Response Repairs and Minor Works Framework

Response Repairs and Minor Works Framework

Bristol City Council.

UK-Bristol: building construction work

2012/S 77-126462

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol City Council
The Council House, College Green
Contact point(s): Strategic Commissioning & Procurement Services
For the attention of: Mr J Thompson
BS1 5TR Bristol
UNITED KINGDOM
Telephone: +44 1773525565
E-mail: john.thompson@bristol.gov.uk
Fax: +44 1179037463

Internet address(es):

General address of the contracting authority: www.bristol.gov.uk

Address of the buyer profile: https://www.proactisplaza.com

Electronic access to information: https://www.proactisplaza.com/supplierportal

Electronic submission of tenders and requests to participate: https://www.proactisplaza.com/supplierportal – REQD1000227
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Response Repairs & Minor Works Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 40
Duration of the framework agreement

Duration in months: 24
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 13 611 692 GBP

II.1.5)Short description of the contract or purchase(s)

Building construction work. Repair and maintenance services of building installations. Roof repair and maintenance work. Roof repair. Repair and maintenance services of electrical building installations. Repair and maintenance services of mechanical building installations. Repair and maintenance services of central heating. Building-cleaning services. Bristol City Council wish to set up a new two year framework, with an option to extend the arrangement for up to a further twenty-four months, with a number of contractors for the response repairs and minor building works.
The framework will be with a number of contractors experienced in carrying out one or more of the following work types in respect of the general repairs to buildings for Lots 1 to 5 including; Plumbing, Carpentry, Bricklaying, Labouring, Plastering, Painting & Decorating and Roofing. Other Lots of works include; Electrical, Gas Breakdowns (normal working hours), Glazing, Cleaning of Voids (domestic properties) and Emergency Call Out.
In addition to the work being carried out during the normal working day Bristol City Council is looking for contractors to provide an Emergency Call Out service between the hours of 6:00 pm to 8:00 am Mondays to Fridays and anytime Saturdays, Sundays and all Bank Holidays. Emergency Call Out work includes: Carpentry; Electrical; Gas Breakdowns; Glazing; Plumbing; Roofing & Security.
II.1.6)Common procurement vocabulary (CPV)

45210000, 50700000, 45261900, 45261910, 50711000, 50712000, 50720000, 90911200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Bristol City Council wish to set up a new two year framework, with an option to extend the arrangement for up to a further twenty-four months, with a number of contractors for the response repairs and minor building works.
The framework will be with a number of contractors experienced in carrying out one or more of the following work types in respect of the general repairs to buildings for Lots 1 to 5 including: plumbing, carpentry, bricklaying, labouring, plastering, painting & decorating and roofing. Other Lots of works include: electrical, gas breakdowns (normal working hours), glazing, cleaning of voids (domestic properties) and emergency call out.
In addition to the work being carried out during the normal working day Bristol City Council is looking for contractors to provide an Emergency Call Out service between the hours of 6:00 pm to 8:00 am Mondays to Fridays and anytime Saturdays, Sundays and all Bank Holidays. Emergency Call Out work includes: carpentry; electrical; gas breakdowns; glazing; plumbing; roofing & security. The Bristol City Council has reserved the right to procure similar work through other individual contracts, framework agreements or undertake similar work using its own direct labour to any building it owns or manages. Under this Framework Contract there is no guarantee of any work and / or contracts / orders from any Lots for any successful Contractor(s).
Estimated value excluding VAT: 13 611 692 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: General Building Repairs – North West

1)Short description

The framework will be with a number of contractors experienced in carrying out one or more of the following work types in respect of the general repairs to buildings for Lots 1 to 5 including: plumbing, carpentry, bricklaying, labouring, plastering, painting & decorating and roofing.
2)Common procurement vocabulary (CPV)

45210000, 45261900, 45261910, 50700000

3)Quantity or scope

This framework is designed to carry out small to medium size response jobs and refurbishment / change of tenancy work. Typically such works includes replacing tap washers, easing doors, replacing roof tiles etc through to larger scale work, usually to void properties, such as replacing kitchen units, baths, WC’s or basins.
Estimated value excluding VAT: 5 517 372 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Tenderers may submit a bid for any two Lots from Lots 1 to 5 only. The top four contractors with the highest scores will be awarded a place on this Lot within this framework contract. For further information please refer to Invitation To Tender and Instruction To Tenderer’s documents.
Lot No: 2 Lot title: General Building Repairs – North East

1)Short description

The framework will be with a number of contractors experienced in carrying out one or more of the following work types in respect of the general repairs to buildings for Lots 1 to 5 including: plumbing, carpentry, bricklaying, labouring, plastering, painting & decorating and roofing.
2)Common procurement vocabulary (CPV)

45210000, 45261900, 45261910, 50700000

3)Quantity or scope

This framework is designed to carry out small to medium size response jobs and refurbishment / change of tenancy work. Typically such works includes replacing tap washers, easing doors, replacing roof tiles etc through to larger scale work, usually to void properties, such as replacing kitchen units, baths, WC’s or basins.
Estimated value excluding VAT: 504 420 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Tenderers may submit a bid for any two Lots from Lots 1 to 5 only. The top four contractors with the highest scores will be awarded a place on this Lot within this framework contract. For further information please refer to Invitation To Tender and Instruction To Tenderer’s documents.
Lot No: 3 Lot title: General Building Repairs – Central

1)Short description

The framework will be with a number of contractors experienced in carrying out one or more of the following work types in respect of the general repairs to buildings for Lots 1 to 5 including: plumbing, carpentry, bricklaying, labouring, plastering, painting & decorating and roofing.
2)Common procurement vocabulary (CPV)

45210000, 45261900, 45261910, 50700000

3)Quantity or scope

This framework is designed to carry out small to medium size response jobs and refurbishment / change of tenancy work. Typically such works includes replacing tap washers, easing doors, replacing roof tiles etc through to larger scale work, usually to void properties, such as replacing kitchen units, baths, WC’s or basins.
Estimated value excluding VAT: 1 281 998 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Tenderers may submit a bid for any two Lots from Lots 1 to 5 only. The top four contractors with the highest scores will be awarded a place on this Lot within this framework contract. For further information please refer to Invitation To Tender and Instruction To Tenderer’s documents.
Lot No: 4 Lot title: General Building Repairs – South East

1)Short description

The framework will be with a number of contractors experienced in carrying out one or more of the following work types in respect of the general repairs to buildings for Lots 1 to 5 including: plumbing, carpentry, bricklaying, labouring, plastering, painting & decorating and roofing.
2)Common procurement vocabulary (CPV)

45210000, 45261900, 45261910, 50700000

3)Quantity or scope

This framework is designed to carry out small to medium size response jobs and refurbishment / change of tenancy work. Typically such works includes replacing tap washers, easing doors, replacing roof tiles etc through to larger scale work, usually to void properties, such as replacing kitchen units, baths, WC’s or basins.
Estimated value excluding VAT: 1 577 022 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Tenderers may submit a bid for any two Lots from Lots 1 to 5 only. The top four contractors with the highest scores will be awarded a place on this Lot within this framework contract. For further information please refer to Invitation To Tender and Instruction To Tenderer’s documents.
Lot No: 5 Lot title: General Building Repairs – South West

1)Short description

The framework will be with a number of contractors experienced in carrying out one or more of the following work types in respect of the general repairs to buildings for Lots 1 to 5 including: plumbing, carpentry, bricklaying, labouring, plastering, painting & decorating and roofing.
2)Common procurement vocabulary (CPV)

45210000, 45261900, 45261910, 50700000

3)Quantity or scope

This framework is designed to carry out small to medium size response jobs and refurbishment / change of tenancy work. Typically such works includes replacing tap washers, easing doors, replacing roof tiles etc through to larger scale work, usually to void properties, such as replacing kitchen units, baths, WC’s or basins.
Estimated value excluding VAT: 873 216 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Tenderers may submit a bid for any two Lots from Lots 1 to 5 only. The top four contractors with the highest scores will be awarded a place on this Lot within this framework contract. For further information please refer to Invitation To Tender and Instruction To Tenderer’s documents.
Lot No: 6 Lot title: Electrical

1)Short description

The framework will be with a number of contractors experienced in carrying electrical repairs and rewires to domestic buildings.
2)Common procurement vocabulary (CPV)

45210000, 50700000, 50711000

3)Quantity or scope

This framework is designed to carry out small to medium size response jobs and refurbishment / change of tenancy work. Typically such works includes repairs an electrical socket, cooker control through to a total rewire of a domestic property.
Estimated value excluding VAT: 2 800 560 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The top four contractors with the highest scores will be awarded a place on this Lot within this framework contract. For further information please refer to Invitation To Tender and Instruction To Tenderer’s documents.
Lot No: 7 Lot title: Gas Breakdowns

1)Short description

The framework will be with a number of contractors experienced in carrying gas breakdown repairs to domestic buildings.
2)Common procurement vocabulary (CPV)

45210000, 50700000, 50712000, 50720000

3)Quantity or scope

This framework is designed to carry out small to medium size response gas breakdown jobs. Typically such works includes repairs to domestic central heating systems, gas fires and locating gas leaks.
Estimated value excluding VAT: 80 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The top four contractors with the highest scores will be awarded a place on this Lot within this framework contract. The tenderer is advised that the majority of gas breakdown work is intended to be carried out by Bristol City Council’s own labour therefore the amount of work issued to private contractors under this framework is likely to be of a low quantity. For further information please refer to Invitation To Tender and Instruction To Tenderer’s documents.
Lot No: 8 Lot title: Glazing

1)Short description

The framework will be with a number of contractors experienced in carrying glazing repairs to both domestic and corporate buildings.
2)Common procurement vocabulary (CPV)

45210000, 50700000

3)Quantity or scope

This framework is designed to carry out small to medium size response jobs. Typically such works includes replacing single panes of glass and / or double-glazed units to doors and windows.
Estimated value excluding VAT: 190 248 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The top four contractors with the highest scores will be awarded a place on this Lot within this framework contract. For further information please refer to Invitation To Tender and Instruction To Tenderer’s documents.
Lot No: 9 Lot title: Cleaning Of Voids

1)Short description

The framework will be with a number of contractors experienced in cleaning domestic properties during following the change of tenancies building work.
2)Common procurement vocabulary (CPV)

45210000, 90911200

3)Quantity or scope

This framework is designed to clean domestic properties. Typically such works includes cleaning the whole property, specially the bathroom suite and kitchen areas or just a selection of different rooms. Normally the work is limited to inside of the property but could include any out buildings and the external surfaces to windows and doors.
Estimated value excluding VAT: 69 198 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The top four contractors with the highest scores will be awarded a place on this Lot within this framework contract. For further information please refer to Invitation To Tender and Instruction To Tenderer’s documents.
Lot No: 10 Lot title: Emergency Call Out

1)Short description

The framework will be with a number of contractors experienced in carrying out range of general building work including: carpentry; electrical; gas breakdowns; glazing; plumbing; roofing and security work.
2)Common procurement vocabulary (CPV)

45210000, 45261900, 45261910, 50700000, 50711000, 50712000, 50720000

3)Quantity or scope

This framework is designed for the contractor to attend site between the hours of 6:00 pm to 8:00 am Mondays to Fridays and anytime Saturdays, Sundays and all Bank Holidays to undertake emergency repairs and leave the building in a safe and water tight condition until full repairs can be complete at a latter stage.
Estimated value excluding VAT: 717 658 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The top four contractors with the highest scores will be awarded a place on this Lot within this framework contract. For further information please refer to Invitation To Tender and Instruction To Tenderer’s documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority reserves the right to request deposits, parent company guarantees, bonds or other forms of appropriate security relevant and proportionate to the contract value. Further details will be given in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Bristol City Council standard form of conditions for payment.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The authority reserve the right to require grouping contractors to take a particular form or to require a single contractor to take a primary liability or to require that each contractor undertakes joint or several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the Invitation To Tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 23 of the Public Contracts Regulations 2006 and as set out in the Invitation To Tender and Award documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 24 of the Public Contracts Regulations 2006 and as set out in the Invitation To Tender and Award documents.
Minimum level(s) of standards possibly required: Tenderers should be able to demonstrate financial stability and an acceptable level of risk based upon the financial assessment criteria published in the Invitation To Tender and Award documents. Tenderers should also be able to provide public and employers liability insurance at 5 000 000 GBP and 10 000 000 GBP respectively. Applicants must provide a minimum of two years full set of accounts for their and any ultimate parent company as a part of the financial assessment. Tenderer’s must be able to accept contracts that contain liquidated damage clauses. Tender price. Full set of standards is set out in the Invitation To Tender and Award documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Regulation 25 of the Public Contracts Regulations 2006 and as set out in the Invitation To Tender and Award documents.
Minimum level(s) of standards possibly required:
Compliance with EU and UK Procurement legislation. Organisation details. Consortia details. Accreditations / registrations & licences. Relevant and satisfactory technical experience and capability. Satisfactory Health & Safety policy. Relevant and satisfactory reference for each Lot. Full set of standards is set out in the Invitation To Tender and Award documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

REQD1000227
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

15.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 7.12.2012
IV.3.8)Conditions for opening tenders

Date: 15.6.2012 – 12:01
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. This is an E-Tender process. The Invitation To Tender and other documents can be obtained from https://www.proactisplaza.com/supplierportal, Ref No:1000227. The tenderer should note that the date in IV.3.4 (Noon Friday 15.6.2012) includes the time necessary to open, complete and submit a tender bid and any other information via Bristol’s E-Tendering system. The tenderer is advised that the financial estimates used throughout this notice may be reduced if Bristol City Council’s undertakes more work using its own labour. A Supplier Day will be held between 9:00am to 12:30 pm on the 8.5.2012 at Salvation Army Community Hall, Hassell Drive, Bristol BS2 0AH. GO Reference: GO-2012417-PRO-3861193.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Bristol District Registry of the High Court of Justice
Greyfriars, Lewins Mead
BS1 2NR Bristol
UNITED KINGDOM
E-mail: e-filing@bristol.countycourt.gsi.gov.uk
Telephone: +44 1179106700
Internet address: hmcourt–service.gsi.gov.uk
Fax: +44 1179106729

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.4.2012