Residential Furniture Tender

Residential Furniture Tender

Provision of Residential Furniture to The Housing Services Division.

United Kingdom-Bolton: Domestic furniture

2014/S 078-135517

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bolton Council
Corporate Procurement, 1st Floor The Wellsprings, Howell Croft South
For the attention of: Mr Phil Chanin
BL1 1US Bolton
UNITED KINGDOM
Telephone: +44 1204331627
E-mail: phil.chanin@bolton.gov.uk

Further information can be obtained from: The Chest
UNITED KINGDOM
Internet address: www.the-chest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Chest
Internet address: www.the-chest.org.uk

Tenders or requests to participate must be sent to: The Chest
Internet address: www.the-chest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Residential Furniture to The Housing Services Division.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Bolton.
NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 875 000 GBP

II.1.5)Short description of the contract or purchase(s)

Bolton Council’s Furniture Options Service provides a range of high quality furniture, equipment and associated products to customers renting homes from Bolton at Home or other social landlords within the Bolton Community Housing Partnership.
It also provides furniture to a wider range of customers who are vulnerable or in need of additional support via its Local Welfare Provision Pilot, Temporary Accommodation, Asylum and Lease Management Services, within the borough.
II.1.6)Common procurement vocabulary (CPV)

39140000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

LOT 1: Flooring – supply and installation of carpets or vinyl
LOT 2: Beds – single and double divans, including mattress
LOT3: Beds – single and double metal framed, including mattress
LOT 4: Beds – metal framed bunk beds, including mattresses
LOT 5: Seating – armchairs and suites
LOT 6: Cookers – electric, including installation
LOT 7: White goods – fridge/freezers, washing machines
LOT 8: Baby/Child equipment
LOT 9: Soft furnishings – curtains, bedding etc.
LOT 10: Household electrical – kettles, microwaves etc.
LOT 11: Household furniture – wardrobes, cabinets, dining tables and chairs.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.7.2014. Completion 30.6.2016

Information about lots

Lot No: 1 Lot title: Flooring

1)Short description

Supply and installation of carpets or vinyl.
2)Common procurement vocabulary (CPV)

39140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Beds

1)Short description

Single and double divans, including mattress.
2)Common procurement vocabulary (CPV)

39140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Metal Beds

1)Short description

Single and double metal framed, including mattress.
2)Common procurement vocabulary (CPV)

39140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Bunk Beds

1)Short description

Metal framed bunk beds, including mattresses.
2)Common procurement vocabulary (CPV)

39140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Seating

1)Short description

Armchairs and suites.
2)Common procurement vocabulary (CPV)

39140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Cookers

1)Short description

Electric, including installation.
2)Common procurement vocabulary (CPV)

39140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: White goods

1)Short description

Fridge/freezers, washing machines.
2)Common procurement vocabulary (CPV)

39140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Baby/Child Equipment

1)Short description

Cots, baby gates, etc.
2)Common procurement vocabulary (CPV)

39140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Soft Furnishings

1)Short description

Curtains, bedding, etc.
2)Common procurement vocabulary (CPV)

39140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Household electrical

1)Short description

Kettles, microwaves, etc.
2)Common procurement vocabulary (CPV)

39140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Household furniture

1)Short description

Wardrobes, cabinets, dining tables and chairs.
2)Common procurement vocabulary (CPV)

39140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.5.2014 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

28.5.2014 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.4.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 29.5.2014 – 08:00

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Borough Council of Bolton will incorporate a minimum 10 calendar day standstill period at the point information on the award is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing & that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information is available as dictated in I.1.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.4.2014