Responsive Maintenance including Void Property Works 2013-2016

Responsive Maintenance including Void Property Works 2013-2016

Eildon Housing Association are looking for contractors to deliver their responsive maintenance services; this will incorporate void property works, and out of hours emergency callouts.

UK-Selkirk: repair and maintenance services

2012/S 218-359425

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Eildon Housing Association
The Weaving Shed, Ettrick Mill, Dunsdale Road
For the attention of: Mark Walton
TD7 5EB Selkirk
UNITED KINGDOM
Telephone: +44 1750725900
E-mail: markw@eildon.org.uk
Fax: +44 1750724888

Internet address(es):

General address of the contracting authority: http://www.eildon.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11283

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Responsive Maintenance including Void Property Works 2013-2016.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Operational area of Eildon Housing Association.
NUTS code UKM24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Eildon Housing Association are looking for contractors to deliver their responsive maintenance services; this will incorporate void property works, and out of hours emergency callouts. The contract will include all trades with the exception of gas and renewable heating/hot water servicing and repairs. The contract will be for an initial 3 years with the option to extend for a maximum of 2 years. The estimated value of works is 375 000 GBP per annum across all lots.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=241400.

II.1.6)Common procurement vocabulary (CPV)

50000000, 50700000, 45000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 125 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Three year contract with option to extend for up to 5 years; the extensions will be two separate one year extensions.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 1.4.2016

Information about lots

Lot No: 01 Lot title: Area 1 – Peebles and Surrounds

1)Short description

Provision of repairs and maintenance service in the Peebles area and surrounding settlements; including voids and out of hours. See tender documents for specific locations.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope

Approximate annual value 120 000 GBP; this will be dependent on the number and nature of repairs reported by tenants over the duration of the contract.
Estimated value excluding VAT: 360 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Organisations/consortiums can tender for consideration for all lots, but no Service Provider will be appointed for more than two separate lots.
Lot No: 02 Lot title: Area 2 – Galashiels, Selkirk and Surrounds

1)Short description

Provision of repairs and maintenance service in Galashiels, Selkirk area and surrounding settlements; including voids and out of hours. See tender documents for specific locations.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope

Approximate annual value 123 000 GBP; this will be dependent on the number and nature of repairs reported by tenants over the duration of the contract.
Estimated value excluding VAT: 369 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Organisations/consortiums can tender for consideration for all lots, but no Service Provider will be appointed for more than two separate lots.
Lot No: 03 Lot title: Area 3 – Hawick, Jedburgh and Surrounds

1)Short description

Provision of repairs and maintenance service in Hawick, Jedburgh and surrounding settlements; including voids and out of hours. See tender documents for specific locations.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope

Approximate annual value 62 000 GBP; this will be dependent on the number and nature of repairs reported by tenants over the duration of the contract.
Estimated value excluding VAT: 186 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Organisations/consortiums can tender for consideration for all lots, but no Service Provider will be appointed for more than two separate lots.
Lot No: 04 Lot title: Area 4 – Kelso, Duns and Surrounds

1)Short description

Provision of repairs and maintenance service in Kelso, Duns and surrounding settlements; including voids and out of hours. See tender documents for specific locations.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope

Approximate annual value 70 000 GBP; this will be dependent on the number and nature of repairs reported by tenants over the duration of the contract.
Estimated value excluding VAT: 210 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Organisations/consortiums can tender for consideration for all lots, but no Service Provider will be appointed for more than two separate lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Not applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to tender documents for requirements.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Refer to tender documents for requirements.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Refer to tender documents for requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

21.12.2012 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:241400).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.11.2012