Replacement of Combined Heat and Power Sets

Chichester District Council is looking to engage a suitably qualified and capable contractor to re-instate CHP generating capacity at the Westgate Leisure Centre.

United Kingdom-Chichester: Electric motors, generators and transformers

2015/S 051-088362

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Chichester District Council
East Pallant House, 1 East Pallant
For the attention of: Rod Walters
PO19 1TY Chichester
UNITED KINGDOM
E-mail: rwalters@chichester.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Chichester District Council — Replacement of Combined Heat and Power (CHP) Sets.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Westgate Leisure Centre, Chichester, West Sussex.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Replacement of Combined Heat and Power (CHP) Sets at The Westgate Leisure Centre, Chichester.
Chichester District Council is looking to engage a suitably qualified and capable contractor to re-instate CHP generating capacity at the Westgate Leisure Centre. The two possible options for re-instatement included below are:
Option 1: A Capital Purchase (CAPEX) option, or
Option 2: A discounted energy purchase DEP) option.
Both options based on the full design and installation of the works, including all modifications to heating services, exhaust systems, heat dump systems, gas pipework, electrical services and control systems etc.
Option 1: CAPEX. Replace the existing sets with a new CHP/s purchased through the contract and owned by the council, including:
— sizing and designing requirements for a new CHP/s;
— disconnection and removal from site of existing units and proper and legal disposal of all redundant equipment;
— installation of new CHP/s;
— commissioning.
Option 2: DEP. Replace the existing sets with a new CHP/s leased to the council through a DEP agreement, including:
— sizing and designing requirements for a new CHP/s;
— disconnection and removal from site of existing units and proper and legal disposal of all redundant equipment;
— installation of new CHP/s;
— commissioning.
Option 1 will require a 2 year warranty including a maintenance, monitoring and service agreement package, with a further option to provide a 10 year warranty, maintenance, monitoring and service agreement.
Option 2 will require a 12 year bespoke agreement with the successful Contractor.

Complete tender documents can be accessed via the following E-Tendering portal https://in-tendhost.co.uk/sesharedservices/aspx/

II.1.6)Common procurement vocabulary (CPV)

31100000, 42100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As detailed in Section II.1.5).
Estimated value excluding VAT:
Range: between 300 000 and 500 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 144 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Installers must be certified electricians and gas fitters.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Complete tender documents can be accessed via the following E-Tendering portal https://in-tendhost.co.uk/sesharedservices/aspx/Home

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Financial checks will be undertaken to assess the potential sustainability of the tenderer and each evaluation will be considered on an individual basis.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Suppliers must be able to provide either direct or 3^rd party warranty, service and maintenance for their proposed offer.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CDC – 001010

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.4.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.4.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.3.2015