Repairs and Maintenance Works Contract East Sussex

Repairs and Maintenance Works Contract

Eastbourne Homes Limited wish to appoint an experienced and qualified contractor to deliver a responsive repair and void refurbishment works contract.

United Kingdom-Eastbourne: Repair and maintenance services

2015/S 118-212676

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Eastbourne Homes Limited
Grove Road
Contact point(s): Property Services Team
BN21 4TW Eastbourne
UNITED KINGDOM
Telephone: +44 1323436436
E-mail: procurement@effefftee.co.uk

Internet address(es):

General address of the contracting authority: www.effefftee.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA12961

Electronic access to information: www.mytenders.org

Electronic submission of tenders and requests to participate: www.mytenders.org

Further information can be obtained from: Faithorn Farrell Timms LLP
Central Court, Knoll Rise
BR6 0JA Orpington
UNITED KINGDOM
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
Internet address: www.effefftee.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Faithorn Farrell Timms LLP
Central Court, Knoll Rise
BR6 0JA Orpington
UNITED KINGDOM
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
Internet address: www.effefftee.co.uk

Tenders or requests to participate must be sent to: Faithorn Farrell Timms LLP
Central Court, Knoll Rise
BR6 0JA Orpington
UNITED KINGDOM
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
Internet address: www.effefftee.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Repairs and Maintenance Works Contract for Eastbourne Homes Limited.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
Main site or location of works, place of delivery or of performance: South East England.

NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Eastbourne Homes Limited (EHL) wish to appoint an experienced and qualified contractor to deliver a responsive repair and void refurbishment works contract. The contract will not include any gas repairs as these are subject to a separate contract. EHL provides a range of housing and support services in the district of Eastbourne in East Sussex. Applicants are advised that the works will comprise a single contract and the successful Applicant will therefore be awarded all works as a single contract.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=156242

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

50000000, 45453100, 45300000, 45400000, 45450000, 45453000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The works will comprise providing responsive repairs and void refurbishment works to approximately 4 260 properties in the East Sussex area. The annual estimated value of works is 3 460 000 GBP.
Estimated value excluding VAT: 3 460 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: It is currently envisaged that, subject to detailed annual reviews by EHL covering performance, quality of service and delivery of the works and services, the contract will run for a period of 5 years. EHL reserves the right to extend the original term for a further 5 years on an annually renewable basis or as a single 5 year extension, subject to detailed annual reviews by EHL based on performance, quality and delivery of the works and services.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 5

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2026

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery payment.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see tender documentation for further information.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see tender documentation for further information.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see tender documentation for all relevant conditions.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see tender documentation for all relevant conditions.
Minimum level(s) of standards possibly required: Please see tender documentation for all minimum standards.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see tender documentation for all relevant conditions.
Minimum level(s) of standards possibly required:
Please see tender documentation for all minimum standards.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

22.7.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

Please note that the client reserves the right to cancel this procurement process at any time and may decide not to award the contract, or parts of the contract, upon completion of this procurement process.
(MT Ref: 156242).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority shall comply with the requirements of the Public Contracts Regulations 2015 (which incorporates Directive 2014/24/EU into English Law) when notifying economic operators of the outcome of this procurement.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

18.6.2015