Research Repository Hosting and Support Tender

The supplier must provide, host and support a system that: holds and presents multiple Samvera-based institutional repositories on a single instance.

United Kingdom-London: IT services: consulting, software development, Internet and support

2020/S 070-167799

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: British Library
Postal address: 96 Euston Road
Town: London
NUTS code: UK
Postal code: NW1 2DB
Country: United Kingdom
Contact person: Andy Kemp
E-mail: andy.kemp@bl.uk
Telephone: +44 1937546387

Internet address(es):Main address: https://www.delta-esourcing.com

Address of the buyer profile: https://www.delta-esourcing.com

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-IT-services:-consulting%2C-software-development%2C-Internet-and-support./7BP2FBF872

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com

Tenders or requests to participate must be submitted to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Research respository

Reference number: 001376

II.1.2)Main CPV code

72000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The British Library recently completed a pilot project that developed a Samvera Hyku Research Repository for its own research outputs and those of five other cultural sector Independent Research Organisations (IROs). The service, including six individual institutional repositories and a shared layer that aggregates the combined content, went live in November 2019. The British Library is now looking at how this beta service can be developed to provide hosted repository solutions for other Cultural Sector IROs. As part of this work a supplier is needed to host, support and develop the platform up until March 2023.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

The British Library recently completed a pilot project that developed a Samvera Hyku Research Repository for its own research outputs and those of five other cultural sector Independent Research Organisations (IROs). The service, including six individual institutional repositories and a shared layer that aggregates the combined content, went live in November 2019. The British Library is now looking at how this beta service can be developed to provide hosted repository solutions for other cultural sector IROs. As part of this work a supplier is needed to host, support and develop the platform up until March 2023.

The supplier must provide, host and support a system that:

— holds and presents multiple Samvera-based institutional repositories on a single instance,

— provides a landing page and shared search interface to offer a single access point for a cluster of the individual repositories,

— allows separate repositories also to be established but not included in the shared cluster,

— includes all the integrations and features available in the British Library’s current hosted repositories in both admin backend and public front end,

— provides backups, data storage, security, and disaster recovery.

The scope of this tender, and subsequent contract, also includes support for the migration and implementation of moving the platform to a new supplier.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 30

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7BP2FBF872

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/05/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 22/05/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-IT-services:-consulting%2C-software-development%2C-Internet-and-support./7BP2FBF872

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/7BP2FBF872

GO Reference: GO-202046-PRO-16314249.

VI.4)Procedures for review

VI.4.1)Review body

Official name: British Library
Postal address: 96 Euston Road
Town: London
Postal code: NW1 2DB
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/04/2020