Repair or Removal of Communal Cold Water Storage Tanks

Repair or Removal of Communal Cold Water Storage Tanks

Dartford Borough Council owns and manages approximately 4 200 properties including 14 supported accommodation schemes. Areas managed include communal areas plus approximately 1 300 garages in and around the following geographical areas: Bean, Swanscombe, Dartford.

United Kingdom-Dartford: Water tanks

2013/S 157-274478

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dartford Borough Council
Procurement, Civic Centre, Home Gardens
Contact point(s): Procurement Team
DA1 1DR Dartford
UNITED KINGDOM
Telephone: +44 1322343312
E-mail: procurement@dartford.gov.uk
Fax: +44 1322343958

Internet address(es):

General address of the contracting authority: www.dartford.gov.uk

Further information can be obtained from: Dartford Borough Council
Civic Centre, Home Gardens
Contact point(s): Procurement Team
DA1 1DR Dartford
UNITED KINGDOM
Telephone: +44 1322343312
E-mail: procurement@dartford.gov.uk
Fax: +44 1322343958
Internet address: www.dartford.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: South East Business Portal (SEBP)
Dartford Borough Council, Civic Centre, Home Gardens
DA1 1DR Dartford
UNITED KINGDOM
E-mail: procurement@dartford.gov.uk
Internet address: www.businessportal.southeastiep.gov.uk

Tenders or requests to participate must be sent to: South East Business Portal (SEBP)
Dartford Borough Council, Civic Centre, Home Gardens
DA1 1DR Dartford
UNITED KINGDOM
E-mail: procurement@dartford.gov.uk
Internet address: www.businessportal.southeastiep.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Renewal/Repair or Removal of Communal Cold Water Storage Tanks.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Borough of Dartford.
NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Dartford Borough Council owns and manages approximately 4 200 properties including 14 supported accommodation schemes. Areas managed include communal areas plus approximately 1 300 garages in and around the following geographical areas:
— Bean
— Swanscombe
Dartford
Further approximate information on the property stock profile is advised as follows:
— Pre ‘45 small terrace house x 210
— Pre ‘45 semi-detached house x 366
— Other Pre ’45 house x 396
— ’45-’64 large terrace/semi-detached/ detached house x 770
— ’65-’74 houses x 105
— Post ’74 houses x 96
— Non-traditional houses x 120
— Pre ’45 low rise flats (1-2 storey) x 17
— Post ’45 low rise flats x 991
— Medium rise flats (3-5 storey) x 907
— Bungalows x 236
The Council wishes to award a contract for Cleaning, Repairing, Renewing and Removal of Cold Water Storage Tanks in communal areas. The principal intention of this contract is to appoint a specialist consultant who can manage the process from making the appointments, carrying out the works and updating our asset register once the works are completed. In addition, work in partnership with the Housing Department to provide the relevant information and to directly supervise and monitor any sub-contractors being used.
II.1.6)Common procurement vocabulary (CPV)

44611500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Appoint a specialist consultant who can manage the process from making the appointments, carrying out the works and updating our asset register once the works are completed. In addition, work in partnership with the Housing Department to provide the relevant information and to directly supervise and monitor any sub-contractors being used.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
In addition to the above conditions for participation, there is a
Declaration/Mandatory Exclusions section within the PQQ document available to
all companies who express an interest in this opportunity.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
In addition to the above “economic and financial” conditions, there are
threshold requirements pertaining to “Financial Stability” within the PQQ
document available to all companies who express an interest in this
opportunity.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
There is a threshold requirement pertaining to ‘Technical Ability’ within the PQQ document available to all companies who express an interest in this opportunity.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

DNWA-9AEBFP
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.9.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

11.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.9.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

It is estimated that the value of the contract could be in the region of GBP 300 000 over the whole life of the contract, although Dartford Borough Council gives no guarantee to value or amount of service required.
All expressions of interest must be made via the South East Business Portal – www.businessportal.southeastiep.gov.uk

The opportunity will be found under Opportunities and by selecting Dartford from the drop down Council list.
Suppliers will need to register with the South East Business Portal in order to express an interest. Once the expression of interest is made the supplier will receive two emails; the first will confirm the expression of interest and the second will contain a link to access the pre-qualification questionnaire.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Dartford Borough Council will comply with the requirements of regulations 29A and 32 of the Public Contract Regulations 2006 as amended to include the requirement of the Remedies Directive (2007/66/EC) when notifying economic operators of the procurement outcome.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Office of Government Commerce
1 Horse Guards Parade
SW1A 2HQ London
UNITED KINGDOM
Telephone: +44 8540004999

VI.5)Date of dispatch of this notice:

12.8.2013