Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Melton Borough Council
Council Offices, Parkside, Station Approach, Burton St
For the attention of: Richard Whitmore
LE13 1GH Melton Mowbray
General address of the contracting authority: www.melton.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Replacement Window and Door Programme.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: The Borough of Melton.
NUTS code UKF22
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Melton Borough Council is seeking a suitably skilled, qualified and experienced contractor to undertake its Replacement Windows and Doors programme for its general needs housing stock over the next 4 years. The successful contractor will perform the installation works in line with an annual programme specified by the Council for each year of a 4 year contract 2015-19. If required, and at the Council’s sole discretion, the installation programme may be extended for up to a further 2 years. The contract will involve the supply and replacement of defective UVPC, aluminium or wooden windows and doors to a selection of properties within the Borough of Melton. Replacement windows and doors are required at various locations throughout Melton Borough Council’s property portfolio, details of which are provided in the Block Listing document that accompanies the contract specification. Contractors must comply with statutory minimum requirements in terms of Health and Safety, Environmental management, Equalities and Safeguarding. The contract is expected to commence 1.9.2016 for a four year term. Subject to requirements and at the Council’s sole discretion, the contract may be extended for up to a further 2 years.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
4 years with the option to extend for up to a further 2 years subject to requirements and at the Council’s sole discretion.
Estimated value excluding VAT:
Range: between 300 000 and 450 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.9.2015. Completion 31.8.2019
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Where a parent company exists, a parent company guarantee may be required. Where there is no parent company the contractor must provide a performance bond at its own expense in a form approved by Melton Borough Council for a sum equal to 10 % of the contract value.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment arrangements will be agreed with the final bidder and included in the final contract document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Bidders may be one or more organisations bidding under the leadership of a prime contractor. The prime contractor will be responsible for at the fulfilment of any contract which is awarded.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The services to be undertaken in conformance with all relevant legislation and standards.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenders may be excluded if a director / partner / proprietor is in the state of bankruptcy, has been convicted or a criminal offence related to business or professional conduct, has committed grave misconduct in the course of business, has not fulfilled conditions related to the payment of taxes, or is guilty of misrepresentation in supplying information.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Company turnover, pre-tax profit, organisation’s net worth, present cash / credit position, meeting banking agreements, meeting obligations to pay creditors and / or staff. Tenderer’s information will be used in this evaluation and this may be cross checked with reputable credit checking agencies.
Information and formalities necessary for evaluating if the requirements are met:
The successful contractor must evidence compliance with statutory minimum requirements in terms of Health and Safety, Environmental management, Equalities and Safeguarding.
Minimum level(s) of standards possibly required:
A pre-qualification questionnaire must be completed. Tenderer’s must meet the mandatory standards laid down in the tender documents and summarised in section II. 1.5) above and demonstrate adequate ability and resilience to undertake the specified service.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Organisation details and experience, Financial information, Technical and Professional Ability, Technical Resources and References, Insurances, Equalities, Employment practices, Environmental Management, Health and Safety, Business Continuity, Safeguarding — sub criteria and weightings applied to them are set out in the Evaluation scoring Matrix accompanying the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 15.5.2015 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
22.5.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
The contract is a single Lot rather than sub-divided given the discrete nature of the services, the value of the works and the available administrative and managerial resources of the Council.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
The Solicitor to the Council
Melton Borough Council, Parkside, Station Approach, Burton St
LE13 1GH Melton Mowbray
Internet address: http://melton.gov.uk
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: Melton Borough Council will incorporate a minimum 10 day standstill period at the point of notification of the decision to award the contract. The decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any specification, the identity of the successful tenderer(s) and a precise statement of when the standstill period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated in I.1) above within the standstill period. If an appeal or challenge to award the contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties to take action in the High Court. Any such action must be brought promptly (generally within 3 months, although this time period may be reduced to 30 days in certain circumstances). Where a legal challenge is made after the contract has been entered into then that contract could be declared ineffective and / or shortened and / or a fine imposed by the Court.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: