Residential Accommodation Services London

Residential Accommodation Services London

Lot 1 — Framework Agreement for the financing, design and build of new residential accommodation on either land owned by the Contracting Authority or the Participating Authorities or on land owned by third parties in England.

United Kingdom-London: Property management services of real estate on a fee or contract basis

2014/S 043-071879

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Hammersmith and Fulham
Town Hall, King Street, Hammersmith
W6 9JU London
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.lbhf.gov.uk

Electronic access to information: http://londontenders.org/procontract

Electronic submission of tenders and requests to participate: http://londontenders.org/procontract

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The Royal Borough of Kensington and Chelsea
The Town Hall, Hornton Street
W8 7NX London
UNITED KINGDOM

Westminster City Council
Westminster City Hall, 64 Victoria Street
SW1E 6QP London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework for the provision of residential accommodation and associated management services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: England.
NUTS code UKC,UKD,UKE,UKF,UKG,UKH,UKI,UKJ,UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 30 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Contracting Authority is seeking to procure for itself and the Royal Borough of Kensington and Chelsea and Westminster City Council (the ‘Participating Authorities’) the following:-
Lot 1 — Framework Agreement for the financing, design and build of new residential accommodation on either land owned by the Contracting Authority or the Participating Authorities or on land owned by third parties in England; for the provision of property management services; and for the provision of tenancy management services for residential accommodation outside the boroughs of the Contracting Authority and Participating Authorities with an option for the Contracting Authority and Participating Authorities to require tenancy management services in their boroughs; and
Lot 2 — Framework Agreement for the financing and sourcing of residential accommodation through acquisition of and/or conversion of existing properties to residential accommodation in England; for the provision of property management services; and for the provision of tenancy management services for residential accommodation outside the boroughs of the Contracting Authority and Participating Authorities with an option for the Contracting Authority and Participating Authorities to require tenancy management services in their boroughs.
For each Lot the accommodation will be leased back to the Authority for a term between 25 and 40 years at an annual rent to reflect an agreed market to the provider.
The first accommodation to be provided under Lot 1 will be the development and leaseback of units on the site of Lavender Court, a Council owned property now surplus to requirements.
Under Lot 1 (on Local Authority owned sites) there will be an option for the Contracting Authority and Participating Authorities to provide funding for the development and for the contractor to provide development management services under licence.
II.1.6)Common procurement vocabulary (CPV)

70330000, 70331000, 45210000, 45211340, 45211341, 45212413, 70333000, 79993000, 79993100, 98341100, 50700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 10 000 000 and 30 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Framework Agreement for the finance, design and build of new build residential accommodation and associated management services

1)Short description

The Contracting Authority is seeking to procure for itself and the Royal Borough of Kensington and Chelsea and Westminster City Council (the ‘Participating Authorities’) the following:-
Lot 1 — Framework Agreement for the financing, design and build of new residential accommodation on either land owned by the Contracting Authority or the Participating Authorities or on land owned by third parties in England; for the provision of property management services; and for the provision of tenancy management services for residential accommodation outside the boroughs of the Contracting Authority and Participating Authorities with an option for the Contracting Authority and Participating Authorities to require tenancy management services in their boroughs.
Accommodation will be leased back to the Authority for a term of 25 to 40 years at a rent to reflect an agreed market return to the provider.
Under this Lot there will be an option for the Contracting Authority and Participating Authorities to provide the funding for the development and for the contractor to provide development management services under licence.
2)Common procurement vocabulary (CPV)

70000000, 50700000, 70100000, 70111000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 5 000 000 and 15 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

1. Four operators will be invited to participate in dialogue. It is anticipated that three contractors will be appointed to the Framework. The duration of an individual call-off contract under the Framework Agreement will not necessarily be limited to the four year period referred to in paragraph II.1.4 above but will be governed by the subject matter of the call-off contract.
2. This tendering exercise is being undertaken through the London Tenders Portal (url:https://londontenders.org). Suppliers will need to register an interest on the system in order to participate and registration is free.

3. Requests for clarification should be sent through the London Tenders Portal. The Contracting Authority shall reply to requests for clarification that are received by it before 24.3.2014.
4. In order to express interest economic operators must complete and return a Pre-Qualification Questionnaire for the Lot(s) they are interested in. The completed Pre-Qualification Questionnaire must be uploaded on to the London Tenders Portal by no later than 03:00 am on 1.4.2014. PQQs received after this date will be rejected.
5. The Contracting Authority’s needs and requirements will be defined in the descriptive document which shall be included with the Invitation to Participate in Dialogue. An Initial Descriptive Document can be obtained with the Pre-Qualification Questionnaire.
6.Although this may be subject to change discussion during the dialogue period is likely to include:-
Lot 1
— Lavender Court scheme design to RIBA Stage 3, delivery and risks programme
— agreement for lease terms,
— specification, development, viability and rent,
— property management and (optional) tenancy management.
7.It is anticipated that the Framework Agreement will commence in December 2014.
8. The estimated value of the Framework is based on the following:-
Lot 1 — the collective value of the contracts let under the framework agreement is estimated to be 5 million GBP to 15 million GBP (excluding acquisition costs).
9. The Contracting Authority reserves the right to abandon this procurement process at any stage following the publication of this notice and/or not to award any contract.
10. All applicants are solely responsible for their costs and expenses incurred in connection with the preparation and submission of the Pre-Qualification Questionnaire and all future stages of the selection and evaluation process. Under no circumstances will the Contracting Authority or any of its advisers be liable for any costs or expenses borne by the applicant or its associated relevant organisations or any of its advisers in this process whether the applicant is successful or otherwise.

Lot No: 2 Lot title: Framework Agreement for the delivery of third party property acquired and/or converted for residential accommodation and associated management services

1)Short description

The Contracting Authority is seeking to procure for itself and the Royal Borough of Kensington and Chelsea and Westminster City Council (the ‘Participating Authorities’) the following:-
Lot 2 — Framework Agreement for the financing and sourcing of residential accommodation through acquisition of and/or conversion of existing properties to residential accommodation in England; for the provision of property management services; and for the provision of tenancy management services for residential accommodation outside the boroughs of the Contracting Authority and Participating Authorities with an option for the Contracting Authority and Participating Authorities to require tenancy management services in their boroughs.
2)Common procurement vocabulary (CPV)

70000000, 50700000, 70100000, 70111000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 5 000 000 and 15 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

1. Four operators will be invited to participate in dialogue. It is anticipated that three contractors will be appointed to the Framework. The duration of an individual call-off contract under the Framework Agreement will not necessarily be limited to the four year period referred to in paragraph II.1.4 above but will be governed by the subject matter of the call-off contract.
2. This tendering exercise is being undertaken through the London Tenders Portal (url:https://londontenders.org). Suppliers will need to register an interest on the system in order to participate and registration is free.

3. Requests for clarification should be sent through the London Tenders Portal. The Contracting Authority shall reply to requests for clarification that are received by it before 24.3.2014.
4. In order to express interest economic operators must complete and return a Pre-Qualification Questionnaire for the Lot(s) they are interested in. The completed Pre-Qualification Questionnaire must be uploaded on to the London Tenders Portal by no later than 03:00 am on 1.4.2014. PQQs received after this date will be rejected.
5. The Contracting Authority’s needs and requirements will be defined in the descriptive document which shall be included with the Invitation to Participate in Dialogue. An Initial Descriptive Document can be obtained with the Pre-Qualification Questionnaire.
6.Although this may be subject to change discussion during the dialogue period is likely to include:-
Lot 2
— heads of terms,
— sourcing and delivery methodology,
— property management and (optional) tenancy management.
7. It is anticipated that the Framework Agreement will commence in December 2014.
8. The estimated value of the Framework is based on the following:-
Lot 2 — The total value of the contracts entered into over the duration of the framework agreement for this lot is estimated to be 5 million GBP to 15 million GBP including acquisition costs
9. The Contracting Authority reserves the right to abandon this procurement process at any stage following the publication of this notice and/or not to award any contract.
10. All applicants are solely responsible for their costs and expenses incurred in connection with the preparation and submission of the Pre-Qualification Questionnaire and all future stages of the selection and evaluation process. Under no circumstances will the Contracting Authority or any of its advisers be liable for any costs or expenses borne by the applicant or its associated relevant organisations or any of its advisers in this process whether the applicant is successful or otherwise.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantees, deposits, bonds or other forms of appropriate security may be required for the Framework Agreements. Further details will be included in the Invitation to Participate in Dialogue.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment shall be made in accordance with the payment provisions in the contract documents, which shall be included with the Invitation to Participate in Dialogue.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority will require the Framework Agreements to be with legal entities. It reserves the right to require groups of contractors to take a particular legal form or to require a single contractor to take primary liability. Members of any group (consortium) shall be jointly and severally liable. Legal bodies shall be companies, partnerships or unincorporated joint ventures.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-Qualification Questionnaire — refer to VI.3.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 4
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.4.2014 – 03:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

1.4.2014 – 03:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

1. Paragraph IV.1.2 — 4 operators will be invited to participate in dialogue for each lot. Paragraph II.1.4 — It is anticipated that 3 contractors will be appointed to each Framework. The duration of an individual call-off contract under each Framework Agreement will not be limited to the 4 year period referred to in paragraph II.1.4 above but will be governed by the subject matter of the call-off contract (the Contracting Authority anticipates that call-off contracts will be co-terminus with the leases/licences granted for the properties — the leases are expected to have a 25 to 40 year duration).
2. This tendering exercise is being undertaken through the London Tenders Portal (url:https://londontenders.org). Suppliers will need to register an interest on the system in order to participate and registration is free.

3. Requests for clarification should be sent through the London Tenders Portal. The Contracting Authority shall reply to requests for clarification that are received by it before 24.3.2014.
4. In order to express interest economic operators must complete and return a Pre-Qualification Questionnaire for the Lot(s) they are interested in. The completed Pre-Qualification Questionnaire must be uploaded on to the London Tenders Portal by no later than 03:00 am on 1.4.2014. PQQs received after this date will be rejected.
5. The Contracting Authority’s needs and requirements will be defined in the descriptive document which shall be included with the Invitation to Participate in Dialogue. An Initial Descriptive Document can be obtained with the Pre-Qualification Questionnaire.
6.Although this may be subject to change discussion during the dialogue period is likely to include:-
Lot 1
— Lavender Court scheme design to RIBA Stage 3, delivery and risks programme
— agreement for lease terms
— specification, development, viability and rent
— property management and (optional) tenancy management
Lot 2
— heads of terms
— sourcing and delivery methodology
— property management and (optional) tenancy management.
7. It is anticipated that the Framework Agreements will commence in December 2014.
8. The estimated value of each Framework is based on the following:-
Lot 1 — the collective value of the contracts let under the framework agreement is estimated to be 5 million GBP to 15 million GBP (excluding acquisition costs).
Lot 2 — The total value of the contracts entered into over the duration of the framework agreement for this lot is estimated to be 5 million GBP to 15 million GBP including acquisition costs
9.The Contracting Authority reserves the right to abandon this procurement process at any stage following the publication of this notice and/or not to award any contract.
10. All applicants are solely responsible for their costs and expenses incurred in connection with the preparation and submission of the Pre-Qualification Questionnaire and all future stages of the selection and evaluation process. Under no circumstances will the Contracting Authority or any of its advisers be liable for any costs or expenses borne by the applicant or its associated relevant organisations or any of its advisers in this process whether the applicant is successful or otherwise.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulations 47A to 47P of the Public Contracts Regulations 2006 (SI 2006 No.5) (as amended). The Contracting Authority will incorporate a minimum standstill period prior to the award of the Framework Agreements. The purpose of this standstill period is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.2.2014