Repairs and Maintenance Frameworks 2013

Repairs and Maintenance Frameworks 2013

The City of Edinburgh Council is seeking several suitably qualified and experienced building and specialist trade contractors to undertake repairs and maintenance to Non-Domestic properties within the City.

United Kingdom-Edinburgh: Repair and maintenance services of mechanical building installations

2013/S 137-238377

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Corporate Governance
For the attention of: George McGregor
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1315293771

Internet address(es):

General address of the contracting authority: http://www.edinburgh.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Repairs and Maintenance Frameworks 2013.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: City of Edinburgh Council Boundary.
NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 7 000 000 and 9 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The City of Edinburgh Council is seeking several suitably qualified and experienced building and specialist trade contractors to undertake repairs and maintenance to Non-Domestic properties within the City. Works issued under this contract may be planned, reactive or emergency works.
This contract is open to suppliers/contractors applying for single lots or multiple lots.
The successful contractors must have a customer focussed approach, be able to meet the response times indicated, have the necessary capacity and be appropriately skilled and experienced.
Organisations will be expected to fulfil the following key objectives as a minimum:
— To achieve best value maintenance services throughout the life of the Contract by maximising productivity (including through agreed initiatives) and reducing the overheads and management fees.
— To ensure that the contractor meets the call out standards required (response times).
— To ensure maintenance services are delivered as specified in the contract and within the agreed budgets.
— To ensure management of the contractor’s subcontractors and encourage continuous improvement in the delivery and cost of the service.
— To ensure that all legislation, regulations and standards relating to HSE are adhered to or exceeded by the contractors.
— To undertake planned maintenance in compliance with agreed schedule of frequencies. If required, undertake corrective maintenance where remedial work is required. To undertake reactive maintenance for emergencies and fault rectifications. To ensure that energy efficiency use of plant and services is always evaluated when maintaining plant. Use environmentally friendly sustainable materials wherever possible.
Suppliers/ Contractors will also be expected to have or engage in the following.
— QA system of procedures for handling complaints.
— Process for reporting on progress of work.
— Awareness of appropriate disposal methods for waste materials.
— Affiliation to or accreditation by any governing/regulatory/trade bodies where appropriate.
— Embrace and apply community engagement.
— Work positively in a partnership and collaborative culture.
— Work within the council’s directive on training and regeneration.
— Work and support the Councils Suppliers Development processes.
— Work and support the Councils on its innovations drive.
— Work and support the Councils on its cost reductions programmes.
II.1.6)Common procurement vocabulary (CPV)

50712000, 51120000, 50711000, 51110000, 45260000, 45261300, 44112200, 44112210, 45442100, 45451000, 45262522, 44212310, 44212317

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The City of Edinburgh Council wishes to appoint up to 3 suitably experienced contracting organisations for each lot (please see each lot for fuller details) in support of the in-house teams to undertake repairs and maintenance across the following in house teams.
Edinburgh Building Services (EBS), Corporate Property, Shared Repairs are part of the City of Edinburgh Council’s Services for Communities (SfC) department. The Non-Housing Team within the above services has responsibility for providing repairs and maintenance services and some improvement works for approximately 2 000 non-domestic properties/assets including schools, libraries, care homes, monuments etc. Whilst the EBS Non Housing Team, carries out some of these works with in-house resource they do not have the level of resource or specialist expertise in every trade to undertake 100 % of all works to all properties within the required timescales.
Housing Asset Management (HAM) is part of Housing and Regeneration within the Services for Communities department. The Housing Asset Management section carries out the planned maintenance programmes for City of Edinburgh Council homes
The Housing Team within the above services has responsibility for providing the repairs and maintenance service and some improvement works for approximately 8 000 domestic properties.
The Shared Repairs Service was launched on 2.4.2013 and forms part of the City of Edinburgh Council, Services for Communities.
The Shared Repairs service has the responsibility to provide an emergency repairs service on a 24/7 basis. Through the retention of statutory powers to intervene to carry out emergency repairs where there is a risk to public health or safety, in order to reduce or remove the danger. These emergency works can include but not limited to buildings with mixed tenure of homeowners, private rented properties and Council tenants. All works carried out under this framework will be subject to mini competition The contractor is to attend the site within 4 hours of the Council’s allocating the job.
The contracts will run from approximately 1.2.2014 to 1.2.2016 with the option to extend annually by a maximum of 2 years beyond this period solely at the discretion of the City of Edinburgh council.
The successful contractors will be required to attend and make safe and/or fix on a planned and reactive basis; contractors will be required to be available on a 24/7 basis.
It will also be the intention of the City of Edinburgh Council to run a mini competition between all 3 appointed suppliers for planned works that have a total and inclusive value of over 15 000 GDP or where the requirements are particularly complex. The award of the mini competition will be based on the lowest compliant tender price.
‘The contract will be subject to Key Performance Indicators to measure the performance of the contractor’. A high standard of communication and customer care will be expected and key performance indicators (KPI) will be set as part of the contract. Suppliers will be expected to maintain a high level of compliance to the agreed KPI’s.
Trades people will be required to be fully qualified and hold a relevant certificate of competence for their related trade which will be checked by the relevant City of Edinburgh Council staff before work commences on site.
The works are to the City of Edinburgh Council property list which has a wide spectrum of commercial and non commercial properties which includes, but is not limited to, domestic properties, schools, offices, commercial buildings, libraries, care homes, offices, etc.
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated or where no work is instructed.
All works will be required to be to the minimum standard as set out in the Conformity of Europe (CE) standards or British standard whichever is the higher.
Estimated value excluding VAT:
Range: between 7 000 000 and 9 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 3.2.2014. Completion 3.2.2018

Information about lots

Lot No: 01 Lot title: CT9550 Repairs and Maintenance for Mechanical and Electrical.

1)Short description

The City of Edinburgh Council wishes to appoint up to 3 suitably experienced contracting organisations in support of the in-house team to undertake mechanical and electrical engineering installation, maintenance and repair works to properties/assets within the City of Edinburgh Council’s remit under a Framework arrangement. The City of Edinburgh Council also reserves the right to use these contracts if required in all other relevant areas of the council’s business.
2)Common procurement vocabulary (CPV)

50710000, 50712000, 51100000, 50711000

3)Quantity or scope

Electrical Scope – Generally the work will consist of electrical installation and maintenance, repair and replacement of electrical equipment, data cabling, Electrical Rewiring, Cable replacement, Electrical upgrades, Automatic fire detection systems, warden call system, standby generators, intruder alarms, lightning conductors, communal TV systems etc. and all associated works.
Mechanical Scope – Generally the work will consist of installation and maintenance, repair and replacement of commercial and domestic heating systems, gas appliances; control switching, ventilation (including commercial kitchen canopy ventilation) and air conditioning, refrigeration and dehumidification equipment, automatic opening vents, dry riser, dust extraction, control switching etc and all associated works.
Estimated value excluding VAT:
Range: between 1 200 000 and 1 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 02 Lot title: CT9560 Repairs and Maintenance for General Building works.

1)Short description

The City of Edinburgh Council wishes to appoint up to 3 suitably experienced contracting organisations in support of the in-house team to undertake general building works, installation, maintenance and repair works to properties/assets within the City of Edinburgh Council’s remit under a Framework arrangement. The City of Edinburgh Council also reserves the right to use these contracts if required in all other relevant areas of the council’s business. The majority of works will be in a non-domestic environment.
2)Common procurement vocabulary (CPV)

50700000, 45212000, 92522000, 92520000, 44112500

3)Quantity or scope

General Building Scope – Generally the work will consist of masonry repairs, stone installation and repairs, ground drainage installation, concrete works, site clearance works, minor demolition, plastering, tiling, brickwork, shuttering and ramps etc and all associated works
Roofing Scope – Generally the work will consist of repairs and replacement to roofs, flashings and guttering, gutter cleaning, minor builder and joiner repairs, treatment works and down pipe repairs and all associated works.
Preservation Works Scope – Generally the work will consist of carrying out surveys and estimates, strip outs, treatment works, reinstatement works, certification and make good ready for decoration and all associated works.
Estimated value excluding VAT:
Range: between 2 500 000 and 3 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 03 Lot title: CT9570 Repairs and Maintence for Minor Works, (painting, flooring, Blinds, Furnishing).

1)Short description

The City of Edinburgh Council wishes to appoint up to 3 suitably experienced contracting organisations in support of the in-house team to undertake Minor works including Painting and Decorations, Flooring and Furnishing, installation, maintenance and repair works to properties/assets within the City of Edinburgh Council’s remit under a Framework arrangement. The City of Edinburgh Council also reserves the right to use these contracts if required in all other relevant areas of the council’s business.
2)Common procurement vocabulary (CPV)

45440000, 45442100, 45442120, 45442180, 45261200, 45432113, 45432114, 44112210, 39000000, 39143110, 39200000, 39515000, 39515410, 39515420, 39515440, 39522130, 45421143, 45421145, 44115700

3)Quantity or scope

Painting and Decorating Scope – Generally the work will consist of internal and external decoration, removal of graffiti, sign writing, Ames taping, plaster repairs and specialist line marking and all associated works.
Flooring Scope – Generally the work will consist of installation of repair and replacement of flooring and floor coverings and all associated works.
Blinds, Upholstery and Furnishing Scope – Generally the work will consist of the repairs and replacement of Blinds, upholstery and furnishings
Estimated value excluding VAT:
Range: between 1 200 000 and 1 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 04 Lot title: CT9580 Repairs and Maintenance for Plumbing Drainage and Jetting.

1)Short description

The City of Edinburgh Council wishes to appoint up to 3 suitably experienced contracting organisations in support of the in-house team to undertake Plumbing, Drainage and Jetting maintenance and repair works to properties/assets within the City of Edinburgh Council’s remit under a Framework arrangement. The City of Edinburgh Council also reserves the right to use these contracts if required in all other relevant areas of the council’s business.
2)Common procurement vocabulary (CPV)

45330000, 45332200, 45261320, 45232453

3)Quantity or scope

Plumbing Scope – Generally the work will consist of internal plumbing installation, maintenance and repairs, thermostatic valves, specialist plumbing work, Lead Pipe replacements, Chlorination certification and water management measures and all associated works.
Drainage and Jetting Scope – Generally the work will consist of clearing external drains, CCTV surveys, jetting servicing and all associated works.
Estimated value excluding VAT:
Range: between 3 400 000 and 4 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 05 Lot title: CT9590 Repairs and Maintenance and supply of Access Equipment Scaffolding Steeplejack.

1)Short description

The City of Edinburgh Council wishes to appoint up to 3 suitably experienced contracting organisations in support of the in-house team to undertake Access Equipment installation, maintenance and repair works to properties/assets within the City of Edinburgh Council’s remit under a Framework arrangement. The City of Edinburgh Council also reserves the right to use these contracts if required in all other relevant areas of the council’s business.
2)Common procurement vocabulary (CPV)

44212310, 44212315, 45262100, 45262110, 45262120

3)Quantity or scope

Scaffolding Scope – Generally the work will consist of the design, certification, supply and installation of scaffolding and all associated works for public protection.
Steeplejack Scope – Generally the work will consist of camera surveys, emergency roof and stonework repairs, general restoration works, window cleaning, cradles, platforms and hoists.
Estimated value excluding VAT:
Range: between 800 000 and 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 06 Lot title: CT9600 Repairs and Maintenance for Blacksmiths and Steel Fabrications.

1)Short description

The City of Edinburgh Council wishes to appoint 1 suitably experienced contracting organisation in support of the in-house team to undertake Blacksmith and Fabrication supplies, maintenance and repair works to properties/assets within the City of Edinburgh Council’s remit under a Framework arrangement. The City of Edinburgh Council also reserves the right to use these Frameworks if required in all other relevant areas of the council’s business.
2)Common procurement vocabulary (CPV)

43840000, 45255400, 45262420, 45223210, 45262400

3)Quantity or scope

Blacksmiths and Steel Fabrication Scope – Generally the work will consist of general blacksmiths works, fencing, roller shutters, protective barriers and handrails, metal window repairs and floor mounted door springs and all associated works.
Estimated value excluding VAT:
Range: between 650 000 and 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 07 Lot title: CT9610 Repairs and Maintenance for Joinery Glazing and Locksmiths.

1)Short description

The City of Edinburgh Council wishes to appoint 1 suitably experienced contracting organisation in support of the in-house team to undertake Joinery Glazing and Locksmiths installation, maintenance and repair works to properties/assets within the City of Edinburgh Council’s remit under a Framework arrangement. The City of Edinburgh Council also reserves the right to use these Frameworks if required in all other relevant areas of the council’s business.
2)Common procurement vocabulary (CPV)

45420000, 45421000, 45421150, 44220000, 45421140, 45440000, 45441000, 98395000

3)Quantity or scope

Joinery, Glazing and Locksmith Scope – Generally the work will consist of maintenance and installation, cabinet making, timber flooring, wall claddings, window replacements, double glazing units, including the manufacture of windows and curtain walling systems, suspended ceilings and toilet cubicles, maintenance and repair of internal and external locks, including suited systems and all associated works.
Estimated value excluding VAT:
Range: between 2 400 000 and 2 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 08 Lot title: CT9620 Repairs and Maintenance for Groundworks.

1)Short description

The City of Edinburgh Council wishes to appoint 1 suitably experienced contracting organisation in support of the in-house team to undertake ground works repairs to properties/assets within the City of Edinburgh Council’s remit under a Framework arrangement. The City of Edinburgh Council also reserves the right to use these contracts if required in all other relevant areas of the council’s business.
2)Common procurement vocabulary (CPV)

45233300, 45233000, 45233100

3)Quantity or scope

Ground works Scope – Generally the work will consist of asphalt and macadam paving, concrete slabs, ground maintenance, soft landscaping, fencing, underground drainage and kerbing works and all associated works.
The successful contractor will be required to respond to emergency situations within 2 hours of the initial call-out and be available on a 24/7 basis.
Estimated value excluding VAT:
Range: between 600 000 and 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 09 Lot title: CT9630 Repairs and Maintenance for Cleaning and Windows Cleaning.

1)Short description

The City of Edinburgh Council wishes to appoint up to 3 suitably experienced contracting organisations in support of the in-house team to undertake Non-domestic Cleaning, maintenance and repair works to properties/assets within the City of Edinburgh Council’s remit under a Framework arrangement. The City of Edinburgh Council also reserves the right to use these contracts if required in all other relevant areas of the council’s business.
2)Common procurement vocabulary (CPV)

45452000, 90640000, 42924740, 90910000, 90911000, 90911100, 90911200, 90911300, 90919000, 90919200, 90919300

3)Quantity or scope

Cleaning Scope – Generally the work will consist of window cleaning, builders cleans after projects, site clearance, post emergency cleaning and gutter cleaning, Fumigation of flies or flees, Deep cleaning which includes bodily fluids, animals and excrement, Disinfection of all affected areas, Needlesweep of all areas including attic and the garden, Pigeon cleaning and installing netting, Trapping of vermin, Sewage clean up, Removal of contaminated waste for example furniture, flooring etc, Removal of fire and flood damaged materials.
Estimated value excluding VAT:
Range: between 400 000 and 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: CT9640 Temporary Heaters Deliveries, uplifting, the Repairs and Maintenance.

1)Short description

The City of Edinburgh Council wishes to appoint up to 1 suitably experienced contracting organisations in support of the in-house team to undertake Delivering Maintaining, Servicing and Repairs to Temporary Heaters, to properties/assets within the City of Edinburgh Council’s remit under a Framework arrangement. The City of Edinburgh Council also reserves the right to use these contracts if required in all other relevant areas of the council’s business.
2)Common procurement vocabulary (CPV)

39721411

3)Quantity or scope

Temporary Heating Scope – Generally the work will consist of the storage of circa 200 temporary gas heaters and guards, servicing the heaters, supply of bottled gas and delivery and pick up when required.
Estimated value excluding VAT:
Range: between 400 000 and 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Terms of Finance and Payment will be included in the Invitation to Tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contractors will be appointed to the relevant lots on the basis of the Most Economically Advantageous Tender in terms of Quality/Cost details of which will be made available in the tender documentation. The award will be in accordance with the terms and conditions set out in the ITT documents for this Framework.
Each individual lot will have the award criteria and method for individual work instructions set out in the ITT documents for this Framework.
Suppliers/ Contractors can apply for single lots or multiple lots or all lots. Each lot will be accessed on the criteria set out in the ITT documents.
The City of Edinburgh Council reseves the right to award these contracts in single lots or in multible lots.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
As per tender documents
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Full requirements are included in the Pre-Qualification Quuestionnaire which is available for download.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(4) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided
(5) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(6) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(7) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
As per tender documents
Minimum level(s) of standards possibly required:
All trades people must be qualified to the relevant British or EU (CE) Standard. All contractors/suppliers must supply Certification of Conformity that any repair or service is carried out to the relevant British or EU standard when required by law or the City of Edinburgh Council.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6
Objective criteria for choosing the limited number of candidates: Capacity, Technical Expertise, Previous Experience, Financial Standing, Health and Safety, Environmental, Sustainability, Community Benefits, Business Continuity.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

GM
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.9.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Prospective organisations able to demonstrate relevant experience and proven ability should register their interest at: www.edin-tend.co.uk where they may download and complete the Pre-Qualification Questionnaire by 12:00 on Monday the 12.8.2013. The short-listed applicants invited to tender for this contract will be selected on the basis of a questionnaire issued to all applicants responding to this notice. The subsequent process shall seek to select the organisations offering the best value by balancing the bidder’s proposals with the submitted financial arrangements. Subject to the contracting authority’s obligations under law the contracting authority undertakes to use its best endeavours to hold confidential any information provided by the applicants during this selection process. If the applicant considers that any of the information submitted is sensitive and should not be disclosed to third parties then this should be stated in writing at the time of submission. In the event that a formal request is received for disclosure of information during or after the selection process and the information sought has been identified by the applicant as sensitive, then the contracting authority will consider its obligations under law and consult with the applicant before responding to such a request.

(SC Ref:270086)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will issue to all tenderers by electronic means a formal Award Decision Notification. The notification will give reasons for the award decision and the earliest date that the contract will be concluded, which date shall be not less than ten days from the date of issue of the notification. If proceedings are served on the Contracting Authority in relation to a contract that has not been entered into, the procurement process will be automatically suspended. The Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties to take action in the Sheriff Court or Court of Session. Any proceedings brought under the Regulations (other than proceedings seeking an ineffectiveness order) must be brought within 30 days of the date on which the unsuccessful tenderer knew, or ought to have known, of the alleged infringement of the public procurement rules. Any proceedings seeking an ineffectiveness order must be brought within 30 days of the relevant date under Regulation 47(9).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.7.2013