Research Consultancy – Performance of UK Research Base

Research Consultancy – Performance of UK Research Base

Inputs to the research base, covering investments and human capital inputs, where possible, distinguishing their type and quality, for example, whether public or private sector, more or less prolific, more or less mobile.

United Kingdom-Swindon: Research consultancy services

2015/S 205-372539

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

UK Shared Business Services
North Star House, North Star Avenue
For the attention of: Alistair Staunton-Lambert
SN2 1FF Swindon
Telephone: +44 1793867000

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: UK Shared Business Services Ltd
Internet address:

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: public procurement

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Department for Business, Innovation and Skills
1 Victoria Street
SW1H 0ET London

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

UK SBS OJEU-CR150057BIS International Comparative Performance of the UK Research Base (2015-16).

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 8: Research and development services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

UK Shared Business Services Ltd as the Contracting Authority is putting in place a contract for The Department for Business, Innovation and Skills.

II.1.6)Common procurement vocabulary (CPV)

73210000, 73100000, 79315000, 79311400, 79310000, 79300000, 73110000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Context and Purpose.
In recent years, the Department for Business, Innovation and Skills (BIS) has stressed the importance of research performance, with an emphasis on ensuring that investment in science and research is focussed on excellence. The Science and Innovation Strategy, published jointly by BIS and HM Treasury in December 2014, continued these themes, noting that 5 900 000 000 GBP was being committed for capital to support research excellence from 2016 to 2021, with around half of this being allocated towards meeting grand challenges. Some of this was already committed (e.g. new Polar Research Ship, Square Kilometre Array, Alan Turing Institute). Following the science capital consultation exercise in 2014, a further wave of investment was announced, including an advanced materials centre in Manchester, a high performance computer collaboration with IBM at Hartree and a lead role for the UK in the next European Rover mission to Mars.
The Strategy also highlighted: expansion of the Catapult centres network; continued importance of the Research Councils (currently subject to a review being led by Sir Paul Nurse, to build on their foundations, due to report in Sumer 2015); continued promotion of the Newton Fund; and the importance of place (where people and organisations benefit from mutual proximity).
One of the ways BIS (and its predecessor departments) have assessed the overall impact of its science and research investments and the performance of the UK research base, has been via regular reports on the international competitiveness of the UK research base. Initially produced annually, in mid-2010 the Minister for Universities and Science agreed to move this report onto a biennial basis on the understanding that the evidence base did not differ significantly year to year. The last such report was produced in 2013 and BIS now wishes to up-date the analysis.
Research Requirement.
BIS envisages the study would (as a minimum) calculate and report indicators measuring the following aspects of research performance:
— Inputs to the research base, covering investments and human capital inputs, where possible, distinguishing their type and quality, for example, whether public or private sector, more or less prolific, more or less mobile.
— Bibliometric outputs, as measured by publications and citations to those publications;
— Performance in particular disciplines with the full range of metrics available at a discipline level;
— Appropriate bibliometric indicators, such as Field-Weighted Citation Indices or shares of citation percentiles (e.g. share of top 1 % cited articles);
— Patterns of the UK’s international collaboration and co-authorship with relevant partners, to include as a minimum: OECD Members, EU member states, and the 15 Newton Fund partner countries; also to cover comparative performance of these interactions;
— In terms of the Newton Fund partner countries, it is also important to capture their interactions and collaborations with other key comparator countries (eg. G7/G8, China);
— Comparison between the performance of the 4 constituent countries of the United Kingdom (England, Wales, Scotland and Northern Ireland);
— Patterns of international researcher mobility;
— Newly trained people outputs, including number of new PhDs as well as retention;
— Indicators of research applicability, such as patents or spin-outs;
— Indicators of knowledge transfer between academic and non-academic sectors;
— Research output productivity, relating outputs to measures of research inputs;
— Ability of countries to attract non-governmental funding for research and the extent of knowledge transfer activities;
— Analysis and metrics on open access to research, and the comparative position across countries.
The above are the key outputs for the research, in terms of maintaining the time series and getting updates for the headline indicators (as in the previous survey). However, there is also interest in exploring the feasibility of some further related aspects and indicators. These include:
— UK research performance at regional and/or local levels, based on the indicators discussed above, with relevant data visualisation, such as mapping.
— Publications and citations performance measures for the HE sector, for the four UK countries — for the sector overall and by individual HEI.
— Exploration of alternative measures of research outputs (eg. altmetrics), with discussion taking into account robustness and time lags.
— Performance of research by different types of funding source based on the indicators discussed above, where identified in publications.
— Analysis of the research performance based on relevant agreed key industrial sectors of the UK; sectoral themes of interest may include some of the Industrial Strategies (e.g. Life Sciences) and of the Eight Great Technologies (e.g. Robotics).
— Bespoke analysis into multidisciplinary research, to assess how effectively the UK supports such research.
— Examination of the UK’s leadership in research.
— A finer-grained subject/disciplinary breakdown for some of the key indicators, as far as is possible (ie. more detailed than that provided in previous reports).
In terms of any additional analysis proposed — such as the further aspects of analysis outlined above, depending on feasibility — tenderers should indicate separate costings as far as is possible, such that BIS can make a judgement as to which elements it wishes to pursue in this study.
About UK Shared Business Services.
UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise.
It is our vision to become the leading provider for our customers of shared business services in the UK public sector, continuously reducing cost and improving quality of business services for Government and the public sector.
Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.
Core services include Procurement, Finance, Human Resources, Payroll, ISS, and Property Asset Management all underpinned by our Service Delivery and Contact Centre teams.
UK SBS is a people rather than task focused business. It’s what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS’ goals are aligned with the public sector and delivering best value for the UK taxpayer.
Detailed on the UK SBS Ltd website is a list of all organisations, institutes, centres and bodies (Authorised Entities) that may also use any appropriately advertised Contract let by UK Shared Business Services Ltd The full list is detailed below.
Estimated value excluding VAT:
Range: between 150 000 and 200 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 6 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required if considered appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Bids are to be priced in GBP.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortium to have a designated lead service provider, all members will have joint and several liability in respect of the obligations and liabilities to the agreement and any subsequent contracts.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The government has set out the need for greater transparency across its operations to enable the public to hold public bodies and politicians to account. This includes commitments relating to public expenditure, intended to help achieve better value for money.
Suppliers and those organisations looking to bid for public sector contracts should be aware that if they are awarded a new government contract, the resulting contract will be published. In some circumstances, limited redactions will be made to some contracts before they are published in order to comply with existing regulatory needs and law, plus the protection of national security.
Suppliers (including SPV’s, Consortia and Partnerships) may be required to clearly demonstrate recent successful experience in similar projects and environments.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts)
This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite. To participate in this procurement, participants shall first be registered on the e-Sourcing Suite.

If Bidders have not yet registered on the eSourcing Suite, this can be done online at by following the link ‘Register for CCS eSourcing’.

Please note that, to register, Bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Note: registration may take some time please ensure that you allow a sufficient amount of time to register.
Full instructions for registration and use of the system can be found at:

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by

Your email must clearly state:
— the name and reference for the procurement you wish to register for;
— your organisations full name as a registered supplier;
— the name and contact details for the registered individual sending the email.
Crown Commercial Service (CCS) will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite.
The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.
Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.
For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service (CCS) Helpdesk (Not UK SBS Ltd ): Freephone: +44 3450103503


Training support to respond to a requirement is available to bidders at:

Responses must be received by the date in IV.3.4.
Responses received outside or concurrently using the e-Sourcing process will not be accepted or considered further for this opportunity.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with the Public Contracts Regulations 2015.

The sourcing documents can be accessed at: using the instructions detailed in III.2.1

We will also require to see at least 1 of the following documents:
a. A copy of the audited accounts for the most recent 2 years.
b. A statement of the turnover, profit & loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation.
c. A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position.
d. Alternative means of demonstrating financial status if any of the above are not available (e.g. Forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).
Minimum level(s) of standards possibly required: All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts).
The sourcing documents can be accessed using the instructions detailed in III.2.1.

III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.11.2015 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.11.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 27.11.2015 – 14:00


Electronically, via web-based portal.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.
If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded.
Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders.
UK Shared Business Services Ltd wishes to establish an agreement for use by the following UK public sector bodies (and any future successors to these organisations).
Core Customers: Associated Bodies.
The Contract will be open for use by The Department for Business, Innovation and Skills.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

UK Shared Business Services Ltd
North Star House, North Star Avenue
SN2 1FF Swindon
Internet address:

VI.5)Date of dispatch of this notice: