Requirement for Medical Surgical Wholesaler

Requirement for Medical Surgical Wholesaler

Medical surgical wholesaler to purchase medical consumables for use by the Trust, supply to the Trust on a same-day delivery cycle, and interface into the Trust automated inventory management systems and performance center.

United Kingdom-Dartford: Medical consumables

2020/S 125-307286

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Guy’s and St Thomas’ NHS Foundation Trust
Postal address: SmartTogether Procurement Shared Service, Supply Chain Hub, Unit 2, Central Road North
Town: Dartford
Postal code: DA1 5XA
Country: United Kingdom
Contact person: David Lawson
Telephone: +440 2071887188
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Medical Surgical Wholesaler

II.1.2)Main CPV code

33140000 Medical consumables – FG12 – MA09 – LA16

II.1.3)Type of contract


II.1.4)Short description:

Medical surgical wholesaler to purchase medical consumables for use by the Trust, supply to the Trust on a same-day delivery cycle, and interface into the Trust automated inventory management systems and performance center.

II.1.5)Estimated total value

Value excluding VAT: 750 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

Main site or place of performance:


II.2.4)Description of the procurement:

Medical surgical wholesaler to purchase up to 10 000 medical surgical consumable product lines for use by the Trust. Responsible for the procurement of medical surgical product lines through a combination of accessing existing Trust price agreements, national contract agreements and direct sourcing. Supply to the Trust on a same-day delivery cycle. Provide pre-packed Loadhog Totes including break bulk (singles) for some product lines for each of the 500+ automated inventory management systems located inside clinical departments. Daily delivery to the Trust Supply Chain Hub at Dartford for onward shipment and put-away by the Trust. Interface into the Trust automated inventory system through GHX EDI interfaces for purchase orders and invoices. Interface into the Trusts new performance center to provide visibility over available inventory and electronic advance shipping notes.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 750 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Refer to the supplier selection questionnaire (SSQ) included in the tender box.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend for a further 5 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The same day service model has been in operation with the Trust for over 10 years following deployment of automated inventory systems across all main clinical areas in 2009/10. The new contract will expand the scope to include additional product lines, include the option for the supplier to source on behalf of the Trust and include new data interfaces into the Trust performance center.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

The contract will include a 98 % On Time In Full (OTiF) performance standard for defined fast moving ‘A’ items.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/07/2020
Local time: 17:30

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 03/08/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

A. The Trust is seeking a long term strategic supplier. The annual spend through the new contract is expected to increase from a current baseline of GBP 15 million to GBP 50 million per annum due to a switch away from suppliers unable to meet required OTIF performance standards, year-on-year growth in activity and the proposed merger with the Royal Brompton and Harefield NHS Foundation Trust (first Q 2021) and a new requirement to establish an ongoing reserve of key pandemic product lines.

(B) The Trust has an off-site Supply Chain Hub at Dartford to receipt and cross-dock inbound deliveries to the Trust. The appointed supplier will deliver to the Trust Supply Chain Hub within an agreed delivery window. The Supply Chain Hub will also be the base for a new performance centre to optimise the Trusts automated inventory systems. The appointed supplier will be required to allow system interfaces to provide end-to-end visibility and support system optimisation.

(C) The appointed supplier would be expected to embed resource at the Supply Chain Hub to work in close partnership with the Trust supply chain and sourcing functions to ensure service delivery, drive growth and implement joint process improvement initiatives.

For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

Go reference: GO-2020627-PRO-16772458

VI.4)Procedures for review

VI.4.1)Review body

Official name: Chief Executive Office
Postal address: Guy’s and St Thomas’ NHS Foundation Trust, Counting House, Guy’s Hospital
Town: London
Postal code: SE1 9RT
Country: United Kingdom
Telephone: +44 2071887188
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: