Replacement of Annunciator TV Head End System

Replacement of Annunciator TV Head End System

The project comprises of the Replacement of the Annunciator TV Head End System which involves the supply and installation of a new DVB-T broadcast system to connect onto the existing Parliamentary distribution infrastructures.

United Kingdom-London: Transmission apparatus for radiotelephony, radiotelegraphy, radio broadcasting and television

2013/S 163-284278

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Corporate Officer of the House of Lords and Corporate Officer of the House of Commons
14 Tothill Street
Contact point(s): https://in-tendhost.co.uk/parliamentuk/aspx/Home
For the attention of: Business Support Team
SW1H 9NB London
UNITED KINGDOM
Telephone: +44 2072191600
E-mail: csd@parliament.uk
Fax: +44 2072191600

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Address of the buyer profile: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Parliament UK
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

LSC2139-Replacement of Annunciator TV Head End System.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The project comprises of the Replacement of the Annunciator TV Head End System which involves the supply and installation of a new DVB-T broadcast system to connect onto the existing Parliamentary distribution infrastructures.
The new system shall improve the selection of services including chamber and committee room feeds, regional news channels, subtitles and EPG. The system shall provide a distinct improvement in the Annunciator performance with high quality of service and good value for money. The requirement for the division bells to be mixed with every channel means that the conventional head end technology is not sufficient; however successful trials have identified a suitable concept design.
Requirements for a contractor, acting as Systems Integrator, to undertake the full replacement of the Annunciator Head End TV System:
Experienced in integrating, supplying and installing of multiplexing hardware, SDI decoder/encoder hardware, Logo and Sound Insertion hardware, EPG aggregation/regeneration hardware, subtitle distribution/time re-stamping equipment, and MHEG/Red button delivery equipment.
Experienced in distributing Satellite and Freeview off-air channels, private SDI TV and information feeds, and IP channel feeds to co-axial, fibre and IP networks on multiple sites.
Experience; capability and capacity to provide a 24/7 off-site support service.
The minimum requirements of the new DVB-T head-end are:
a.Insertion and mixing of both division bell sound and logos to indicate divisions onto every channel.
b.Compact size, due to space availability in the equipment room which is at a premium, due to being close to the HoC Chamber. There is a requirement to locate the equipment in the existing location, where the Operations and Maintenance staff are based, and all the co-axial and fibre connections are terminated.
c.Re-distribution using existing co-axial, fibre and IP networks of satellite, Freeview and internal chamber and committee room feeds and internal business/security information.
d.Pass-through of subtitles (where supplied) to be displayed on the TVs;
e.Aggregation of off-air and private EPG information;
f.Provision of existing teletext (or equivalent) from Hansard;
g.Provision of red button services in conjunction with above division bell overlay;
h.Future-proofing with HD/MPEG-4 capability, redundancy and expansion capability;
i.Easy to change and configure the channels that are broadcast over the system, from site.
II.1.6)Common procurement vocabulary (CPV)

32200000, 32210000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 500 000 and 700 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants are required to complete a pre-qualification questionnaire. This may be obtained from the following website http://in-tendhost.co.uk/parliamentuk/ as described at III.2.3 and must be completed and returned by the deadline given at IV.3.4 below. The pre-qualification questionnaire shall include, but not be limited to, the matters detailed under clauses III.2.2 and III.2.3 below.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As stated in the documentation. Economic and financial capacity – means of proof required. As stated in the documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Pre-Qualification Questionnaire will be accessible at the following website http://in-tendhost.co.uk/parliamentuk. To be able to access these documents you will need to select the above quoted tender in the „current tenders” list, click on the „view tender details” and express interest by clicking on the button provided. Afterwards, you will need to register your company details, thereafter you will be issued with a username and password. If you have already registered with In-Tend previously, please follow the link shown, this will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and have forgotten your username and password, please click on the forgotten password link on the In-Tend homepage. Please keep this username and password secure, and do not pass it to any third parties. If you are experiencing problems, then please contact the In-Tend helpdesk via email: support@in-tend.com or call +44 8442728810 for further assistance. Please ensure that you allow yourself plenty of time when responding to this invitation to tender prior to the closing date as in in IV.3.4. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application like WinZip or WinRar.

Minimum level(s) of standards possibly required:
As stated in the PQQ.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. The criteria specified in the tender documents

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

LSC2139
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.9.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contract will be considered as a contract made in accordance with the law of England and Wales and subject to the jurisdiction of the courts of England and Wales. The House of Lords and the House of Commons are Public Authorities within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act. The Employer does not bind himself to accept the lowest, or any, tender submitted. Short-listed tenderers will be subject to further evaluation which may include tender presentation.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Corporate Officer of the House of Lords and Corporate Officer of the House of Commons
14 Tothill Street
SW1H 9NB London
UNITED KINGDOM
E-mail: csd@parliament.uk
Telephone: +44 2072191600

Body responsible for mediation procedures

Corporate Officer of the House of Lords and Corporate Officer of the House of Commons
14 Tothill Street
SW1H 9NB London
UNITED KINGDOM
E-mail: csd@parliament.uk
Telephone: +44 2072191600

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.8.2013