Repair of Jackal and Coyote Differentials

Repair of Jackal and Coyote Differentials

Maintenance and repair services related to specific parts of vehicles.

UK-Telford: maintenance and repair services related to specific parts of vehicles

2012/S 86-141742

Contract notice

Directive 2009/81/EC

Section I: Contracting authority/entity
I.1)Name, addresses and contact point(s)

Defence Support Group, DSG Support Group
Land Supply, Building B15, MOD Donnington
For the attention of: Mr Craig Flynn MCIPS
TF2 8JT Telford
Telephone: +44 1952673769
Fax: +44 1985223302

Internet address(es):

General address of the contracting authority/entity:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Repair of Jackal/Coyote Differentials.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services

NUTS code UKG21
II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
Maintenance and repair services related to specific parts of vehicles. The Authority has a potential requirement for the repair of differentials as fitted to the jackal/coyote family of vehicles, comprising the following articles:
3010-99-749-3785 (6X6 rear differential);
2520-99-215-6400 (6X6 centre differential);
2520-99-275-5074 (4X4 rear differential);
2520-99-934-3475 (4X4/6X6 front differential).
Differentials are to be repaired and subsequently packed and delivered to the Authority rebuilt to A1 standard as per OEM specification with an accompanying certificate of conformance.
Due to the nature of the articles and their classification as being safety critical, the Authority requires that Articles must be repaired using Genuine OEM spare parts. These are presently available from either Gardner Denver T/A Webster Drives, or Supacat Limited. In addition, the nature of these items precludes that any party wishing to repair these articles may be required to be approved by the aforementioned companies prior to being able to conduct any repair activity.
The Authority advises that no drawings are available for issue as part of any resultant Invitation to Tender.
Companies expressing an interest must be capable of static and dynamic testing to establish OEM performance specifications.
The Authority may wish to conduct a pre-qualification exercise to assist in the down selection of prospective tenderers. Only those companies who can demonstrate a sufficient level of competence, experience and resources against the Authority’s pre-qualification criteria will be invited to tender. It should be noted that the AWARD software package may be used as part of the pre-qualification/tender assessment process.
QA Standards or equivalent: the Contractor shall hold and maintain a certification to BS EN ISO 9001:2000/2008, issued by an accredited certification body.
Interested parties should in the first instance, submit an expression of interest, together with their ISO accreditation certificate including scope to the Authority’s nominated representative. In submitting an expression, interested parties must demonstrate they have access to genuine OEM parts from one of the two sources of supply named above. Expressions of interest should not exceed 3 x A4 Size Pages.
Please note that late expressions will not be considered.
The announcement of a possible future requirement is not to be construed as confirmation that a tender/contract will subsequently be issued. The issue of a possible future requirement, or the issue of an invitation to tender, is not to be construed as a commitment by the Authority to place an order as a result of the tendering stage or at a later stage. Any expenditure, work or effort prior to any contract award is accordingly a matter solely for the commercial judgement of the potential supplier.
II.1.6)Common procurement vocabulary (CPV)

II.1.7)Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated annual repair requirement:
3010-99-749-3785 x Qty 4
2520-99-215-6400 x Qty 4
2520-99-275-5074 x Qty 20
2520-99-934-3475 x Qty 20
Estimated value excluding VAT: 970 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation
III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met:
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability
Evidence will need to be provided demonstrating interested parties are able to secure access to genuine OEM Parts for the requirement.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 2
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 5.6.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
6.6.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information:

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and GO Reference: GO-201252-DCB-3896193.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: