Residential Care Services Powys

Residential Care Services Powys

Residential Care Services for 28 (possibly 30) residents within the Brynhyfryd Residential Care Home;  Reablement support and person centred care for 12 residents within the Short-Term Reablement Unit.

UK-Llandrindod Wells: Social work and related services

2013/S 104-178681

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Powys County Council – Care & Well-being
Library Offices, Cefennlys Lane
For the attention of: Paul Smith
LD1 5LG Llandrindod Wells
Telephone: +44 1597826875

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

BPT Glan Irfon Builth Provision Tender.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: UKL24:Powys.
NUTS code UKL24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in years: 5
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 3 000 000 GBP
Frequency and value of the contracts to be awarded: .

II.1.5)Short description of the contract or purchase(s)

1. Introduction:
The service specification defines the outcomes, services and standards that are required to be delivered by the service provider at the Brynhyfryd Integrated Health and Social Care Centre in Builth Wells.
The service provider will be required to put in place the following services:
– Residential Care Services for 28 (possibly 30) residents within the Brynhyfryd Residential Care Home;
– Reablement support and person centred care for 12 residents within the Short-Term Reablement Unit (registered under CSSIW for Residential Care).
– Facilities management for the whole site.
2. Background:
Powys County Council (PCC) and Powys teaching Health Board (PtHB) are working together with local stakeholders to develop a new model of health and social care in Builth Wells. The new model will replace current services that are no longer able to meet current and future needs, challenges and community based demands for individualised health and social care for the local adult population.
From the new centre the following services will be provided:
– Integrated health and social care “core”team comprising district nursing, OT, care management , domiciliary care and reablement expertise;
– Third sector access and advisory service;
– Outpatient and therapy suite for dietician, physiotherapy, OT, paediatric physiotherapy,
– Outpatients suite supporting tele-health and in-reach (from services outside of Powys) consultant-led outpatients;
– Minor surgery suite in support of the local GP practice;
– Three chair general dental service;
– Ambulance service and paramedic base;
– Well-being suite for group based health education, equipment demonstration, therapy, reablement and day support services;
– 12 en-suite units delivering intensive residential intermediate care with in-reaching nursing and reablement services to meet individualised health and social care needs.
By bringing together health with social care and strengthening partnerships with other statutory services and the third sector we will be able to respond to the needs of the local community quickly and flexibly with the aim of trying to help people to stay independent for as long as possible. The new centre will be a base for staff working in the community and help to ensure that local people can be treated and supported at home whenever possible, therefore improving comfort and quality of life.
The service provider commissioned to deliver all or component parts of this specification will be regarded as a key influencer central to this innovative multi agency, multi disciplinary approach in partnership with the Council and PtHB.
Community Benefits apply to this contract, Further details: Please describe your organisations plans to invest and contribute to the Economy of Powys. Please submit your plans for the employment of local people and the use of local suppliers for goods and services. Maximum 30 marks.
II.1.6)Common procurement vocabulary (CPV)

85300000, 80000000, 85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: yes
Tenders may be submitted for one lot only
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

See tender documents on BRAVO Solutions website.
Estimated value excluding VAT: 3 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.10.2013. Completion 30.9.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Refer to tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Refer to tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to tender documents.
Minimum level(s) of standards possibly required: Refer to tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to tender documents.
Minimum level(s) of standards possibly required:
Refer to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

BPT – GI Builth
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

2.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders


As per the Councils Constitution.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at, all information may be downloaded and returned through this channel.

Internet address(es):

Suppliers instructions how to express interest in this Tender:
1. Register your company on the eTenderwales portal (this is only required once)
– Browse to the eSourcing Portal:;

– Click the “Click here to register” link;
– Accept the terms and conditions and click “continue”;
– Enter your correct business and user details;
– Note the username you chose and click “Save” when complete;
– You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
– Login to the portal with the username/password;
– Click the “Open Access ITTs” link.
– Click on the relevant ITT to access the content.
– Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
– This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only);
– Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender
– You can now choose to “Reply” or “Reject” (please give a reason if rejecting);
– You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
– Note the deadline for completion, then follow the onscreen instructions to complete the ITT;
– There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
– eMail:;

– Phone: +44 8003684850 / Fax: +44 2070800480.
Tenders or Requests to Participate must be sent to:
Official name:

Buy4Wales Reference Number: 35260
IV.3.2) Previous publication(s) concerning the same contract:
Prior information notice:
Notice number in the OJEU: 32835 of 29.11.2012

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.5.2013