Response Repairs Tender London

Response Repairs Tender London

The Programme has been divided into three (3) lots as follows: Lot 1 East (of London), Lot 2 West (of London) and Lot 3 a combined area of Lots 1 and 2.

UK-London: repair and maintenance services

2012/S 76-125055

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Peabody Group
45, Westminster Bridge Road
For the attention of: Roy Ball
SE1 7JB London
UNITED KINGDOM
Telephone: +44 2070214775
E-mail: roy.ball@peabody.org.uk
Fax: +44 2070214011

Internet address(es):

General address of the contracting authority: http://www.peabody.org.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Responsive repairs and voids.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
Main site or location of works, place of delivery or of performance: Within the London area.
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Peabody is a Registered Provider (RP) that owns and manages 21 000 homes across London. Our mission is to make London a city of opportunity for all by ensuring as many people as possible have a good home, a real sense of purpose, and a strong feeling of belonging. Peabody is seeking expressions of interest from suitably qualified and experienced contractors in order to be able set up to two (2) service providers to deliver responsive repairs, void property works, package repairs, maintenance and/or improvement works and out of hours emergency works (the Programme). Peabody anticipates that the contract(s) will be awarded for a term of 10 years and subject to break clauses. The Programme will encompass works across Peabody’s portfolio and properties may be added during the term of the Contract from either subsidiary organisations or through natural growth.
The Programme has been divided into three (3) lots as follows: Lot 1 East (of London), Lot 2 West (of London) and Lot 3 a combined area of Lots 1 and 2. Economic operators may express an interest in one or more lots. Peabody intends to award either Lot 1 and Lot 2 or Lot 3. An economic operator will not be able to win both Lot 1 and 2 and may only win a combination of Lots 1 and 2 if at Peabody’s sole option it awards Lot 3 in place of Lots 1 and 2. Peabody reserves the right to appoint a reserve Service provider in any Lot, which will be the second placed economic operator except as stated below. If an economic operator comes first in Lot 1 and Lot 2 and if Peabody decides not to award Lot 3, then Peabody will, at its discretion, award either of Lots 1 or 2 to the second placed economic operator for that Lot. The economic operator who came first in Lots 1 and 2 will be awarded one Lot only and will be appointed as a reserve service provider for the other Lot.
The successful service provider(s) will be required to participate in dialogue which may result in the formation of an innovative contract structure, based upon the selection of one of three options: a conventional term partnering contract, a joint venture or a wholly owned subsidiary. If a joint venture or a wholly owned subsidiary is awarded it will have the potential to deliver works and services to third parties. Further details will be set out in the Contract documents.
The estimated contract values reflect the possibly full length of the contract term (based upon an initial estimated GBP 8 500 000 per annum spend with the potential to increase to GBP 13 000 000 per annum spend), but no guarantee is given of any fixed proportion of that value to be awarded to any one appointed Service Provider.
II.1.6)Common procurement vocabulary (CPV)

50000000, 50700000, 45421100, 50720000, 45261900, 45311000, 45330000, 45440000, 45451000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The estimated contract value reflects the possible full length of the contract term (based upon 10 years with an initial estimated GBP 8 500 000 per annum spend), at current property numbers. We envisage that this may increase to GBP 13 000 000 per annum spend, although no guarantee is given of any fixed proportion of the annual value to be awarded to any one appointed contractor.
Estimated value excluding VAT:
Range: between 85 000 000,00 and 130 000 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: Conventional Term Partnering Contract.
Joint Venture.
Wholly Owned Subsidiary.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Responsive Repairs – Lot 1 (East Area)

1)Short description

The provision of responsive repairs, void property works, package repairs, maintenance and/or improvement works and out of hours emergency works (the Programme). Peabody anticipates that the contract(s) will be awarded for a term of 10 years and subject to break clauses. The Programme will encompass works across Peabody’s portfolio covering a geographic region on the East side of London and properties may be added during the term of the Contract from either subsidiary organisations or through natural growth.
Please see section II.1.5 for additional information.
2)Common procurement vocabulary (CPV)

50000000, 50700000, 45420000, 50720000, 45261900, 45311000, 45330000, 45440000, 45451000

3)Quantity or scope

The estimated contract value for Lots 1 and 2 combined reflects the possible full length of the contract term (based upon 10 years with an initial estimated GBP 8 500 000 per annum contract value), at current property numbers. No guarantee is given of any fixed proportion of that value to be awarded to any one appointed contractor or to one Lot.
Please see section II.1.5 for additional information.
Estimated value excluding VAT: 4 250 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 (West Area)

1)Short description

The provision of responsive repairs, void property works, package repairs, maintenance and/or improvement works and out of hours emergency works (the Programme). Peabody anticipates that the contract(s) will be awarded for a term of 10 years and subject to break clauses. The Programme will encompass works across Peabody’s portfolio covering a geographic region on the West side of London and properties may be added during the term of the Contract from either subsidiary organisations or through natural growth.
Please see section II.1.5 for additional information.
2)Common procurement vocabulary (CPV)

50000000, 50700000, 45421100, 50720000, 45261900, 45311000, 45330000, 45440000, 45451000

3)Quantity or scope

The estimated contract value for Lots 1 and 2 combined reflects the possible full length of the contract term (based upon 10 years with an initial estimated GBP8,500,000 per annum contract value), at current property numbers. No guarantee is given of any fixed proportion of that value to be awarded to any one appointed contractor or to one Lot.
Please see section II.1.5 for additional information.
Estimated value excluding VAT: 4 250 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Lot 3 (East and West Areas)

1)Short description

The provision of responsive repairs, void property works, package repairs, maintenance and/or improvement works and out of hours emergency works (the Programme). Peabody anticipates that the contract(s) will be awarded for a term of 10 years and subject to break clauses. The Programme will encompass works across Peabody’s portfolio and properties may be added during the term of the Contract from either subsidiary organisations or through natural growth.
Please see section II.1.5 for additional information.
2)Common procurement vocabulary (CPV)

50000000, 50700000, 45421100, 50720000, 45261900, 45311000, 45330000, 45440000, 45451000

3)Quantity or scope

The estimated contract value for Lots 1 and 2 combined reflects the possible full length of the contract term (based upon 10 years with an initial estimated GBP 8 500 000 per annum contract value), at current property numbers. No guarantee is given of any fixed proportion of that value to be awarded to any one appointed contractor.
Please see section II.1.5 for additional information.
Estimated value excluding VAT: 8 500 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The procuring authority reserves the right to require deposits, guarantees, bonds or other forms of appropriate security. Details will be set out in the Contract Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out in the Invitation to Participate in Competitive Dialogue and Contract Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The procuring authority reserves the right to require groupings of contractors to take a particular legal form, or to require a single contractor to take primary liability, or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under the contracts, the successful economic operators and their supply chains will be required to participate in the acievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly, the contract performance conditions may relate in particular to social and environmental considerations, to be detailed in the contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All applicants will be asked to confirm in a pre-qualification questionnaire the status of the applicant in relation to Regulation 23 of the Public Contracts Regulations 2006 (SI 2006 No: 5) Part IV.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All applicants will be asked to confirm in a pre-qualification questionnaire that they are in a sound financial position to participate in a procurement of this size as set out in Regulation 24 of the Public Contracts Regulations 2006 (SI 2006 No: 5) Part IV. This may entail independent financial checks.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants must be able to demonstrate a successful track record of providing services under a term partnering arrangement, as set out in Regulation 25 of the Public Contracts Regulations 2006 (SI 2006 No: 5) Part IV, as a minimum. Other criteria will be included within the prequalification questionnaire which is consistent with the provisions of Directive 2004/18/EC.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 8
Objective criteria for choosing the limited number of candidates: This will be set out in the contract documents. However candidates should note that Peabody intends to use successive stages under the Competitive Dialogue process. Economic operators expressing an interest will be invited to submit a prequalification questionnaire which will be evaluated by Peabody using the selection criteria set out in the contract documents. This process will allow Peabody an envisaged 8 (for each Lot) to submit Detailed Solutions. Peabody intend to invite a minimum of 3 (for each Lot) potential bidders to participate in Dialogue and will then invite bidders to submit Best and Final Offers.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PEA1442
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

18.5.2012 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.5.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Tenderers should note that the provisions of the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply to this Programme. Peabody reserves the right to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process. Interested parties should note that Peabody may wish to hold a bidders day and further details of this will be forwarded in due course.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts Of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 207-947600

Body responsible for mediation procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 207-947600

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Peabody shall comply with the requirements of regulations 29A and 32 of the Public Contracts Regulations 2006 (which incorporates Directive 2004/12/EC into English law) as amended to incorporate the requirements of the Remedies Directive (2007/66/EC) where notifying economic operators of the outcome of this procurement.
VI.4.3)Service from which information about the lodging of appeals may be obtained

The Cabinet Office
70, Whitehall, London SW1A 2AS
UNITED KINGDOM

VI.5)Date of dispatch of this notice:16.4.2012