
Suppliers must log in, go to your Response Manager and add the following Access Code: UN8C7P77UR. Please ensure you follow any instruction provided to you here. The deadline for submitting your response(s) is 30.5.2014, 23:55. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing – support@contracts.mod.uk or call +44 8452707099.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, ISTAR
ADATS Commercial 3, Room C49, Building 85, RAF Henlow
SG166DN Henlow
UNITED KINGDOM

Body responsible for mediation procedures

Ministry of Defence, ISTAR

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, ISTAR

VI.5)Date of dispatch of this notice:10.4.2014