Residential Nursing Care Services South Ayrshire
Framework for Care and Support at Home Services to South Ayrshire Council.
United Kingdom-Ayr: Residential nursing care services
2013/S 221-385260
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
South Ayrshire Council
Newton House, 30 Green Street Lane
Contact point(s): Resource, Governance and Organisation
For the attention of: Corporate Procurement
KA8 8BH Ayr
UNITED KINGDOM
Telephone: +44 3001230900
E-mail: procurement@south-ayrshire.gov.uk
Internet address(es):
General address of the contracting authority: http://www.south-ayrshire.gov.uk/procurement/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00405
Electronic access to information: www.publiccontractsscotland.gov.uk
Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
Health
Social protection
Social protection
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
CE-39-13 Framework for Care and Support at Home Services to South Ayrshire Council.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: South Ayrshire Council.
NUTS code UK
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: South Ayrshire Council.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20
Duration of the framework agreement
maximum number of participants to the framework agreement envisaged: 20
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 24 039 797 and 26 443 776 GBP
II.1.5)Short description of the contract or purchase(s)
South Ayrshire Council is committed to providing high quality services. By working to provide timely, proportionate support, we aim to ensure that individuals can be maintained in their own homes, as long as is reasonable and practical.
Activities undertaken by the successful organisation should be compatible with the ethos of the following local and national documents:
— Reshaping Care for Older People. Reshaping Care for Older People;
— Policy on Management and Administration of Medication South Ayrshire Council Medication Policy;
— South Ayrshire Council’s Food Handling Procedure;
— South Ayrshire Council Health and Safety Policy Corporate Health and Safety;
— Draft Ten Year Vision for Reshaping Care for Older People’s Services;
— South Ayrshire Council Care at Home Service – Financial Handling Policy;
— South Ayrshire Council Care at Home – Risk Assessment Policy;
— South Ayrshire Council Policy and Operational Framework Document – Engaging With Independent Sector Care and Support Providers 2012;
— South Ayrshire Council – Adult Support and Protection Procedures;
— South Ayrshire Council – Child Protection Procedures;
— Draft South Ayrshire Dementia Action Plan. (2013-2016);
— South Ayrshire Council – Learning Disability Strategy;
— South Ayrshire Council – Mental health Strategy Mental Health Strategy;
— National Care Standards National Care Standards.
The Council wishes to establish a framework of support services, to deliver a Care and Support at home Service across South Ayrshire. The duration of this framework will be 4 years, at the sole discretion of the Council. This service is expected to fully commence by 1.7.2014.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=284314
Activities undertaken by the successful organisation should be compatible with the ethos of the following local and national documents:
— Reshaping Care for Older People. Reshaping Care for Older People;
— Policy on Management and Administration of Medication South Ayrshire Council Medication Policy;
— South Ayrshire Council’s Food Handling Procedure;
— South Ayrshire Council Health and Safety Policy Corporate Health and Safety;
— Draft Ten Year Vision for Reshaping Care for Older People’s Services;
— South Ayrshire Council Care at Home Service – Financial Handling Policy;
— South Ayrshire Council Care at Home – Risk Assessment Policy;
— South Ayrshire Council Policy and Operational Framework Document – Engaging With Independent Sector Care and Support Providers 2012;
— South Ayrshire Council – Adult Support and Protection Procedures;
— South Ayrshire Council – Child Protection Procedures;
— Draft South Ayrshire Dementia Action Plan. (2013-2016);
— South Ayrshire Council – Learning Disability Strategy;
— South Ayrshire Council – Mental health Strategy Mental Health Strategy;
— National Care Standards National Care Standards.
The Council wishes to establish a framework of support services, to deliver a Care and Support at home Service across South Ayrshire. The duration of this framework will be 4 years, at the sole discretion of the Council. This service is expected to fully commence by 1.7.2014.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=284314
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.6)Common procurement vocabulary (CPV)
85144100, 85141210, 85141200, 85112200, 85000000, 85112200, 85300000, 85312200, 85311000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
See ITT Document.
Estimated value excluding VAT:
Range: between 24 039 797 and 26 443 776 GBP
Estimated value excluding VAT:
Range: between 24 039 797 and 26 443 776 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Ballantrae, Pinmore, Pinwherry, Colmonell, Barrhill, Lendalfoot
1)Short description
See ITT Document
2)Common procurement vocabulary (CPV)
85144100
3)Quantity or scope
See ITT Document
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Girvan, Dailly, Old Dailly, Turnberry, Maidens, Barr, Kirkoswald, Maybole, Kirkmichael, Crosshill, Straiton, Minishant, Dunure/Fisherton
1)Short description
See ITT Document
2)Common procurement vocabulary (CPV)
85141210
3)Quantity or scope
See ITT Document
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Alloway, Seafield, Ayr (South of river), Coylton
1)Short description
See ITT Document
2)Common procurement vocabulary (CPV)
85141200
3)Quantity or scope
See ITT Document
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Ayr (North of River), Whittletts, St Quivox, Annbank, Mossblown, Tarbolton, Failford
1)Short description
See ITT Document
2)Common procurement vocabulary (CPV)
85112200
3)Quantity or scope
See ITT Document
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Heathfield, Prestwick, Monkton
1)Short description
See ITT Document
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
See ITT Document
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Troon, Dundonald, Loans, Symington
1)Short description
See ITT Document
2)Common procurement vocabulary (CPV)
85300000
3)Quantity or scope
See ITT Document
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See ITT Document.
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: See ITT Document.
III.2.3)Technical capacity
Minimum level(s) of standards possibly required:
See ITT Document.
See ITT Document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CE-39-13
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
23.12.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Any questions relating to this tender should be addressed though the Public Contracts Scotland Questions and Answer facility. This facility allows companies to submit queries online giving full transparency and a robust audit trail. It also removes the risk of a question being overlooked and allows the Council to circulate questions and answers more efficiently.
To submit a query online, open the notice that you’re interested in and click on the Q&A tab where you can view all previously submitted questions and select “Ask a Question”. Any queries will be submitted automatically to the awarding authority for a response.
Please ensure there is no reference to your company name or confidential information in the question as it will be published on the website exactly as it has been asked.
You will be automatically notified by email when the contracting authority has posted an answer to the question along with a link to the response. The question will not be visible online until a response has been posted.
If you consider the question to be “commercial in confidence” ie specific to your tender response only and not a clarification, please state this in your question and the response will not be made available to the other interested parties.
(SC Ref:284314)
To submit a query online, open the notice that you’re interested in and click on the Q&A tab where you can view all previously submitted questions and select “Ask a Question”. Any queries will be submitted automatically to the awarding authority for a response.
Please ensure there is no reference to your company name or confidential information in the question as it will be published on the website exactly as it has been asked.
You will be automatically notified by email when the contracting authority has posted an answer to the question along with a link to the response. The question will not be visible online until a response has been posted.
If you consider the question to be “commercial in confidence” ie specific to your tender response only and not a clarification, please state this in your question and the response will not be made available to the other interested parties.
(SC Ref:284314)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:13.11.2013