Repairs and Maintenance Tender Liverpool

Lot 1 — Repairs, voids, gas servicing, gas breakdowns, electrical servicing, electrical repairs, damp proof course, structural work, minor adaptations, estate management, tree surgery and major adaptations.

United Kingdom-Liverpool: Repair and maintenance services

2014/S 202-357647

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Liverpool Mutual Homes
Procurement, LMH @ The Observatory
For the attention of: Mr Michael Bootman
L1 6RA Liverpool
UNITED KINGDOM
E-mail: tenders@liverpoolmh.co.uk

Further information can be obtained from: LMH via The Chest www.thechest.nwce.gov.uk
Any further information relating to this PQQ must be obtained via The Chest www.thechest.nwce.gov.uk
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: LMH via The Chest www.thechest.nwce.gov.uk
Specification and Additional Documents must be obtained from The Chest www.thechest.nwce.gov.uk
UNITED KINGDOM

Tenders or requests to participate must be sent to: LMH via The Chest www.thechest.nwce.gov.uk
Requests to participate in this exercise must go via The Chest
UNITED KINGDOM

I.2)Type of the contracting authority

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Repairs, maintenance and investment framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Merseyside and surrounding area.

NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 200 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The scope of works relating to this frameworks agreement will be for the following:
Lot 1 — Repairs, voids, gas servicing, gas breakdowns, electrical servicing, electrical repairs, damp proof course, structural work, minor adaptations, estate management, tree surgery and major adaptations.
Lot 2 — maintaining our homes investing in external environmental improvements to both flats and houses, backlog kitchen and bathrooms, structural wrap works and communal sheltered refurbishments.
Lot 3 — To complete Legionella Risk Assessments, written Management Schemes and monitoring procedures.
Lot 4 — procure a comprehensive 24 hr 365 day service and commercial gas repair agreement for properties.

II.1.6)Common procurement vocabulary (CPV)

50000000, 45000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 — is the undertaking of various; planned, cyclical, improvement, reactive repairs, estate management etc. works to social housing individual dwelling schemes and other related assets managed by Liverpool Mutual Homes (LMH) with the option to include possible work for other contracting authorities.
The scope of works relating to this frameworks agreement will be for the following: Repairs, voids, gas servicing, gas breakdowns, electrical servicing, electrical repairs, damp proof course, structural work, minor adaptations, estate management, tree surgery and major adaptations.
Lot 2 — Liverpool Mutual Homes investment will focus on maintaining our homes investing in external environmental improvements to both flats and houses, backlog kitchen and bathrooms, structural wrap works and communal sheltered refurbishments.
This will involve kitchen, bathrooms, structural, sheltered and maisonette refurbishments This will involve external environmental improvements to blocks of flats and general needs housing estates etc.
It is the intension that one service provider will be appointed to this framework lot.
IT Software/System Integration and full interfacing including CRM, Asset Management Systems, real-time working, data collection and reporting must be undertaken by the service provider.
Lot 3 — To complete Legionella Risk Assessments, written Management Schemes and monitoring procedures.
Services shall be provided in accordance with the minimum standards defined in ACOP L8 The Control of Legionella Bacteria in Water Systems [L8], together with the enhanced standards as defined in this document.
The work will involve:
Initial assessments undertaken
Monitoring and control procedures
Water sampling
Reporting requirements
Lot 4 — LHM have a number of commercial properties which are heated and have hot water heated by gas, and are seeking to procure a comprehensive 24 hr 365 day service and repair agreement for these properties. We have currently have fourteen sheltered housing schemes, one office building and 3 direct access hostels which require maintenance and service cover.
All properties have modern condensing boilers none older than 6 years old. Some linked indirect calorifiers, others with separate water heating appliances. The SLA will include parts and labour for repairs and an annual service visit for the heating and hot water appliances and controls, along with parts and labour cover on the system pipework, radiators and controls, strength test on the gas pipeline with Land lord Gas safety reports being issues within twelve months of the previous service in line with the Gas Safety and installation and Use Regulations 1998.
Estimated value excluding VAT: 20 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Repairs, voids, gas servicing, gas breakdowns, electrical servicing, electrical repairs, damp proof course, structural work, minor adaptations, estate management, tree surgery, major adaptations

1)Short description

A full comprehensive service that incorporates the above.

2)Common procurement vocabulary (CPV)

50000000, 45000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Planned investment works

1)Short description

This will involve kitchen, bathrooms, structural, sheltered and maisonette refurbishments This will involve external environmental improvements to blocks of flats and general needs housing estates etc.

2)Common procurement vocabulary (CPV)

50000000, 45000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3Lot title: Legionella

1)Short description

Legionella service.

2)Common procurement vocabulary (CPV)

50000000, 45000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4Lot title: Commercial gas

1)Short description

Commercial gas service.

2)Common procurement vocabulary (CPV)

50000000, 45000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Candidates will be invited to Tender based on their PQQ responses.
Selection Criteria is based on candidates responses to the following sections:
— professional standing
— conflict of interest
— financial/insurance information
— health and safety
— equality and diversity
— technical information
— environmental information
—quality and data information.
— declaration
Selection criteria is based on scored evaluation of tenderers responses toTechnical and ICT questions.
Tenderers that do not meet the following financial requirements will be excluded from the tendering process:
Annual Turnover of at least 25 000 000 GBP
Public Liability Insurance of at least 10 000 000 GBP
Employer’s Liability Insurance of at least 5 000 000 GBP
Contractor All Insurance 5 000 000 GBP
Product Liability Insurance 5 000 000 GBP
Tenderers that do not meet Contract Regulation 23(1) must provide an explanation as to what action was taken and how it does not affect their organisations business will be excluded from the tendering process.
Tenderers that do not complete and a return a professional standing certificate in relation to Contract Regulation 23(4) will be excluded from the tendering process.
Mandatory sections must be completed, as per below:
— Conflict of interest
— Health and safety
— Equality and diversity
— Technical information
— Environmental information
— ICT
— Quality and data information
— Declaration.

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Evaluation of Technical and ICT Questions.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9PUK-MVLXGR

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

17.11.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

As per PQQ.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.10.2014