Request for Quotation – ID Cards and ID Card Printer Consumables

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

ID Cards and ID Card Printer Consumables

2.2

Description of the goods or services required

Pembrokeshire College is requesting quotations for the supply of Philips/NXP 4k Mifare cards and printer consumables for the Datacard SP75 Plus ID card printer.

We require:

1) Philips/NXP 4k Mifare cards. 3,000 white student ID cards with blank faces with the reverse pre-printed with a one colour design. The card size needed is CR80 (86.5mm wide x 53.98mm high) with a maximum thickness of 0.76mm.

2) Philips/NXP 4k Mifare cards. 500 white staff ID cards with blank faces with the reverse pre-printed with a one colour design. The card size needed is CR80 (86.5mm wide x 53.98mm high) with a maximum thickness of 0.76mm.

3) 20 Colour Ribbon Kits for the Datacard SP75 Plus ID card printer. Kit contains print ribbon YMCKT, adhesive cleaning sleeve, Isopropanol cleaning card. 250 images per ribbon.

4) 13 Duragard laminate rolls 0.5 mil clear. 375 images per ribbon.

Please include the cost of setting up the artwork for the pre-printed back of the ID card design.

Please indicate the delivery times for the cards from the date of approval of the artwork.

Please include the cost of shipping in the quotation.

Please submit prices EXCLUSIVE of VAT.

The award will be made on price only.

If you are successful in your quotation, the prices you have offered will be entered into the Contract Documents.

The College’s standard Terms and Conditions of Agreement, attached, will be applied to any contract awarded as a result of this exercise.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=10710.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

a) Commodity Codes

b) Delivery Location/Area

2.4

Total quantity or scope of tender

3,000 student ID cards with pre-printed backs.

500 staff ID cards with pre-printed backs.

20 ID card printer ribbons.

13 ID card laminate rolls.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Printer ribbons and laminates must be Datacard certified supplies.

ID cards supplied must be genuine Philips/NXP 4k Mifare cards.

The contract will be awarded week commencing 30 June 2014.

Contracts will not be awarded to suppliers who cannot deliver the goods before 18 August 2014.

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

PCQ185

4.3

Time Limits

b) Time-limit for receipt of completed tenders
    27-06-2014  Time  12:00

c) Estimated award date 30-06-2014

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

Please indicate the price per card (including artwork) as well as the overall price of all the cards.

(WA Ref:10710)

5.2

Additional Documentation

5.3

Publication date of this notice

 29-05-2014