Replacement of CHP Units Under An Energy Supply Contract

Replacement of CHP Units Under An Energy Supply Contract

Belfast City Council invites applications from suitably qualified, competent and experienced contractors who wish to be included on a select list for the replacement of CHP units at various Council Properties.

United Kingdom-Belfast: Installation services of generators

2015/S 149-275658

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Belfast City Council
Adelaide Exchange, 24-26 Adelaide Street
Contact point(s): Project Management Unit
BT2 8GD Belfast

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

PQQ for replacement of CHP Units at various Council properties under an energy supply contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Belfast.

NUTS code UKN01

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 3 750 000 GBP

II.1.5)Short description of the contract or purchase(s)

Belfast City Council (‘the Council’) invites applications from suitably qualified, competent and experienced contractors who wish to be included on a select list for the replacement of CHP units at various Council Properties.
The Services to be provided under this design, build, finance, operate and maintain agreement are as follows:
— To design, supply, install, test and commission the CHP plant and equipment and associated items to enable successful operation and maintenance,
— To create a design report detailing the suitability of the CHP plant, equipment and associated items proposed for installation. The design report shall cover structure, noise, ventilation (combustion and cooling), flues, fuel supply, communication services, controls, fire safety and operation. The design report must be approved by the Client prior to construction installation commencing,

— To remove and dispose of existing CHP plant, equipment and associated items that are not used for the CHP Plant Scheme. Recovery of worth of removed CHP to be recovered through 1st year charges,

— To install the CHP plant, equipment and associated items,
— To install energy metering (thermal, electrical, gas) to CHP plant and record and report to client on an agreed upon basis,
— To test and commission the CHP plant, equipment and associated items,
— To maintain the connection to the Client to the CHP Plant Scheme and be responsible for the provision of heat and electricity from the CHP plant to the points of connection,
— To operate and maintain the CHP plant, equipment and associated items in accordance with the Service Level Agreement at Schedule 1,
— To purchase consumables, other than natural gas required for the plant and equipment and associated items and to purchase other utilities required for the provision of the Services,
— To consume natural gas provided by Belfast City Council in each facility,
— To operate and maintain the pipes and cables and associated plant and equipment connecting the CHP plant to the points of connection including the meters, dedicated gas pipework for the CHP unit and CHP unit flues,
— To provide monthly meter readings to the Client,
— To provide information on request to the Client to enable it to assist the facilities who are having problems in receiving heat and/ or electricity.
The CHP engines will operate under an energy purchasing agreement at no capital cost to the Council.
A select list of no more than 10 contractors will be established from which tenders will subsequently be invited.
The purpose of this Tender will be to appoint a single contractor to design, built, operated and finance the replacement units.

II.1.6)Common procurement vocabulary (CPV)

51111200, 50532300, 31120000, 42980000, 09300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 3 750 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

7.9.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers Instructions:
How to express interest in this tender:

1. Register your company on the e-Sourcing portal (this is only required once): and click the link to register:

— Accept the terms and conditions and click ‘continue’,
— Enter your correct business and user details,
— Note the username you chose and click ‘Save’ when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an interest in the tender:
— Login to the portal with the username/password,
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are pre qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the ‘Express Interest’ button at the top of the page,
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available),
— You must then submit your reply using the ‘Submit Response’ button at the top of the page.
If you require any further assistance, please consult the online help or contact the e-Tendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: