Replacement of Insolvency Service's ICT System

Replacement of Insolvency Service’s ICT System

The system will be the primary source of management information within the Insolvency Service. A critical aspect is the ability to provide reports on performance against targets set by management.

United Kingdom-Belfast: Software programming and consultancy services

2015/S 092-165611

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Enterprise Trade and Investment
Fermanagh House, 20a Ormeau Avenue
Contact point(s): UKN Nuts Code
For the attention of: McCann Stephen
BT2 8NJ Belfast
UNITED KINGDOM
E-mail: stephen.mccann@dfpni.gov.uk

Internet address(es):

General address of the contracting authority: www.detni.gov.uk

Address of the buyer profile: http://www.dfpni.gov.uk/cpd

Electronic access to information: https://e-sourcingni.bravosolution.co.uk

Further information can be obtained from: Department of Finance and Personnel Northern Ireland
For the attention of: Stephen McCann
UNITED KINGDOM
E-mail: stephen.mccann@dfpni.gov.uk
Internet address: https://e-sourcingni.bravosolution.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Department of Finance and Personnel Northern Ireland
For the attention of: Stephen McCann
Internet address: https://e-sourcingni.bravosolution.co.uk

Tenders or requests to participate must be sent to: Department of Finance and Personnel Northern Ireland
For the attention of: Stephen McCann
Internet address: https://e-sourcingni.bravosolution.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Project 19591- DETI – Replacement of Insolvency Service’s ICT System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Department of Enterprise Trade and Investment
Fermanagh House,
20a Ormeau Avenue,
Belfast,
BT2 8NJ.

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This broad scope of the procurement relates to the replacement of the DETI Insolvency Service ICT system. The system will be the primary source of management information within the Insolvency Service. A critical aspect is the ability to provide reports on performance against targets set by management.
The successful tenderer will be required to work in partnership with the Insolvency Service to develop and implement the proposed solution.
It is a requirement that the proposed solution as a minimum fully meets the needs of the current system as listed in the mandatory requirements.

II.1.6)Common procurement vocabulary (CPV)

72200000, 72210000, 72212170, 72212218, 72212000, 72211000, 72212100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The initial contract period is 5 years. There is a potential for 2 further extensions. The first of 3 years the second for a further 2 years. Prices must be fixed for the initial contract period.
Prior to the expiry of the second extension period, the client will assess whether the solution is still fit for purpose and meets the organisations needs. Subject to this approval and obtaining the additional budget, the client may extend the contract for a further rolling period of up to 1 year each at the end of which, a further review will take place prior to a further extension commencing. Each extension period will incorporate the support, maintenance and upgrade/enhancement of the solution.
Estimated value excluding VAT: 2 366 660 GBP

II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/A.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the tender documents.
Minimum level(s) of standards possibly required:
Company Experience
Please provide details of 1 project implemented, supported and maintained related to an ICT fully managed service provision that demonstrates the tenderer’s ability to successfully deliver managed services of a similar scope and scale to the services set out in the Statement of Requirements (SoR). For the example provided please supply the following details:
(a) Organisation;
(b) Description of solution provided;
(c) Service model provided;
(d) Number of sites and users supported;
(e) Approach and methodologies used for transition / implementation;
(f) Approach and methodologies used for training;
(g) Approach and methodologies used for managing a number of stakeholder organisations;
(h) Annual Contract Value; and
(i) Duration of contract and time-scales.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Project 19591

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.7.2015 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.7.2015 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 20.7.2015 – 15:01
Place: Central Procurement Directorate
Clare House, 303 Airport Road West
For the attention of: Stephen McCann
BT3 9ED Belfast
UNITED KINGDOMPersons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only CPD Procurement Staff with access to the project on eSourcingNI.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘I agree’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) – You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

The use of lots was deemed not appropriate for this project due to its specialist nature.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must general be brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Authority has communicated the award of the contract and a summary reason to tenders, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into the court may order the setting aside of the award decision or order the Authority to amend any documents and may award damages. If the contract has been entered into the Court may, depending on the circumstance, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract to be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.5.2015