Residential Short Breaks Service for Children and Young People Swansea

Residential Short Breaks Service for Children and Young People Swansea

The council is seeking to commission an overnight residential short break services.

United Kingdom-Swansea: Health and social work services

2018/S 083-188263

Social and other specific services – public contracts

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

City and County of Swansea
Civic Centre
Swansea
SA1 3SN
United Kingdom
Contact person: Lisa Evans
E-mail: procurement@swansea.gov.uk
NUTS code: UKL18
Internet address(es):Main address: http://www.swansea.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for Residential Short Breaks Service for Children and Young People

Reference number: CCS/18/028

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

In 2016, the council commenced a commissioning review exploring the family support services for children with complex needs and disabilities and their families.

Amongst the findings was an acknowledgment of the importance to families of the overnight short breaks service. To read further information on the review, please visit the following link:

https://democracy.swansea.gov.uk/ieListDocuments.aspx?CId=124&MId=7517&Ver=4&LLL=-1

Therefore, the council is seeking to commission an overnight residential short break services for those children and families for whom there is an assessed need. The service is required to be outcome focused and the council requires a high quality provision which delivers value for money.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

85311000
85300000
98000000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Swansea.

II.2.4)Description of the procurement:

In 2016, the council commenced a commissioning review exploring the family support services for children with complex needs and disabilities and their families.

Amongst the findings was an acknowledgment of the importance to families of the overnight short breaks service. To read further information on the review, please visit the following link:

https://democracy.swansea.gov.uk/ieListDocuments.aspx?CId=124&MId=7517&Ver=4&LLL=-1

Therefore, the council is seeking to commission an overnight residential short break services for those children and families for whom there is an assessed need. The service is required to be outcome focused and the council requires a high quality provision which delivers value for money.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 60

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The agreement will run for an initial period of 36 months, expected to be 1.9.2018 – 31.8.2021. The council, may at its sole discretion, extend the agreement for a further period of up 24 months. The agreement start date is a estimate and therefore is subject to change.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

As per tender documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

As per tender documents.

III.2.2)Contract performance conditions:

As per tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Form of procedure

Open procedure
IV.1.3)Information about framework agreement
IV.1.10)Identification of the national rules applicable to the procedure:

IV.1.11)Main features of the award procedure:

As per tender documents.

IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 30/05/2018
Local time: 12:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

Section VI: Complementary information

VI.2)Information about electronic workflows

VI.3)Additional information:

Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal ( http://etenderwales.bravosolution.co.uk ) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.

1) Register your company on the eTenderWales portal (this is only required once):

— navigate to the portal: http://etenderwales.bravosolution.co.uk,

— click the “Suppliers register here” link,

— enter your correct business and user details,

— note the username you chose and click “Save” when complete,

— you will shortly receive an e-mail with your unique password (please keep this secure),

— agree to the terms and conditions and click “continue”.

2) Express an interest in the project:

— login to the portal with your username /password,

— click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier),

— click on the relevant ITT to access the content,

— click the “Express Interest” button in the “Actions” box on the left-hand side of the page,

— this will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only),

— click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

3) Responding to the invitation to tender:

— you can now choose to “Reply” or “Reject” (please give a reason if rejecting),

— you can now use the “Messages” function to communicate with the buyer and seek any clarification,

— note the deadline for completion, then follow the onscreen instructions to complete the ITT,

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the Bravo Solution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: help@bravosolution.co.uk

— Phone: +44 8003684850

Note: The authority is using eTenderWales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=80954

(WA Ref:80954)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

City & County of Swansea — Legal, Democratic Services & Business Intelligence
Civic Centre
Swansea
SA1 3SN
United Kingdom
Telephone: +44 1792637578Internet address:http://www.swansea.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The council may incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1. If an appeal regarding the award of the contract has not been successfully resolved, the public contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the council to pay a civil financial penalty, and /or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

City & County of Swansea – Legal, Democratic Services & Business Intelligence
Civic Centre
Swansea
SA1 3SN
United KingdomInternet address:www.swansea.gov.uk

VI.5)Date of dispatch of this notice:

26/04/2018