Research Co-Ordinator for Trends in International Maths and Science Study 2015

Research Co-Ordinator for Trends in International Maths and Science Study 2015

The Department of Education (DE) funds a suite of international comparisons studies, including TIMSS. These studies are a vital part of the evidence base, allowing us to benchmark Northern Ireland’s performance against other countries.

United Kingdom-Bangor: Market research services

2014/S 131-234335

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Education
Rathgael House
For the attention of: Barry Savage
BT19 7PR Bangor
Telephone: +44 28906316

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

DE – Research Co-Ordinator for Trends in International Maths and Science Study 2015.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 10: Market research and public opinion polling services
Main site or location of works, place of delivery or of performance: Northern Ireland.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Department of Education (DE) funds a suite of international comparisons studies, including TIMSS. These studies are a vital part of the evidence base, allowing us to benchmark Northern Ireland’s performance against other countries, to measure trends over time, to identify and analyse factors that impact on pupil attainment, and to learn from policies and practices in other high-performing countries.
TIMSS 2015 is the sixth in a four-yearly cycle of assessments that measures children’s mathematics and science achievement at international grades 4 and 8 equating too Years 6 and 10 in Northern Ireland. TIMSS 2015 will be the second time that Northern Ireland has participated. It will only participate in TIMSS grade 4.

The development work for TIMSS is carried out by the IEA’s International Study Centre (ISC) at Boston College, USA However, participating countries are expected to set up National Centres and to recruit National Research Coordinators (NRCs) to run the study at the national level.

Northern Ireland is joining the project after the field trial has been undertaken. As such it may be necessary to liaise with the NRC for England/Ireland to discuss findings from their trials. In addition, it is likely that much of the assessment items and survey instruments will be finalised already.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 515 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
The supplier will apply high quality project management techniques at all times making information available to DE as necessary or upon request.
The supplier will provide monthly written project highlight reports throughout the life of the project.
DE will convene regular project management meetings which will be held monthly during school recruitment and field work phases of the project and bi-monthly at other times. Suppliers should budget to attend up to four such meetings per year at DE’s Bangor (Co. Down) office. The remainder will be held by teleconference.
In the year of publication of national reports (2016) DE will form a report steering group. The contractor should plan to attend and present to up to three meetings of this group at DE’s Bangor office.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Professional Ability
Minimum level(s) of standards possibly required:
Selection Criteria.
(SC 1) Previous Personnel Experience – pass/fail.
Tenderers must demonstrate personnel experience of the individuals who will be involved in delivering this project by providing at least one example(s) within the last 3 years of:
— Experience of engaging primary schools via a range of recruitment and communications strategies.
— Experience of administering assessments including recruitment and training of test administrators / invigilators and markers, logistics management, and secure data handling and processing.
— Evidence of technical/professional ability, for example in conducting surveys, data handling and processing, presentation of evidence, and the capacity to do so for a project of this scale/complexity.
— Evidence of impact in dissemination to an education sector audience including policy makers, school leaders, and teachers.
Each example(s) provided must be structured to include:
— project title and brief summary of services provided;
— date the assignment commenced and was completed; and
— methodology from initial brief through to the measurable results to meet the objectives including details of the creative process and project and budget management.
Separate examples must be provided for each member of the proposed team.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

26.8.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: