Replacement of Storage Area Network

The purchased solution will need to provide both high performance storage for our Oracle-based corporate systems and a large volume of storage for more general file services. The University wishes to purchase professional services, installation, training and 5 years maintenance.

United Kingdom-Leeds: Local area network services

2014/S 092-161261

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Leeds
Woodhouse Lane
LS2 9JT Leeds
UNITED KINGDOM
E-mail: centralpurchasing@adm.leeds.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofleeds/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/universityofleeds/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofleeds/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Replacement of Storage Area Network (SAN)

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKE42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Leeds is seeking to purchase a replacement for its Storage Area Network (SAN). The purchased solution will need to provide both high performance storage for our Oracle-based corporate systems and a large volume of storage for more general file services. The University wishes to purchase professional services, installation, training and 5 years maintenance and support for the hardware and software and is looking for a solution which can be grown cost effectively. The tender will be split into 2 lots and bidders can submit expressions of interest for 1 or both lots.
Lot 1 – Provision of hardware and associated software for block level storage.
Lot 2 – Provision of hardware and associated software for file storage
Bidders will be required to demonstrate what networking equipment would be required to integrate both lots to connect their solution(s) to the University’s existing infrastructure and details of any essential and/or optional management software.

II.1.6)Common procurement vocabulary (CPV)

72710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Purchase of storage area network including 5 years maintenance support. with options to extend for a further 2 years annually. For the initial purchase we are seeking a system with at least 50 % more capacity than what we currently have. This applies to both capacity and storage performance as per the following background information:
— Connected Systems – We have approximately 80 physical Windows, Solaris and Linux servers connected to our current SAN. These servers run corporate systems such as SAP, SIMS (Elucian Banner), VLE (Blackboard), Exchange and provide staff and student file store via NAS. In addition there are many more Hyper-V and Solaris VMs which rely on the SAN for their storage.
— Storage Capacity – Our current SAN is based on two EMC CX4-480s and 8 Brocade Fibre Channel switches. It consists of 512 FC disks (132 TB of raw storage) and 328 SATA disks (528 TB of raw storage). Hence we have a total of 660 TB of raw storage of which approx. 577 TB is usable. Of this 500 TB is currently in use, i.e. allocated to systems but not necessarily full of data.
— Performance – The heaviest use of the SAN in terms of disk I/O are the corporate systems. They generate around 30,000 IOPS in total. The other systems generate around 20,000 IOPS. Making a total of 50,000 IOPS.
The University has recently been awarded high value research grants. The storage requirements for these projects isn’t currently known but the University anticipates that the additional storage will be procured using the resulting contract of this tender exercise. It is very important therefore that any solution proposed be easily extensible.
Estimated value excluding VAT:
Range: between 880 000 and 1 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Provision of hardware and associated software for block level storage.

1)Short description

Provision of hardware and associated software for block level storage.

2)Common procurement vocabulary (CPV)

32410000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Provision of hardware and associated software for file storage.

1)Short description

2)Common procurement vocabulary (CPV)

32410000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Group or joint bidders shall be jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: See PQQ covering financial capacity, past experience, resources, quality assurance, regulation 23.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SF/1763

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: yes

IV.3.4)Time limit for receipt of tenders or requests to participate

9.6.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.6.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Freedom of information.
The University is a Public Authority within the meaning of the Freedom of Information Act 2000.
Information received may be made available on demand in accordance with Freedom of Information Act 2000.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University of Leeds
Woodhouse Lane
LS2 9JT Leeds
UNITED KINGDOM
E-mail: centralpurchasing@adm.leeds.ac.uk

Body responsible for mediation procedures

University of Leeds
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

University of Leeds
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

9.5.2014