Repair of Operational Field Catering Equipment OFCS Oven and Power Supply Units

Repair of Operational Field Catering Equipment OFCS Oven and Power Supply Units

Defence Support Group. The Authority is seeking Expressions of Interest for the Repair Services for Operational Field Catering Equipment Ovens and Power Supply Units to include Power Supply Units (6120 99 316 0314) and Ovens (7310 99 503 8900).

United Kingdom-Telford: Repair and maintenance services of catering equipment

2013/S 155-270864

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Defence Support Group (DSG), DSG Support Group
Land Supply Business Unit, LSBU7, Bldg B15, MOD Donnington
For the attention of: Miss Nikki Pratt
TF2 8JT Telford
UNITED KINGDOM
Telephone: +44 1952673884
E-mail: nicola.pratt@dsg.mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Repair of Operational Field Catering Equipment OFCS Oven and Power Supply Units.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKG21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services of catering equipment. The Authority is seeking Expressions of Interest for the Repair Services for Operational Field Catering Equipment Ovens and Power Supply Units to include Power Supply Units (6120 99 316 0314) and Ovens (7310 99 503 8900). The equipment is considered operational critical to overseas operations.
The successful Contractor will be required to Overhaul/Repair Articles as per OEM Specification and supply a Certificate of Conformity.
Any potential provider wishing to undertake the work shall be held responsible for the procurement of all associated parts required to support any repair activity.
Interested parties should submit their Expression of Interest to include evidence of current ISO accreditation including the scope of requirement to:
Miss Nikki Pratt, Procurement Manager, DSG Land Supply, Bldg B15, MOD Donnington, Telford, Shropshire, TF2 8JT
Please note that the Authority reserves the right to exclude any potential provider(s) whose ISO accreditation does not cover the scope of the Authorities requirement.
Expressions of Interest should not exceed 2 A4 pages.
Please note that late expressions will not be considered, nor will expressions where no ISO Certificate with appropriate scope is provided.
The Authority reserves the right to conduct a Pre Qualification Questionnaire (PQQ) should one be deemed necessary.
II.1.6)Common procurement vocabulary (CPV)

50883000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Esimtated Quantities will be provided to Potential Providers selected to Tender for this requirement.
Estimated value excluding VAT:
Range: between 113 057 and 347 868 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

If it is deemed that the Potential Bidder does not meet the required standards in respect of economic and financial standing, then the Authority reserves the right to request that Potential Bidders(s) provide either a parent company or bankers guarantee during the procurement process.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments under any subsequent Contract will be made upon completion of individual repair tasks to the satisfaction of the Authority. It is the intention to implement P2P (Purchase to Payment) against any subsequent Contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of ecenomic operators submit a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into any Contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: If deemed necessary, a Security Aspects Letter shall be issued as required during the procurement process.
It should also be noted that the Contractor shall be required to manage Authority Equipment and create and maintain Public Stores Accounts (PSA) in accordance with latest MOD Standards.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

LSBU7/0143
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.10.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-201388-DCB-5021933.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Defence Support Group (DSG), DSG Support Group
Land Supply Business Unit, LSBU7, Bldg B15, MOD Donnington
TF2 8JT Telford
UNITED KINGDOM
E-mail: nicola.pratt@dsg.mod.uk
Telephone: +44 1952673884

Body responsible for mediation procedures

Defence Support Group (DSG), DSG Support Group
Land Supply Business Unit, LSBU, Bldg B15, MOD Donnington
TF2 8JT Telford
UNITED KINGDOM
E-mail: nicola.pratt@dsg.mod.uk
Telephone: +44 1952673884

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Defence Support Group (DSG), DSG Support Group
Land Supply Business Unit, LSBU, Bldg B15, MOD Donnington
TF2 8JT Telford
UNITED KINGDOM
E-mail: nicola.pratt@dsg.mod.uk
Telephone: +44 1952673884

VI.5)Date of dispatch of this notice:

8.8.2013