Replacement Boiler and Radiator Programme Taunton Deane

Replacement Boiler and Radiator Programme Taunton Deane

Replacement Boiler and Radiator Programme to Council Owned Domestic Properties for Taunton Deane Borough Council.

United Kingdom-Portishead: Boiler installations

2013/S 232-401956

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Taunton Deane Borough Council
Southwest One Strategic Procurement Service, PO Box 37, Valley Road
For the attention of: Tanya Evans
BS20 8QJ Portishead
Telephone: +44 1275816778

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Replacement Boiler and Radiator Programme to Council Owned Domestic Properties for Taunton Deane Borough Council.
II.1.2)Type of contract and location of works, place of delivery or of performance

Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: In the Taunton Deane Borough Council area in council owned domestic properties.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The scope of the contract will cover the replacement of Boilers and radiators in domestic properties owned by the Customer. It will focus primarily on the delivery of the required.
Quantities are expected to be in the region of 550 installations per year for four year contract period with 1 year option.
Work will be carried out in occupied and vacant properties.
The Contractor must be able to undertake all elements of the installation work including electrical and gas connections.
Tenderers will be asked to submit proposals for cost reductions and savings during the contact period, together with innovative proposals for incentivising performance.
The Form of contract will be JCT intermediate 2011 with Contractors Design.
The rates will be tendered on the basis of Supply and fix per property type together with a schedule of rates for Extra Over additional elements of work.
Tenderers should note that under a procurement agreement held by Taunton Deane Borough Council with Advantage South West, key components must be purchased direct from Contractors nominated by ASW at prices already agreed. Details of this agreement will be made available in the ITT document.
Further detailed information on the location of properties and the refurbishment program will be contained in the ITT Document which will be provided to shortlisted tenderers with in the ITT documents.
Please note that in the event of re-structuring with in local government that this procurement will pass to successor authorities.
The Contract is expected to be for 4 years from 07/04/13 to 06/04/17 with an option to extend for a further One year depending on the performance of the Contractor and on the timescales for the implementation of any strategies developed for the future delivery of the services.
The approx value for the life of the contract is GBP 6,000,000.
II.1.6)Common procurement vocabulary (CPV)

42160000, 44620000, 44621000, 44621200, 44621220, 45331110, 44621100, 44621110, 44621112

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

See section II.1.5) above.
II.2.2)Information about options
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be in GBP.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Economic Operators expressing an interest in this contract will be required to complete a Pre-Qualification Questionnaire (PQQ) which the
Contracting Authority will use to evaluate their economic and financial standing, technical capacity and ability.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

30.12.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Suppliers/Contractors wishing to express an interest in this tender opportunity and obtain documentation, should go to and enter the following reference number in the search criteria ‘contains:’box: SWCE-9DTJKH, then click on the tender opportunity title, and select ‘Login and Register Interest’ and enter their username and password.

It is free to register on the system and there are no subscription charges or additonal costs for using the system.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This Contracting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to Tenderers. That notification will provide full information on the award decision. The standstill period, which will be a minimum of 10 calendar days, provides time for unsuccessful Tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.11.2013