Resnet Project Exeter

Resnet Project Exeter

Networks. Multimedia networks. Wireless telecommunications system. Network equipment. Maintenance of data network equipment. Computer network services. Computer facilities management services.

UK-Exeter: networks

2012/S 42-068658

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Exeter
Procurement Services,, The Queen’s Building
Contact point(s): www.in-tendhost.co.uk/universityofexeter
For the attention of: Kathy Duffie
EX4 4QH Exeter
UNITED KINGDOM
Telephone: +44 1392661000

Internet address(es):

General address of the contracting authority: www.exeter.ac.uk

Address of the buyer profile: www.in-tendhost.co.uk/universityofexeter

Electronic access to information: www.in-tendhost.co.uk/universityofexeter

Electronic submission of tenders and requests to participate: www.in-tendhost.co.uk/universityofexeter

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

UOE/2012/001 Resnet Project.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
NUTS code UKK4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: The framework is to be established for a period beyond the 4-year term because it is anticipated that the successful supplier will need to make capital investment in network hardware in order to supply, install & deliver a managed service solution to the University. The University reserves the right to award the contract for a period not less than the 5 years but not exceeding 7 years in order to achieve the most economic advantageous terms. The duration will be agreed with all participants in the competitive dialogue.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 250 000 and 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Networks. Multimedia networks. Wireless telecommunications system. Network equipment. Maintenance of data network equipment. Computer network services. Computer facilities management services. The project may include [but is not limited to] the following:
1] the provision of new or upgraded network/s to enable appropriate student services [wired & wireless internet] to be delivered within University owned and managed residences in Exeter.
2] The possible provision of appropriate student services [TV & telephony] to be deliverred within University owned & managed residences in Exeter
3] The management & administration of the installed network on behalf of the University
4] The formation of a framework agreement with a single supplier for the possible future provision of subsequent student residences data network requirements
5] The possible provision of appropriate student services [wired & wireless internet, TV & telephony] to residences managed by 3rd parties in Exeter & student residences in Tremough, Cornwall.
II.1.6)Common procurement vocabulary (CPV)

32400000, 32417000, 32510000, 32420000, 50312310, 72700000, 72514000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The project may include [but is not limited to] the following:
1] the provision of new or upgraded network/s to enable appropriate student services [wired & wireless internet] to be delivered within University owned and managed residences in Exeter.
2] The possible provision of appropriate student services [TV & telephony] to be deliverred within University owned & managed residences in Exeter
3] The management & administration of the installed network on behalf of the University
4] The formation of a framework agreement with a single supplier for the possible future provision of subsequent student residences data network requirements
5] The possible provision of appropriate student services [wired & wireless internet, TV & telephony] to residences managed by 3rd parties in Exeter & student residences in Tremough, Cornwall.
The University reserves the right to award the contract for a period not less than the 5 years but not exceeding 7 years in order to achieve the most economic advantageous terms. The duration will be agreed with all participants in the competitive dialogue.
Estimated value excluding VAT:
Range: between 1 250 000 and 5 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The University reserves the right to request deposits, guarantees, performance bonds and other forms of appropriate security either from Tenderers or another member of the Tenderers’ corporate groups. To the extent that any of these are required, the relevant selection and tender requirements relating to these will be stated in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Information will be provided in the tender documentation & the University reserves the right to use the dialogue process to examine different funding/payment options for the required supplies & managed service.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The University reserves the right to require, in the context of a consortium, Tenderers to take a particular legal form, or to require a single contractor to take primary liability or to require that each party undertakes joint & several liability.
Tenderers must provide full details of their proposed contracting structures, including key sub-contractors. Changes to consortia and contracting structures must be notified to the University immediately, which may impose conditions on or reject the change if that is reasonably necessary to ensure the University meets its legal or procurement obligations. Full details of and, or further restrictions on changes to consortia and contracting structures are set out in the tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The selected contractor will be required to have all appropriate permissions and licences etc. to undertake the project/s in the UK and under UK legislation [and, or under all equivalent legislation in the place of their establishment] and will be required to evidence these according to the requirements set out in the tender documents. Other conditions may be set out in the tender documents and contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
As stated in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
As stated in the tender documents.
Minimum level(s) of standards possibly required: As stated in the tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the tender documents.
Minimum level(s) of standards possibly required:
As stated in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: As stated in the tender documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

UOE/2012/001
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 9-013327 of 14.1.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.3.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.3.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.4.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Interested parties/prospective tenderers may only express interest to participate in this procurement opportunity by registering on the University’s e-tendering system, InTend at the address: http://in-tendhost.co.uk/universityofexeter/asp/home/asp [the address listed at Section I.1 of this notice under heading listed for ‘Contact’ and submitting an ‘expression of interest’ against the project called ‘UOE/2012/001 RESNET PROJECT’ in order to be sent the prequalification questionnaire and all other information available to prospective tenderers at this time.

Interested parties/prospective tenderers should note that all communication including questions about this procurement to the University via InTend. No approach of any kind by any potential Tenderer/Tenderer in connection with this procurement process may be made in any other manner or to any person within, or associated with, the University of Exeter [including its representatives].
The interested party/prospective tenderer/tenderer is responsible for maintaining the currency of the contact email address registered in InTend throughout the procurement process as this will be the method used by the University to issue tender documents and other information to participants to this procurement opportunity.
The University reserves the right to restrict changes to a consortium’s membership and a Tenderer’s proposed key sub-contractor supply chain in accordance with the requirements provided in the tender documents.
The University reserves the right to reject all or any of the tenders for the proposed contract and/or stop the procurement process or cancel the procurement at any time. The University also reserves the right not to award a contract at any time without any liability on its part.
Please note that the University reserves the right to terminate the procurement process for any reason, including but not limited to: insufficient eligible tenderers, insufficient financing is available to allow the completion of the project, [if relevant] planning applications are rejected, or approved with limitations or conditions that in the University’s ultimate discretion, render the proposed project unaffordable/unviable.
Nothing in this contract notice, tender documents, contract documents, any other written, or oral communication from the University or its representatives to the prospective tenderers/tenderers shall generate any contractual obligations or intention to create a contract prior to any signature of a final written contract. GO Reference: GO-2012227-PRO-3742153.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Debrief information will be issued by the University to prospective tenderers who fail to be selected to participate in the dialogue process upon completion of the evaluation of all prequalification applications received.
The University of Exeter will incorporate a standstill period and issue standstill notices at the point information on the award of the contract is communicated to tenderers. This notification will provide information on the award decision. The standstill period will run for a period of a minimum of 10 calendar days & provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into by the University.
The Public Contracts Regulations 2006 [si 20006 No. 5] provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court [England, Wales and Northern Ireland].
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

27.2.2012