Repair of Ships Defence Equipment and Support

Repair of Ships Defence Equipment and Support

Reliability Centred Maintenance Technical Support. UK-Bristol: repair and maintenance services of ships

2012/S 78-128624

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ships Support (Alliance), DE&S
DES Ships Comrcl-SSA-4b, #3229 Birch 2b, MOD Abbey Wood
Contact point(s): Ann Brown, DES Ships Comrcl-SSA-4b
BS34 8JH Bristol
Telephone: +44 1179132803

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Reliability Centred Maintenance Technical Support.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
NUTS code UKK1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 9 700 000 GBP

II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services of ships. RCM Technical Support.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Authority has an ongoing requirement to conduct Reliability Centred Maintenance (RCM) in support of the Unit Maintenance Management System (UMMS) to both current and future Royal Navy and Royal Fleet Auxiliary flotilla (and some shore-based establishments). The RCM Team utilises the Aladon RCM II methodology which is described in greater detail in Defence Standard 00-45 (in conjunction with the RCM Technical Instructions). The anticipated nature of the requirement includes, but is not limited to; RCM Studies (Provision of: Facilitators, Technical Analysts & Technical Secretaries), Review and Refresh Existing Maintenance, Compilation of Job Information Cards, Optimised Maintenance, Task / Asset Linking, Identification of NATO Stores Inventory, Conducting RCM Training Courses and supply of Training Materiel. No single supplier will be asked to perform all of the aspects listed; suppliers are requested that, during the selection process, they indicate their preferred field of expertise and will employ the Subject Matter Expert personnel accordingly. It will be necessary to work closely with the Departments’ own RCM Project Staff, Equipment Authorities and Platform Support Organisations.
Additionally there is a requirement for independent Audit of RCM Studies which must remain exclusive to all other activities.
Expression of Interest (EoI) are invited from companies interested in providing this requirement. Companies wishing to express an interest shall provide, Company Name, Company Address, Point of Contact, telephone number, email address to the nominated Commercial Officer no later than the date shown. Email responses would be preferred. Requests to participate must be made by the stated date and time, requests made after this time will not be considered. The Authority is considering holding an Industry Day and interested companies may be invited to attend.
It is planned to let a number of separate enabling arrangements for various aspects of RCM Technical Support, plus a standalone Audit arrangement. The details will be identified in the Pre Qualification Questionnaire identified below.
In order to down select to those companies evidencing the capability to undertake the requirement, a Pre Qualification Questionnaire (PQQ) will be issued on or about 1.6.2012. A copy of the evaluation criteria will be provided with the PQQ. Any candidates that decline to answer any questions, or fail to provide the requested information are likely to be excluded from further assessment.
It is intended that any contacts resulting from this tender will be Purchase 2 Payment (P2P) enabled.
The Authority makes no guarantee that tenders will be issued or that a contract will be awarded. Any expenditure, work or effort undertaken prior to contract award is solely for the commercial judgement of the potential suppliers. The authority will not entertain any claims for costs incurred at any stage of the selection process.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Starting 1.10.2012. Completion 30.9.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

1.6.2012 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and GO Reference: GO-2012417-DCB-3861573.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Ships Support (Alliance), DE&S

Body responsible for mediation procedures

Ships Support (Alliance), DE&S

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Ships Support (Alliance), DE&S

VI.5)Date of dispatch of this notice:17.4.2012